Admin and Operations Officer

Job Profile

Procurement / Sourcing:

• Identifying, developing & maintaining local / outstation vendor base for obtaining timely procurement of materials at favorable terms to ensure smooth operations.
• Preparing purchase schedules for timely procurement of materials, goods, capital equipment and services to ensure smooth execution of projects.
• Inviting offers from vendors / contractors as per Quantity, evaluating techno-commercially and awarding purchase orders / work contracts after negotiation.

Vendor Development:

• Preparing Annual Rate Contracts with vendors for stackable items & timely renewal of contracts after review.
• Identifying & developing quality vendor / supplier base for cost effective procurement of materials, spares and consumables; routine & project basis.
• Co-coordinating vendor development and executing PO.

Day-to-Day Responsibilities:

• Handle purchase request- Purchasing of materials
• Generate quotations from the vendors
• Generating purchase order and purchase request
• Handling and managing Vendors
• Negotiate price- commercial terms & agreements with vendors
• Ensuring quality of material from vendors
• Follow up with vendors till delivery- timely delivery
• Arranging logistics for the delivery of material to the respective staff and center all over India
• Documentation / Filing
• Compilation of manual documents
• Monthly Purchase Register
• Excellent communications skills
• Quick learner and able to work in multi-tasking environment
• Develop and update purchasing policy and planning.
• Travel arrangement – Train and Air Ticketing
• Organizing event/exhibitions logistics.

Logistics/Supply Chain Management/Materials Management:

• Streamlining the system and procedures, establishing effective inventory control.
• Interfacing with the suppliers, comparing the rates, releasing P.O. terms & conditions, handling material verification and further inspecting the goods.
• Good knowledge of Fixed Assets Register and maintaining the same.

Educational Qualification:
Post – Graduate in relevant field

Competency / Specialization :
Planning & organizing, communication, fluency in oral and written English & Hindi ,work in teams decision making, implementation, monitoring & evaluation skills, analytical thinking and excellent problem-solving skills

Kind of Experience:
4-5 years

Computer Literacy:
Proficient in MS-office

Salary Range:
40,000 – 45,000 per month.