Finance Assistant - Misrata
Background/IRC Summary: Founded in 1933, the International Rescue Committee is a world leading non-profit humanitarian organization providing relief, rehabilitation, protection, post-conflict development, resettlement services and advocacy for those uprooted or affected by violent conflict and oppression.
Job Overview/Summary:Misrata office Finance Assistant performs the day-to-day finance tasks, will work closely with the Senior Finance Officer in the maintenance and oversight of the accounting and finance operations in Misrata office to ensure all finance tasks and duties in Misrata are performed in accordance with the IRC and country office policies and procedures.
Specific duties and Responsibilities
·Reserve/prepare Cash Disbursements for payments distribution plan with Supply chain / concerned department on weekly basis.
·Follow up on pending payments to be delivered to Vendors/Beneficiaries/Staff.
·Perform the data entry of Misrata spreadsheets daily, ensure accuracy of the data entry included.
·File all finance records and makes it available for internal /external audit and review, and trace all documents (PRs, payments, checks, and service requests), also Copying and scanning of documents.
·Scan the required documents for the intercompany charges or Audits as required to be always updated.
·Keep up to date records for staff program advances and accrual tracking to be reported to Misrata Senior Finance officer.
·Maintain Payment register for all payments received and payments returned, to make sure that there is no long outstanding payment as well as payments are not missed/lost in process.
·Focal person for payments sent/received to ensure that payments processed within given time.
·Custodian of Check books, (preparation) and Issuance of Checks.
·Following up on outstanding Misrata balance sheet items such as staff advances and petty cash to be liquidated before the month ends as possible.
·Any other task assigned by supervisor(s).
Key Working Relationships:
Position Reports to: Senior Finance Officer, Misrata
Other Internal and/or external contacts: describe the nature of departments or groups the position influences or requires support from to accomplish objectives.
Internal: Support team (HR & SC) & program team
External:Suppliers & Bank