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INVENTORY ASSISTANT

Caracas (Venezuela)

  • Organization: UNV - United Nations Volunteers
  • Location: Caracas (Venezuela)
  • Grade: National Specialist - Locally recruited Volunteer
  • Occupational Groups:
    • Logistics
    • Administrative support
  • Closing Date: 2021-09-20

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Eligibility criteria Minimum age: 22 years old. Applicants must be nationals of or legal residents in the country of assignment. Description of task

Under the direct supervision of the Procurement and Logistic Officer, and the general supervision of the Resource Management Officer the UN Volunteer will be in charge of the following functions:

  1. Maintain a permanent and updated record in the inventory control systems.
  2. Prepare monthly reports or at the request of the direct manager, for the monitoring and control of the assets in the fixed assets module.
  3. Support the Organization in the implementation of the established control processes, allowing the proper process of creation, transfer, monitoring and retirement of assets.
  4. Ensure the correct administration of the physical resources assigned to the Mission.
  5. Guarantee the adequate insurance of the goods for risk of loss, theft, damage, or others; maintaining the timely report against the claims that occurred for the assets and carrying out the respective follow-up until the end of each process.
  6. Address the requests for donation of assets processed by the Programs and others, guaranteeing the respective control and the proper authorization procedure by donors and headquarters, as well as the respective updating in the fixed assets module.
  7. Maintain adequate marking of the assets acquired by placing barcode labels for each item, in coordination with the Procurement & Logistics and Program Units.
  8. Carry out annual physical inventories in the Mission offices and prepare a report with the novelties found pertinent recommendations and the respective solution to these.
  9. Maintain adequate control and monitoring of the rental contracts required for the normal development of the Organization's activities, guaranteeing the timely payment of the rental fees.
  10. Ensure adequate control over the cell lines acquired by the Organization.
  11. Management and control of the loan center.
  12. Strictly comply with IOM procedures, regulations, and standards of conduct.
  13. Provide support to the Purchasing & Logistics Unit in times of high demand in activities that require additional attention.
  14. All other functions assigned to her/him by the Procurement & Logistics Officer, Head of RM, and IOM Chief of Mission, due to the conditions inherent to his position and its conditions.
Qualifications/Requirements Required degree level Bachelor degree or equivalent Educational additional comments

Professional of Administrative, economic, or related careers.

Required experience 36 Months Experience remark
  • Minimum of three (3) years general experience, as well as experience working in the IOM / UN or other international development organization, collaborating logistic/inventory/procurement groups, relevant non-governmental organizations, or humanitarian organizations, is desirable
  • Minimum of two (2) years’ experience in inventory, purchasing, logistics, inventory, and fixed asset reconciliation processes
  • Preferably with knowledge of the SAP system - inventory and purchasing module
  • Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a variety of partners.
  • Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of national and international staff.
  • Self-motivated, ability to work with minimal supervision; ability to work to tight deadlines.
Language skills
  • Spanish(Mandatory), Level - Fluent
  • English(Optional), Level - Working Knowledge
Area of expertise Inventory, asset and warehouse management, Logistics and supply management Area of expertise details
  • Strong general computer skills, including proficiency in various MS Office applications (Excel, Word, etc.) and email / Internet; familiarity with database management; and office technology equipment.
  • Another desired / mandatory technical knowledge required.
  • Spoken and written Spanish is required. English is an advantage.
Driving license Competencies values Adaptability and Flexibility, Commitment and Motivation, Commitment to Continuous Learning, Communication, Ethics and Values, Integrity, Planning and Organizing, Professionalism, Respect for Diversity, Self-Management, Technological Awareness, Working in Teams Application procedure ¿Aún no se ha registrado en la reserva de candidatos de VNU? Por favor, primero registre su perfil en https://vmam.unv.org/candidate/signup. Importante: Después de crear su cuenta, complete todas las secciones de su perfil y envíelo. Luego diríjase a “Mi Página” a través del siguiente enlace https://vmam.unv.org/candidate/mypage y seleccione la opción de “reclutamiento especial”. Finalmente seleccione el reclutamiento especial al cual usted desea aplicar. ¿Ya se encuentra registrada/o en la reserva de candidatos de VNU? Por favor, primero actualice su perfil en https://vmam.unv.org/candidate/profile. Luego diríjase a “Mi Página” a través del siguiente enlace https://vmam.unv.org/candidate/mypage y seleccione la opción de “reclutamiento especial”. Finalmente seleccione el reclutamiento especial al cual usted desea aplicar. Fecha límite para postularse: 20 Septiembre 2021 a las 23:59 hrs., Horario de Alemania
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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