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Finance Officer

Nairobi

  • Organization: IRC - International Rescue Committee
  • Location: Nairobi
  • Grade: Mid level - Mid level
  • Occupational Groups:
    • Operations and Administrations
    • Banking and Finance
  • Closing Date: Closed

The Finance Officer has overall responsibility for supporting the finance functions for the assigned Field Offices & the country program. The Finance Officer responsibilities include internal control, accounting data base management, reconciliation and verification of payment, budget and treasury and cash management functions.

Key Responsibilities

Cash/Bank – Management

  • Support in processing of bank and cash transactions.
  • Review payment vouchers to ensure completeness and accuracy of documentation up to the set limit.
  • Support with weekly cash count and ensure that documentary evidence is duly approved.

Internal Control

  • Ensures that all policies and procedures are following IRC and funding source policies, procedures, and requirements for all field sites.
  • Prepare Monthly Balance Sheet schedules as assigned. Make sure all items in the balance sheet account are current and can be supported
  • Tracking staff advances and follow-up of long outstanding balances.
  • Closely monitors all financial activities and keeps the Finance Manager advised of all situations which have the potential for a negative impact on internal controls or financial performance.
  • Support the finance manager during external, internal, donor or government audits process.
  • Maintains current knowledge of local government requirements related to financial matters and ensures compliance with tax regulations and other legal requirements.
  • Ensure that statutory deductions are remitted to relevant gov’t office on timely manner

Treasury and Cash Flow Management

  • Prepare weekly cashflow statement and advice on the cash needs.
  • Coordinates the preparation of Cash Transfer Requests for field offices monthly.
  • Assist the filed finance manager on facilitating of introduction or removal of signatories from IRC bank account

Document Management

  • Ensure internal system of record retention are following IRC policy and the local laws.
  • Ensure maintenance of uniform standards for documentation, including forms, support documents etc.
  • Control access to financial records to authorized staff only.

Month End Close-out

  • Support with the monthly close-out process.
  • Review monthly field financial report against the original documentation before posting the same on SUN system.
  • Posting JVs on SUN.

Other

  • Support with any other duties that may be assigned by the supervisor.
This vacancy is now closed.
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