Internship – UNDP GSSU (Management Support & Business Systems)
Kuala Lumpur (Malaysia)
UNDP works in about 170 countries and territories, helping to achieve the eradication of poverty, and the reduction of inequalities and exclusion. We help countries to develop policies, leadership skills, partnering abilities, institutional capabilities and build resilience in order to sustain development results. UNDP is working to strengthen new frameworks for development, disaster risk reduction and climate change. We support countries' efforts to achieve the new Sustainable Development Goals, which will guide global development priorities through 2030. The key 2030 Agenda principle of leaving no one behind and stamping out inequality is at the core of everything we do.
UNDP focuses on helping countries build and share solutions in three main areas:
• Sustainable development
• Democratic governance and peacebuilding
• Climate and disaster resilience
In all our activities, we encourage the protection of human rights and the empowerment of women, minorities and the poorest and most vulnerable.
Internship Office Background
UNDP, as an integral part of its mission to fight poverty and improve the lives of people around the world, is committed to being open, transparent, and accountable. In 2015, as part of this commitment UNDP established a Global Shared Service Unit (GSSU) to ensure optimal and consistent provision of operational services in the areas of finance, HR, procurement, administration to UNDP Offices worldwide, and to provide training to UNDP Offices where needed. The Global Shared Service Unit (GSSU) is part of the Bureau for Management Services (BMS).
As an essential component of the strategic direction of the UNDP Bureau for Management Services (BMS) and the emphasis on the provision of cost effective and integrated management transactions services, the UNDP Global Shared Services Unit (GSSU) combines the resources of GSSU (Copenhagen), GSSU (Kuala Lumpur) and new centres in line with approvals from the Executive Group such as Panama, Dakar and Istanbul. For more information on USPC’s work, please visit the website:
Duties and Responsibilities
The intern shall perform the following duties:
• Assist in business resources management in preparation for the ERP and CRM projects;
• Assist in development and implementation;
• Assist in strategic planning & management;
• Assist in the generation and management of quality control reports, management reports, status reports and system assessment reports;
• Assist in regular communication of progress on implementation as well as lessons learned; and
• Assist in monitoring task progress and identified risk benefits analyses and ensure that appropriate qualitative and quantitative measurements are in place.
• Performs other duties as instructed by the Manager.
• Interest and motivation in working in an international organization;
• Good analytical skills in gathering and consolidating data;
• Outgoing and initiative-taking person with a goal oriented mind-set;
• Communicates effectively when working in teams and independently;
• Good in organizing and structuring various tasks and responsibilities;
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
• Responds positively to feedback and differing points of view;
• Demonstrated interest in the fields of finance and/or accounting;
• Demonstrated research and analytical capacity;
• Proven ability to manage diverse and complex tasks, with tight deadlines;
• Consistently approaches work with energy and a positive, constructive attitude.
Required Skills and Experience
Candidates must meet one of the following educational requirements:
• Currently in the final year of a bachelor’s degree; or
• Currently enrolled in a master’s degree; or
• Have graduated no longer than 1 year ago from a bachelor’s or master’s degree or equivalent studies.
Field of study:
Public/business administration, economics, finance, project management, procurement, system administration and/or development, reporting and analytics, or equivalent.
• Knowledge and a proficient user of Microsoft Office productivity tools; and
• Experience with an ERP system is desirable (Oracle Cloud is preferred).
• English is required; and
• Knowledge of other UN languages is an advantage.
Internship Condition :
• UNDP will not pay interns for internship but will provide a stipend in the amount of MYR 637.50 monthly in accordance with the provisions of the UNDP internship policy; all other expenses connected with it will be borne by the intern or their sponsoring Government or institution;
• UNDP accepts no responsibility for costs arising from accidents and/or illness or death incurred during the internship;
• Interns are not eligible to apply for, or be appointed to, any post in UNDP during the period of the internship;
• Interns must provide proof of enrolment in a health insurance plan;
• Interns are not staff members and may not represent UNDP in any official capacity;
• Interns are expected to work full-time, but flexibility is allowed for education programmes;
• Interns need to obtain financing for subsistence and make own arrangements for internship, travel, accommodation, etc.
• Interns will accrue leaves at a rate of 1.5 days per month and will be granted off-days on official UN holidays for Malaysia. If exceptional leave arrangements are necessary, requests must be submitted to and be approved by the supervisors in advance to ensure adequate office arrangements