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Videographer for Institutions and Partnerships Programme Team (For Philippine Nationals)

Manila (Philippines)

  • Organization: UNDP - United Nations Development Programme
  • Location: Manila (Philippines)
  • Grade: National Consultant - Locally recruited Contractors Agreement - Consultancy
  • Occupational Groups:
    • External Relations, Partnerships and Resource mobilization
    • Project and Programme Management
    • Communication and Public Information
    • Peace and Development
    • Design (digital, product, graphics or visual design)
  • Closing Date: 2021-10-01

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Background

Project TitleVideo Documentary of various Government Financed Projects

IntroductionThe Institutions and Partnerships Programme Team’s work is aimed at providing technical assistance in strengthening the capacities of the government sector to plan, manage, and deliver quality social and economic services. Specifically, the team is working on 1) improving local government capacity to utilize resources and track SDG progress; 2) strengthening Public Financial Management in key national agencies; and 3) expanding citizen oversight. The Team also focuses on coming up with innovative solutions to old development problems while providing platforms for integration. Various projects are being or have been implemented with government financing under the portfolio and oversight of the UNDP-Institutions and Partnerships Team. This modality if implementation and financing draw from the Standard Basic Assistance Agreement (SBAA) signed by the Philippine Government and UNDP in 1977.

The projects are the following:

  • ACCELERATING BOTTOM-UP BUDGETING (BUB) THROUGH INCLUSIVE AND EFFECTIVE GOVERNANCE

The Bottom-Up Budgeting (BUB) initiative, launched in 2012, aimed at delivering poverty reduction projects through a participatory local governance process. DSWD as the lead national agency for the implementation of BUB, anchored its strategies in three programmes, namely: the Kapit-Bisig Laban sa Kahirapan-Comprehensive and Integrated Delivery of Social - National Community-Driven Development Program (KALAHI-NCDDP), Protective Services Bureau (PSB) and Sustainable Livelihood Program (SLP). However, due to weak social infrastructure, financial and administrative bottlenecks, low government and Civil Society Organizations (CSOs) capacities, as well as policy gaps, implementation performance has been lackluster. It is in this respect that UNDP offered support to assist in the implementation ofBUB.

This UNDP project aimed to deliver in partnership with DSWD 100% of 2015 and 2016 backlog, composed of 487 projects, or 941 subprojects in 15 Regions in 271 cities/municipalities (54 LGUs in 4th class, and 30 LGUs in 5th class). The project contributes to SDGs 1, 2, 3, 4, 5, 6, 7, 8, 9,11, 12, 16 and 17. It is implemented with the support of Governance hubs which consists of CSOs and Higher Education Institutions/State Universities and Colleges (HEI-SUCs) which will pilot enhanced governance infrastructure that will enable DSWD, LGUs, and civil society to execute BUB effectively and, over time, independently.

  • FREE WI-FI FOR ALL

The Free Wi-Fi Internet Access in Public Places Program, otherwise known as Pipol Konek, is being implemented by the Department of Information and Communications Technology (DICT) with the aim to provide free broadband internet access to public places across the country. However, challenges in the bidding and implementation process, limited access to cost-effective and up-to-date technology options, as well as the limited capacity of local Philippine telecommunications companies have slowed progress toward this goal. Hence, DICT sought the assistance of UNDP to accelerate the roll-out of the Free Wi-Fi for All Program to expand internet access in 6,000 sites primarily located in geographically isolated and disadvantaged areas across the country and selected state universities and colleges.

The project will contribute to closing the digital divide in the Philippines by providing incentives to encourage new and existing local and international service providers to expand internet coverage in designated areas, incorporate citizen monitoring mechanisms to ensure internet service providers meet service quality standards and include resources to develop the capacity of DICT staff to oversee the procurement, management, and implementation of future large-scale ICT investments.

