TEMPORARY - Finance and Compliance Manager - Haiti
About Mercy Corps
Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action — helping people triumph over adversity and build stronger communities from within. Now, and for the future.
Program / Department Summary
Mercy Corps established a country program in Haiti in response to the January 2010 earthquake. Mercy Corps is focused upon long-term development and supports economic development and resilience in rural and urban communities. Mercy Corps’ programming and portfolio size expand and contract depending upon availability of funds, necessitating a flexible and responsive finance department. Current funders include Government of Canada, ECHO, and BHA, and some large foundation grants and major gifts, with recent expansion of our portfolio size of more than 430%.
The Mercy Corps Finance Department is responsible for all financial functions in Haiti, including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance. The Mercy Corps Finance Department ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures. In its role as a support to the Program Department, the Finance Department provides timely reports and assistance to the Country Director and the Program team to ensure that financial resources are planned for and used efficiently and effectively.
General Position Summary
Working from Port-au-Prince under the direction of the Country Director, the Finance Manager is responsible for all financial functions in the Haiti country program, including accounting, payments and banking, payroll, budgeting, financial reporting, and grants financial management. The Finance Manager ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures, and provides timely reports and assistance to the Country Director and the Program team to ensure that financial resources are used efficiently and effectively. The Mercy Corps Haiti portfolio has significant investments through local partners. Oversight of partner financial management is required.
Essential Job Responsibilities
- Ensure timely and accurate management of Mercy Corps Haiti finances including but not limited to the following responsibilities:
- Oversee and manage daily countrywide accounting and finance functions including the timely recording of transactions, cash management, banking, tax obligations, payroll, inventory, receivables, and payables.
- Plan and implement systems for financial operations in both the main country office and in field offices in accordance with the Mercy Corps Field Finance Manual and donor regulations, including systems for cash flow management, budgeting, consolidation of accounting information, internal controls, financial reporting, financial record-keeping, grant management and compliance.
- Provide financial review of purchase requests, purchase orders and payment requests to ensure compliance with Mercy Corps policies and procedures and project budgets.
- Review month end sub journals to ensure clarity of descriptions, exchange rate and correct coding of expenses.
- Prepare allocation tables and complete Journal Entries for allocations on a monthly basis.
- Ensure monitoring of advance accounts and accrual and suspense accounts ensuring they are cleaned on a regular basis.
- Maintain banking relations and plan and monitor country cash flow requirements to ensure the smooth implementation of Mercy Corps programs.
- Provide monthly standard accounting submissions to Mercy Corps Headquarters, including general ledger files, account reconciliations, expenditures by fund code/project, required sub grantee reporting in tandem with the Country Director, as well as other financial information in a timely and accurate manner.
- Ensure compliance with Mercy Corps procurement policies and procedures for all goods and services.
- Develop and maintain local office policies and procedures and provide training for all issues related to local financial matters.
Grant Management and Compliance
- Ensure accurate planning of existing and proposed activities and on budget and in-compliance spending of funded initiatives through (but not limited to) the following activities:
- Annual planning in coordination with the Country Director of multiple grant budgets to ensure that all costs, including office expenses and staff are covered by incoming donations, budgets and implementing projection systems with Program Managers.
- Review and monitor partners' financial reporting and compliance. Provide additional technical assistance to partners as necessary to maintain compliance standards.
- Provide monthly financial management reports to the Country Director and Program Managers, including budget vs actual reports of expenditures by fund code/budget line per project, and other financial information, in a timely and accurate manner. Complete follow up actions based on Program Manager Review and outcomes of grant meetings.
- Perform internal audits and reviews as required to ensure compliance with Mercy Corps and donor requirements.
- Lead budget development for new initiatives ensuring realistic and complete budgets in the required format.
- Create a sustainable work environment of mutual respect that attracts motivated, skilled and effective team members and enables them individually and collectively to strive to achieve excellence.
- Contribute to country team-building efforts; build constructive internal relationships; help team members identify problem-solving options and ensure integration of all team members into relevant decision-making processes.
- Build capacity of country finance team to rapidly expand the portfolio, including decentralized finance functions in sub-offices that mitigate Haiti-specific finance and compliance risks.
- Build leadership skills of finance team to increase signatory authority and ensure appropriate segregation of tasks.
- Conduct themselves both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
FINANCE & COMPLIANCE MANAGEMENT
- Ensure compliance with donor and Mercy Corps regulations related to emergency programming.
- Draft and/or review scope of work to hire and manage any technical consultants, including review for technical efficacy and contract budget.
INFLUENCE & REPRESENTATION
- Identify, build and manage collaborative partnerships with consortium partners, sub-grantees, donors, local governments and other stakeholders.
- Communicate effectively to ensure overall project targets and donor obligations are met.
- Ensure compliance with security procedures and policies as determined by country leadership.
- Proactively ensure that team members operate in a secure environment and are aware of policies.
The Finance Department
Reports Directly To: Country Director
Works Directly With: HQ Regional Finance Officer (PDX and EDI), Program Managers, country program staff and operations staff.
Accountability to Participants and Stakeholders
Mercy Corps team members are expected to support all efforts toward accountability, specifically to our program participants, community partners, other stakeholders, and to international standards guiding international relief and development work. We are committed to actively engaging communities as equal partners in the design, monitoring and evaluation of our field projects.
Minimum Qualifications and Transferable Skills
- At least 5 years of progressive financial management experience, including supervisory experience required.
- At least 4 years’ experience in grants management as well as an understanding of USAID, ECHO, WFP and GAC regulations required.
- Demonstrated experience and skill with budget preparation and analysis, financial reporting
- Preparation, presentation, and the proven ability to translate technical financial data into informative reports.
- Advanced computer skills in MS Office programs, particularly Excel
- Familiarity with major international donor rules and non-profit accounting, preferably USAID, EC and ECHO.
- Good oral and written English and French skills are required.
The ability to interact effectively with international and national personnel both in a managerial as well as training capacity is required. An ability to support programmatic objectives with timely and meaningful financial information is essential. A demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities is necessary. An impeccable professional standard of finance and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential. The Country Finance Manager must be willing to travel regularly to Mercy Corps field offices and project sites.
Living Conditions / Environmental Conditions
This position is an unaccompanied STA position based in the capital city of Port au Prince. It will require willingness to regularly travel to local communities and travel outside of Port au Prince, where travel and living conditions will be more austere. Current team members have regular access to electricity, water and internet. Security in Port au Prince can be unpredictable, resulting in occasional restrictions on movement. Access to recreational opportunities, (including beaches 75-90 minutes away), restaurants and supermarkets is available. Mercy Corps Team members represent the agency both during and outside of work hours when deployed in a field posting or on a visit/STA to a field posting. Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all in-country venues.
Mercy Corps team members represent the agency both during and outside work hours when deployed in a field posting or on a visit/TDY to a field posting. Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all in-country venues.
Fostering a diverse and open workplace is an important part of Mercy Corps’ vision. Mercy Corps is an Equal Opportunity Employer regardless of background. We are committed to creating an inclusive environment.
In support of our belief that learning organizations are more effective, efficient and relevant to the communities we serve, we empower all team members to dedicate 5% of their time to learning activities that further their personal and/or professional growth and development
Diversity, Equity & Inclusion
Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives.
We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.
Equal Employment Opportunity
Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact.
We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.
Safeguarding & Ethics
Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC and have signed on to the Interagency Misconduct Disclosure Scheme. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct elearning courses upon hire and on an annual basis.