Data Entry and Administrative Assistant
Ramallah (Palestinian Territory)
The UNDP, UN Women and UNICEF Joint Programme “Promoting the Rule of Law in Palestine” (2018-2023) aims to enhance the capacities of and public confidence in rule of law institutions and strengthening access to justice, security and protection services, especially for women, girls and children. The Joint Programme works on both the ‘supply’ and ‘demand’ side of enforcing the rule of law, through enhancing service delivery, building resilient justice and security institutions, and strengthening the public’s ability to access such services and hold duty-bearers to account.
The Joint Programme recognizes the need for its partners to have robust monitoring and evaluation systems in place in order to effectively measure results, detect implementation problems and adapt accordingly to ensure that the delivery stays on track. As part of its data generating processes, the Joint Programme therefore built its internal database that consists of data gathered from direct beneficiaries of the programme activities. Data generating is a continuous process that requires daily follow up with partners and beneficiaries and assuring sound gathering tools. In order to maintain proper updating of the beneficiaries database, the joint programme intends to benefit from interns services, who will be mainly in charge of liaison with partners and beneficiaries, data gathering and entry to statistical software. To this end, UNDP is soliciting applications from qualified students or graduates to join the UNDP’s internship programme.
Duties and Responsibilities
1. Data gathering and entry support.
• Compiles, processes data sets received in different formats from a variety of sources.
• Updates statistical series in established formats.
• Prepares spreadsheets, tables, charts, graphs and other outputs for reporting and presentation of various data.
• Updates and maintains relevant computerized databases.
• Gathers data, testimonies, and success stories from final beneficiaries.
• Prepares data sets upon request, responds to queries/requests and maintains/updates web pages.
• Manage data entry of SAWSYA’s projects to the Monitoring and Evaluation system and maintains regular liaison with project focal points.
2. Management support.
• Supporting the engagement with civil society partner organisations.
• Supporting the team with paper and electronic archiving.
• Supporting the team in preparing for workshops, meetings and filed visit.
• Participates in reviewing reports.
• Support other/ad hoc activities as seen relevant and needed.
• Interest and motivation in working in an international organization;
• Good analytical skills in gathering and consolidating data and research for practical implementation;
• Outgoing and initiative-taking person with a goal oriented mind-set;
• Communicates effectively when working in teams and independently;
• Good in organizing and structuring various tasks and responsibilities;
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
• Responds positively to feedback and differing points of view;
• Consistently approaches work with energy and a positive, constructive attitude.
Required Skills and Experience
Candidates must meet one of the following educational requirements:
• currently enrolled in a Master’s degree; or
• have graduated no longer than 1 year ago from a bachelor’s or master’s degree or equivalent studies.
Field of study: public administration, economics, social science or equivalent.
• Knowledge and a proficient user of Microsoft Office productivity tools;
• Knowledge of standard software applications; and analytical software (e.g. STATA, SPSS).
• Arabic and English are required;
• Knowledge of other UN languages is an advantage.
• UNDP will not pay interns for internship but will provide a stipend in the amount of NIS 2,217.77 monthly in accordance with the provisions of the UNDP internship policy; all other expenses connected with it will be borne by me or my sponsoring Government or institution;
• UNDP accepts no responsibility for costs arising from accidents and/or illness or death incurred during the internship;
• Interns are responsible for obtaining necessary visas and arranging travel to and from the duty station where the internship will be performed;
• Interns are not eligible to apply for, or be appointed to, any post in UNDP during the period of the internship;
• Interns must provide proof of enrolment in health insurance plan;
• Interns are not staff members and may not represent UNDP in any official capacity;
• Interns are expected to work full time but flexibility is allowed for education programmes;
• Interns need to obtain financing for subsistence and make own arrangements for internship, travel, VISA, accommodation, etc.