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Temporary Appointment - HR Assistant

Beirut (Lebanon)

  • Organization: UNHCR - United Nations High Commissioner for Refugees
  • Location: Beirut (Lebanon)
  • Grade: Administrative Services and Support - Generally no need for Higher Education - Administrative support
  • Occupational Groups:
    • Administrative support
    • Human Resources
  • Closing Date: 2021-09-19

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This Job Opening is available to eligible UNHCR staff members and external applicants. Human Resources Assistant

ORGANIZATIONAL CONTEXT
Human Resources Assistant will function under direct supervision of the Administrative or Human Resources Officer/Associate, assisting him/her in personnel administration and other HR related matters, including the process of recruitment and appointment of staff, and in the performance management and welfare issues of staff under area of responsibility (AOR).

FUNCTIONAL STATEMENT

Accountability
- The workforce in the AOR is well-informed of the organisation¿s human resources policies and practices.
- UNHCR provides a healthy, safe and respectful working environment for its workforce in the AOR.

Responsibility
- Provide clerical support in the recruitment, assignment, reassignment and separation of local general service staff.
- Assist in processing local staff members¿ contracts, entitlements and benefits in accordance with Staff Rules and established HR procedures.
- Provide advice to staff members on their rights, obligations, benefits and entitlements according to the UN/UNHCR staff rules and regulations.
- Assist newly arrived international staff with administrative formalities related to their accreditations, security/ground passes, arrange travel and hotel reservations. Assist with shipment of their personal effects in coordination with the logistics section.
- Provide administrative support to staff and dependants in case of medical evacuations, as well as security evacuations/relocations.
- Maintain personnel records in the office, including maintenance of the attendance, overtime and leave records.
- Perform other related duties as required.

Authority
- Initiate calculations for payments related to personnel issues such as settlement of travel claims, overtime claims, hazard pay, MIP reimbursements, medical and security evacuations, shipment costs.
- Initiate routine correspondence on HR matters for the authorizing officer¿s approval.

ESSENTIAL MINIMUM QUALIFICATIONS AND PROFESSIONAL EXPERIENCE REQUIRED
-       1 year relevant experience with High School Diploma; or Bachelor or equivalent or higher
- Fluency in English and working knowledge of another relevant UN language or local language.

(In offices where the working language is not English, excellent knowledge of UN working language of duty station and working knowledge of English.)

DESIRABLE QUALIFICATIONS & COMPETENCIES
- Field experience with UNHCR and/or with other humanitarian organizations is an asset.
- Good knowledge of UNHCR administrative procedures and processes and exposure to provision of support services in an international organization.
- High IT affinity and working experience of PeopleSoft/MSRP.



All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise. Please also note that Arabic and English are essential for this Job Opening. Only short-listed candidates will be contacted.  Shortlisted candidates may be required to sit for written test and/or oral interview.

UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, color or ethnic and national origins, religion or belief, or sexual orientation. UNHCR has a ZERO TOLERANCE policy on sexual exploitation and abuse, and sexual harassment. Successful candidates will be subject to mandatory UN Sexual Exploitation and Abuse and Sexual Harassment clearance check prior to receiving an offer. UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees). All applications will be treated with the strictest confidentiality.
========================================================================================================
See below for this postion's Operational Context
======================================================================================================== The incumbent of the Human Resources Assistant is part of the HR Team in Beirut and will function under direct supervision of the Assistant Human Resources Officer. Among others, the incumbent will be assisting in personnel administration, recruitment, Third party administration, attendance, benefits and allowances, guidance and support to staff members and affiliates on rules and regulations, updates and maintenance of system records and physical filing, among other HR related matters. The incumbent will be directly responsible of the administration of different HR tasks under his/her Area of responsibility assisting in Human Resources administration of units / offices among the operation. Experience in recruitment, onboarding/offboarding procedures and working with large teams under demanding operational context will be viewed as an added value. Interested qualified candidates meeting the requirements of the Job Descriptions posted online can apply as follows no later than 19 September 2021 Midnight Geneva Time.
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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