  • DEVELOPMENT SUPPORT SERVICES 2016 K TO 12 BASIC EDUCATION PROGRAM OF THE PHILIPPINE DEPARTMENT OF EDUCATION

 

In 2010, the DepEd started the K-12 Program. The K-12 Program, which covers Kindergarten and 12 years of basic education (six years of primary education, four years of Junior High School, and two years of Senior High School) aim to provide sufficient time for knowledge of concept and skills, develop lifelong learners, and prepare graduates for tertiary education, middle-level skills development, employment, and entrepreneurship.

Over the years, DepEd has faced certain limitations in the capacity and reach of suppliers in its procurement. These constraints directly impact not only the timeliness of the procurement of goods but also the overall quality of results. Consistent with GPPB Resolution No. 29-2015, DepEd engaged the services of UNDP. Direct procurement services were provided to DepEd as well as capacity-building support. UNDP assisted DepEd to strengthen its procurement capabilities and given its access to procurement options not available in the organization.

 

Specifically, the following support services were provided by UNDP: (a) Procurement delivery and installation of IT Computer packages (in particular, procurement, delivery, and installation of Solar and IT packages); (b) develop and conduct two (2) Public Financial Management (PFM)training modules; (c) rollout of the PFM Assessment Tool in select regional and division offices; (d) scaling up of citizen monitoring teams to ensure timely and quality service delivery up to the beneficiary level.

  • PAVING THE ROADS TO SDGS THROUGH GOOD GOVERNANCE (ROADS2SDGS)

At present, only 24.6% of all provincial roads in the Philippines are of acceptable quality. Of the 12,726km of provincial core roads, 57.2% are unpaved and in need of upgrading, while 20.2% are in poor condition and in need of rehabilitation. The situation is similarly dire for the 19,098km of non-core roads, with 67% needing upgrading and 7% in need of rehabilitation.

To address this situation, the Department for the Interior and Local Government (DILG) has launched the Conditional Matching Grant to Provinces (CMGP) initiative to improve the quality of the local road network across the country, by providing both financial investment for capital outlay, as well as strengthening the governance processes so that provincial governments themselves are able to effectively plan, design, implement and maintain their road networks. The Program addresses the underinvestment in local roads, and the improvement of national-local roads connectivity to increase economic activity and improve public access to facilities and services in the provinces. It is a governance reform program in local roads management (LRM) and public financial management (PFM).

In partnership with DILG, UNDP implemented the project “Paving the Roads to SDGs through Good Governance (Roads2SDGs)” which aims to provide support to the governance reform and quality assurance components of CMGP through the ‘Road to SDGs’ framework. The project has 3 main components/outputs: i. Governance Hubs strengthened to provide continuous technical support to provincial governments, citizens, and DILG in the implementation of CMGP; ii. The capacity of Provincial Governments and DILG enhanced to plan, design, implement, and maintain quality road networks through effective governance processes; and iii. Citizens organized to instill transparency and accountability in theimplementation of road projects in provinces.

UNDP seeks the services of a qualified videographer that can capture and create stories from these projects which were supported by UNDP. 

Duties and Responsibilities

Scope of Work

UNDP will need the services of a qualified Videographer to produce the following outputs:

1. Produce (a) 2-minute video and (b) two 30-second videos with English subtitles covering the four projects and highlighting the partnership with government and other stakeholders including but limited to interview, video coverage, feature case studies, photo/video featuring success stories of the project (all in coordination with the projects involved);

2. Produce videos for the following projects:

DSWD BUB

One (1) 3 to 4-minute video, electronic copy(Impact video); one 30-seconder video

DICT Free WIFI For All

Two (2) 3 to 4-minute videos, electronic copy(implementation and future impact to thecommunity); two 30-seconder videos

DepEd K-12

One (1) 3 to 4-minute videos, electronic copy(Impact video); one 30-seconder videos

DILG ROADS

One (1) 3 to 4-minute videos, electronic copy(Impact video); one 30-seconder videos

 

3. Submit a storyline and schedule for the video productions with consultation with the projects stated above, and for approval of the Programme Analysts with the overall guidance of the Institutions & Partnerships Team Leader;

