Registration Associate

This position is advertised open to internal and external applicants. Interested applicants should consult the Administrative Instruction on Recruitment and Assignment of Locally Recruited Staff (RALS). Registration Associate

Organizational Setting and Work Relationships

The Registration Associate is a member of the Registration team and is normally supervised by the Registration Officer. The Registration Associate is responsible for supporting all activities related to registration, and with ensuring that registration is effectively used for the identification of specific protection needs, for the management of operations, and for the achievement of durable solutions.

Depending on the size and structure of the Office, the Registration Associate may provide day-to-day supervision, direction and support to UNHCR staff engaged in registration and related activities (including Reception, Filing and Data Management staff), and monitors the efficiency and quality of registration processes, identity and entitlement documentation activities and population data management. The Registration Associate collaborates closely with Protection, Programme, Operational Data Management and Information Management colleagues as well as with Government authorities and partners on the provision of quality population data for the delivery of registration activities.


All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.

Duties
- Assist in the implementation of registration strategies and methodologies for populations of concern.
- Assist in the supervision and daily running of registration team activities, where required.
- Conduct registration interviews when required in accordance with registration standards and guidance.
- Provide counselling to, and responds to queries from, asylum seekers and refugees regarding UNHCR's registration procedures and their rights and entitlements.
- Maintain accurate and up-to date records and data related to all registration cases.
- Identify persons with specific needs and ensure timely referral to protection follow-up as required.
- Collaborate with protection staff and/or partners in the delivery of assistance and programming, including provision of identity and entitlement documentation.
- Draft correspondence and reports relating to registration activities in the operation, when required
- Provide statistics and draft reports related to registration data, as requested.
- In consultation with the supervisor, make decisions related to the day-to-day operations of the registration unit and devise registration procedures which are efficient and effective.
- Draft and submit reports and statistics related to registration.
- Perform other related duties as required.

Minimum Qualifications

Education & Professional Work Experience
Years of Experience / Degree Level
For G6 - 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher

Field(s) of Education
Not applicable.

Certificates and/or Licenses
Social sciences;
Statistics;
Mathematics;
Information technology;
(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience
Essential
Good computer skills, particularly in data management.
Desirable
Training in basic principles of international protection. Experience in working with UNHCR proGres software.

Functional Skills
*DM-Data Management
MS-Data Collection and Analysis
*IT-Computer literacy
IT-IT Refugee Systems & Applications
CL-Programme Management (project formulation, programme cycles and reporting standards)
TR-Training/Coaching/Facilitation
EX-Experience in international organization (United Nations or similar)
PR-Experience in Registration
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.




All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
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See below for this postion's Operational Context
======================================================================================================== Apologies, am in a series of meetings, also emergency response as 200+ tents were destroyed at the camp due to bad weather. Find below the generic text as requested, kindly make any suggestions and changes as necessary.

The political landscape and operational context in Sudan changed substantially since April 2019. The Transitional Government has been working on improving structural challenges in different sectors including economic, rule of law, governance and human rights. These developments have been positive in supporting humanitarian access across the country including to the conflict affected areas of South Kordofan and Blue Nile States.

The Juba Peace Agreement will be a critical pointer for UNHCR¿s work in Blue Nile, the final agreement and relative peace will encourage return of Sudanese refugees from the various refugee camps in the region but also initiate development activities for the existing population. UNHCR plays a vital role in the existing responses, increased role with the expected refugee returnees and as protection and shelter/NFI lead as part of the Two Areas Mechanism. Comprehensive short and long-term intervention by UNHCR and other partners is under planning.

In addition, after the outbreak of violent conflict in Benishangul-Gumuz Region in the Western Ethiopia towards the end of 2020, asylum seekers and refugees crossed the border into Blue Nile State. Asylum seekers and refugees fled their home country due to generalized violence and fear of persecution. As of June 2021, about 7,500 individuals had arrived in Sudan through different border entry points such as Dem Saad, Manchaleng, Yabacher, Menza, Shamfoz and Magano. UNHCR has mounted a response to the influx with operations at the border point while a camp has been established (Camp 6) near Village 6 for relocation of refugees; about 1,900 asylum seekers have been relocated so far.

Further UNHCR has ongoing CERF funded activities that support IDP and IDP returnees as part of a nationwide peacebuilding and stabilization initiative. In support of this initiative, UNHCR provides shelter assistance and CBI. UNHCR also leads the Protection Sector at the state level which will play an enhanced role in the future.

With the identified needs and in support of UNHCR¿s role in Blue Nile, a new office has been established and will be fully fledged by November 2021. The Closing date is 18 September 2021.