Budget Officer, Afghan Placement & Assistance (APA)
New York City (United States of America)
Job Overview:The Resettlement Budget Officer sits within IRC headquarters Resettlement, Asylum, and Integration (RAI) Technical Unit which manages programming that serves refugees, asylum seekers and other types of newcomers. The IRC currently has a network of 24 offices which implement some or all of the following programs: Reception and Placement, Matching Grant, Preferred Communities & Afghan Placement and Assistance (APA). The overall objectives of the position include tracking and reviewing direct program spending and ensuring that spending is on target and in accordance with program guidelines and enhancing tracking mechanisms for APA private contributions. The APA Budget Officer serves as the interface between the national resettlement team, resettlement, and immigration programs across the IRC’s local offices. This position works closely with the headquarters Program Officers for Reception and Placement to ensure compliance with program requirements as well as the headquarters finance team to ensure adherence to IRC’s accounting systems. The Budget Officer has dual reporting to the Director of Resettlement & Director for Budget and Planning, RAI and works closely with other RAI staff and external partners.
- Act as the Resettlement Team’s focal point for all matters related the team’s work that touches upon APA program finances.
- Monitor spending rates of APA program across 24 IRC local offices. Regularly review and analyze budget vs actuals and inform local offices of variances from target. Address potential underspending and overspending in collaboration with relevant Program Officer.
- Enhance tracking mechanisms for APA private contributions.
- In liaison with the relevant Program Officer & Field Finance team, draft, and review proposal budgets; revise program budgets throughout the program year.
- Manage, track, and distribute pools of direct assistance funds from PRM and Private Contributions.
- Prepare financial reports for donors not managed by HQ Finance and internal purposes.
- Ensure compliance with IRC’s Financial Internal Control procedures.
- Prepare and disseminate the monthly APA Admin spending tool to field offices.
- Analyze trend in Direct Assistant and Admin spending and advise Director of Budget & Planning, RAI, and Director of Resettlement on areas of concern.
- Work closely with the INTEGRA and PowerBi teams to enhance tracking of spending and automation of reports.
- Other ad-hoc projects and responsibilities as assigned by the Director of Budget & Planning, RAI, and Director of Resettlement.
Job Requirements: past experience with non-profit financial teams, US Government funding and stewardship standards
-Bachelor’s degree required.
Demonstrated Skills and Competencies:
-Advanced skills in MS Excel, data visualization and use of databases.
-Must be able to communicate clearly verbally and in writing in a motivational manner.
Preferred experience & skills:
- Knowledge of the Department of State’s Bureau for Population Refugees and Migration Reception and Placement Program and its guidelines.
- 3+ years working on these programs with emphasis on financial management.
- Excellent verbal and written communication skills as well as, an overall ability to be clear and concise in all communications.
- Strong organizational and time-management skills; proven ability to prioritize and deliver on time.
- Strong analytic problem-solving skills
- Ability to work both independently and in a dynamic, cross-functional global team structure.
- Highly proficient in Microsoft Office suite
- Demonstrated ability to work effectively with stakeholders at all levels.
- Ability to manage and work through change in a proactive and positive manner.
Working Environment:Currently, work environment is full time remote.
In the longer term, this role may require working remotely full or part time and part time remote employees may be required to share workspace. Applicants must have a home or alternate workspace they can effectively complete their work from during regularly scheduled work hours.
The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.
IRC et les employés de IRC doivent adhérer aux valeurs et principes contenus dans le IRC WAY (normes de conduite professionnelle). Ce sont l’Intégrité, le Service, et la Responsabilité. En conformité avec ces valeurs, IRC opère et fait respecter les politiques sur la protection des bénéficiaires contre l’exploitation et les abus, la protection de l’enfant, le harcèlement sur les lieux de travail, l’intégrité financière, et les représailles.#LI_GR1