4. Submit final script and storyboard for the videos;

5. All videos produced must be of the highest quality to adequately represent the organization. The optimal standards are: 1080 25p/1080 29.97p or 30p. All material should be shot in 16:9, HD 1080; usage of drones or other advanced videography equipment are required;6. Present the preview materials (professional quality package of photos and videos, including using motion graphics for the videos, if necessary) of the projects;

7. Audio balance of the final product and convert videos into formats compatible for use on TV, desktops, laptops, smartphones, and tablets; and

8. Submit all raw files to UNDP.

 

 Expected Outputs and Deliverable

The following expected deliverables/outputs of the Videographer require review and approvals of the Team Leader of the Institutions and Partnerships Team and the Communications Team

Deliverables/Outputs

EstimatedDuration toComplete

Target DueDates

Review andApproval Required

1. Storyline and schedule forthe video productions

10 days

10 days aftersigning thecontract

Institutions andPartnerships Team,DICT, DepEd, DICTand DILG projectteam

2. Script and storyboard forthe video subjects (draft &final versions)

10 days

10 days after theapproval of thestorylines

3. Preview materials (photoand video) of the projectsites to be visited: TBD, butwill visit cluster of sites inLuzon (5 areas among 9provinces of: Cavite,Batangas,Pangasinan, Kalinga,Quirino, Nueva Vizcaya,Pampanga, Tarlac) followingIATF guidelines

20 days

5 days after theshooting video

4. Five (5) 3 to 4-minute videofor each project (inelectronic copy)

10 days

10 days after theapprovedmaterials

5. Five (5) 30-seconder videofor each project (inelectronic copy)

10 days

10 days after theapprovedmaterials

6. One (1) 3 to 5-minute videofor all NAM Projects of IPPT(in electronic copy)

5 days

5 days after theapproval of theproject videos

 

The Consultant shall consider at least 10 working days lead time for UNDP to review outputs, give comments, certify approval/acceptance of outputs, and other activities.

 

Institutional Arrangement

For the duration of the contract, the videographer shall coordinate with the Institutions and Partnerships Team Focals in the delivery of the terms of reference. The Videographer will not be required to report to the office regularly and will be subject to the predetermined necessity of the service. Reporting is output-based, and all outputs must be submitted to the Institutions and Partnerships Team for review. Final outputs of the consultant should be formally approved and certified by the Team Leader or Programme Analysts of the Institutions and PartnershipsTeam before any payment is made.

Considering the COVID-19 pandemic and the implementation of community quarantine in the country, all works of the Consultant shall be done within the guidelines and protocols set by the local governments. Travel will be to 5 provinces in Luzon (exact locations to be determined at a later date, among the following: Cavite, Batangas, Pangasinan, Kalinga, Quirino, Nueva Vizcaya, Pampanga, Tarlac) with a maximum of 5 trips to each province, at 4 days per trip. 

Duration of Work

To undertake the tasks and deliver the expected outputs, the consultant shall be engaged 65 working days spread over a period of three (3) months. Effectivity of the engagement will be upon signing of the contract and will be valid until all outputs have been delivered and accepted.  

Duty Station

Work can be done remotely but with travel to 5 provinces within Luzon (TBD where to travel but only within these provinces: Cavite, Batangas, Pangasinan, Kalinga, Quirino, Nueva Vizcaya, Pampanga, Tarlac) 

Competencies

Competencies

Corporate Competencies

  • Demonstrates integrity by modeling the UN mission, vision, values, and ethical standards
  • Displays cultural, gender, religion, race, nationality, and age sensitivity and adaptability
  • Promotes UNDP's agenda in meetings

 

Other Competencies

  • Ability to work in close collaboration with a group of national and international experts, to meet strict deadlines and plan the work according to priorities;
  • Demonstrates capacity to plan, organize, and execute effectively;
  • The initiative, good analytical skills, mature judgment, and ability to work under tight schedule while respecting deadlines achievement, ethics, and honesty;
  • Ability to establish effective working relations in a diverse environment
  • Consistently approaches work with energy and a positive, constructive attitude;
  • Builds strong relationships with internal and external clients;
  • Demonstrated ability to function in a team environment and to deal with a complex multi-stakeholder environment
  • Good ability to use information and communication technologies as tools and resources;
  • Excellent written communication and presentation/public speaking skills focus on results, ability to interact productively in a teamwork environment

Required Skills and Experience

Qualifications of the Successful Consultant

The Offers received will be evaluated using a combined scoring method - where the technical proposal will be weighted 70 points and combined with the price offer which will be weighted 30 points.

