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Assistant Information Management Officer

El Gedaref (Sudan)

  • Organization: UNHCR - United Nations High Commissioner for Refugees
  • Location: El Gedaref (Sudan)
  • Grade: Administrative Services and Support - Generally no need for Higher Education - Administrative support
  • Occupational Groups:
    • Statistics
    • Information Technology and Computer Science
    • Documentation and Information Management
    • Administrative support
  • Closing Date: 2021-09-19

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This position is advertised open to internal and external applicants. Interested applicants should consult the Administrative Instruction on Recruitment and Assignment of Locally Recruited Staff (RALS). Applicants must be nationals of, and be locally recruited within the country of their employment. Assistant Information Management Officer

Organizational Setting and Work Relationships
The Assistant Information Management Officer assists in the production and dissemination of information on the population of concern, including but not limited to Protection and Programme information.
The incumbent operationalizes data standards developed at the central level in field operations, compiles data and analyses information from populations of concern. S/he supports the Programme Team and UNHCR¿s implementing partners in the choice of indicators for monitoring to be included in sub-agreements as well as the Protection Team in operationalizing protection monitoring systems.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.

Duties
- Operationalize country-specific common data standards and promote them with partners, including UNHCR data standards and the IASC Common Operational Datasets.
- Compile, aggregate and analyze data and information elements required to produce standardized information products and implement data/information collection plans for baseline and context-specific data. 
- Support the operation in the analysis of processed data and information and perform data quality and consistency control.
- Facilitate the analysis of cross-border information between relevant countries.
- Assist in training staff involved in information management activities, including data collection and data entry teams.
- Support and leverage geographic data for map production and use in geographic information systems (GIS).
- Share UNHCR data with partner agencies and maintain Portal data and information in-line with agreed frequencies.
- Provide technical Information Management support to Needs Assessment processes, specifically in data collection, processing/collation and analysis.
- Liaise with partners and represent UNHCR in meetings related to the functions.
- Make recommendations and provide advice on the technical information management requirements.
- Assist in training of data entry and data collection teams.
- Perform other related duties as required.

Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
For P1/NOA - 1 year relevant experience with Undergraduate degree; or no experience with Graduate degree; or no experience with Doctorate degree

Field(s) of Education
Information Technology, Demography, Statistics, Social Sciences
or other relevant field.
(Field(s) of Education marked with an asterisk* are essential)

Certificates and/or Licenses
Not specified

Relevant Job Experience
Essential
Knowledge of the UN system and the humanitarian community.
Ability to formulate IM-related technical requirements and Operating Procedures.
Experience with handling confidential data and demonstrated understanding of different data collection methodologies.

Desirable
Successful participation in the Operational Data management Learning Programme is desirable.
Experience in web design and software development is an asset.
Experience with relevant software such as ArcGIS, Mapinfo, SPSS, EpiInfo6, SQL Server, and/or proGres is desirable.
Experience with HTML, PHP, ASP and/or Java is an asset.

Functional Skills
DM-Data collection methodologies;
DM-Data Management;
IM-Statistics Analysis
DM-Data Interoperability
DM-Data science methodologies
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.



All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
========================================================================================================
See below for this postion's Operational Context
======================================================================================================== The political context in Sudan remains complex, diverse, and fast-changing necessitating high levels of political sensitivity and solid coordination and communication skills. The operations in Sudan includes emergency response, regular refugee programmes, IDP support (emergency, durable solutions), voluntary repatriation, statelessness, and special projects, for example peacebuilding support funded by the UN Peacebuilding Fund. UNHCR Representation in Sudan has presence in five main regions of Darfur, Kordofan, East Sudan, White Nile Kosti, Blue Nile. The Representation Office in Khartoum provides the overall strategic guidance and implementation of the operations, security, policies, and liaison with key Government stakeholders, donor communities, UNAMID/UNITAMS, UNCT/HCT and NGO partners. The Representation Office in Khartoum provides an oversight of activities in Sudan being supported by 15 offices; four Sub Offices, seven Field Offices, three Field Units and Damazine office that is being opened. The security threat level for most locations of Sudan remains moderate to high risk due to the number of security incidents, such as recurrent demonstrations all over Sudan as a result of the economic challenges and heightened insecurity, particularly in locations of Darfur and Kordofan states.
The Assistant Information Management Officer is expected to coordinate, plan and deliver on data and information activities, responses and populations of concern, including providing coordination and leadership in partnerships on data with all stakeholders, under the supervision of the Head of Office. S/He also coordinates the information activities for the AoRs and provide technical guidance on methodologies, and support for data management activities. As such, the incumbent of this position should have:
¿ Experience in result-based management, incl. result frameworks, indicators, baselines and targets
¿ Knowledge in data collection methodologies, data management and analysis.
¿ Capacity to design of data collection, reporting tools and products according to operational needs.
¿ Experience in capacity building and technical training.
¿ Advanced experience and skills in Microsoft Excel.
¿ Strong data analytical skills and ability to prioritize
¿ Exposure to different coordination systems and to HPC processes would be an added value.
¿ Knowledge of GIS and geospatial systems and techniques would be an asset
Gedaref is classified as E non-family duty station. The Gedaref Sub-office covers 3 refugee camps in eastern Sudan: Um Gargour in Kassala state, Um Rakuba in Gedaref state and Tunaydbah in Gedaref state with an additional fourth site planned for opening very shortly.  Gedaref also has two transit centers ¿ Hamdayet in Kassala state and village 8 in Gedaref state. Gedaref field office which was decommissioned in 2019 and  reactivated Nov 2020 to support staff responding to emergency in Ethiopia emanating from the conflict in the Tigray region. These respond to needs of the new arrivals which were settled in the newly established two camps Um Rakuba and Tunaydbah, to ensure continuous access for PoC, monitoring activities in the camps, and facilitating liaison and coordination with local authorities.  Gedaref Sub-office has two guesthouses with about 26 international staff including the emergency response team and about 60 national staff. Both guesthouses are equipped with satellite TV and with a common room has a 55 inch flat TV screen and BeIn satellite decoder. Gedaref have two approved UNDSS hotels Al -Rabwah hotel and Almotwakil hotel. Food stuffs are  readily available in  local markets and you can eat/buy at two restaurants usually in the evenings. Bottled water and water dispensers are recommended as the quality of the tap water in Gedaref is hard and salty therefore bodywash and soap that can lather in hard water are recommended. There is a resident UNHCR doctor in Gedaref, and a backup doctor to support when away, t as government hospital and private hospitals in Gedaref state are not of the established UN standards. In case of emergency the UNHCR doctor will support with evacuation processes to this end the Sub-office will shortly acquire an ambulance. There are no recreational activities in Gedaref and internet connectivity even though stable but can be erratic at times. All the guesthouses have UNHCR internet connections and the office is working on having a consistent fiber internet connection. Inflation rate continues to fluctuate, and standard of living is high. Gedaref is usually hot but cold during the raining season with possible of flooding. Staff are strongly recommended to bring with them books, sun screen, windbreakers, gumboots, mosquito nets as well as Malaria medication. The closing date is 19 September 2021.
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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