The CV and Portfolio will be reviewed using the criteria in the table below. Only offerors who will obtain a minimum of 70% or 49 out of 70 obtainable points will be shortlisted and eligible for evaluation of the financial proposal. 

Qualification

Points Obtainable(70 points)

Education

Bachelor’s Degree in Development Communications, Film andPhotography, Broadcast Communication, or relevant fields

(7 points for Bachelor’s; 9 points for Master’s, 10 points for Doctoral)

10

Experience

 

Minimum of 6 years of work experience in video productionstoryboard writing, videography, cinematography, writing andediting).

 (11 points for 6 years, additional point for each additional year)

15

Experience

Minimum of 5 years of work experience in photodocumentation

 (11 points for 5 years, additional point for each additional year)

15

Sample WorkAt least 3 video documentaries or photo documentation producedon community-based projects (link to portfolio must be included)

(21 points for 3 sample works, additional 3 points for each additionalsample work)

30

TOTAL

70

 

Scope of Price Proposal and Schedule of Payments

1. The Contractor should send the financial proposal based on a lump-sum amount for the delivery of the outputs identified below. The total amount quoted shall be “all-inclusive” (professional daily fees X number of days, communications, travel, etc.) that could possibly be incurred by the Contractor should be factored into the final amount submitted in the proposal.

2. Medical/health insurance must be purchased by the individual at his/her own expense, and upon award of contract, the Contractor must be ready to submit proof of insurance valid during the contract duration

3. The contract price will be a fixed output-based price. Any deviations from the output and the timeline will be agreed upon between the Contractor and UNDP.

4. Payments will be made upon satisfactory completion of the delivery by target due dates. Outputs will be certified by the Institutions and Partnerships Team Leader and Comms Associate prior to the release of payments. 

Tranches

% Of theContract Fee

Deliverable/Milestone Output

1st tranche

20%

Submission and acceptance of the outline, storyline,and schedule of the video productions

2nd tranche

40%

Submission and acceptance of the draft and final scriptand storyboard of the video subject (for all videosneeded)

3rd tranche

20%

Submission and acceptance of preliminary videos of allprojects of Institutions and Partnerships Team

4th tranche

20%

Submission and acceptance of final videos of allprojects of Institutions and Partnerships Team

Total

100%

 

 

Recommended Presentation of Offer

  • Duly accomplished Letter of Confirmation of Interest and Availability using the template provided by UNDP;
  • UNDP Personal History Form (P11) or Curriculum Vitae (following the template attached indicating all past experiences from similar projects or requirements, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references;
  • Financial Proposal that indicates the all-inclusive fixed total contract price, supported by a breakdown of costs, as per template provided, and clearly stating the payment percentage as indicated in this TOR. If an Offeror is employed by an organization/company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under Reimbursable Loan Agreement (RLA), the Offeror must indicate at this point, and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP.
  • Link to the portfolio (at least 3 video documentaries or photo documentation produced on community-based projects (link to portfolio must be included)

-------------------

Offerors must upload in one (1) file the documents mentioned above.

Templates for a) P11 Personal History Form and b)  Offeror's Letter to UNDP Confirming Interest and Availability and Financial Proposal (Annex 2) are available through the link below. UNDP General Terms and Conditions for Individual Contractors  are also available:

http://gofile.me/6xdJm/bE9TCw8fU

 

Incomplete submission of required documents may result in disqualification. Please see the deadline of submissions above.

Because of the volume of applications UNDP receives, only shortlisted offerors will be notified.

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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