Logistics Technical Assistant - Yemen -Aden- (for Yemeni Nationals Only)

All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.

1. Role and responsibilities

The purpose of the assistant position is to assist the logistics officer in day to day procurement in logistics functions responsibilities. The logistics assistant is responsible for facilitating the procurement aspects of NRC’s logistic operations. Working closely with Program, Administration, and Finance, the logistics Assistant is instrumental in supporting program activities through his/her services.

Generic responsibilities (max 10)

These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work and Development plan.

1. Ensure adherence with NRC policies, tools, handbooks and guidelines
2. Implement delegated support function portfolio according to plan of action
3. Prepare and develop status reports as required by management
4. Ensure proper filing of documents
5. Promote and share ideas for improvement of the support function
6. Travel to Field sites in the Area of Responsibility to conduct and facilitate all aspects to procurement processes.
7. Travel to Field sites in the Area of Responsibility to delivering quotations to suppliers, receiving quotations from suppliers, deliver purchase orders and contracts for signing to suppliers/ contractors.
8. Daily coordination of NRC procurement activities;
9. Cooperate in conducting and coordinating all bid committee processes and prepare all contracts according to policy.
10. Assist program and support personnel in regular procurement planning meetings.
11. Has a full understanding of NRC logistics policies and formats. Assists, as needed in training staff on these policies;
12. Assists staff as needed on creating clear and understandable purchase requests and other documentations;
13. Collects quotations and bids from the market for PR-s as assigned by line manager – as per NRC standards and formats;
14. Interact with contractors, in coordination with the program & Logistics;
15. Prepare the required documentation of supplies and transactions are completed to NRC standards.
16. Assist in the maintenance of thorough logistics files as outlined in the NRC policy; 
17. Assist the program/logistics management and office staff with procurement activities, as required;
18. Assists program/logistics management with asset management. Identify assets during the course of procurement and notify the logistics officer or designated person on receipts of assets.
19. Assists on managing NRC logistics database and reports.
20. Other duties as assigned.

Qualifications:

• B.A in international business.
• Minimum of 1 year relevant experience.

Education field:

• Degree in a relevant business field is desired. Minimum 1 year experience in supply chain management; international business or related field.

Education level:

• College / University, Bachelor's degree.

Language:

• Arabic
• English

Scale and scope of position

Staff:

N/A

Stakeholders:

Key external stakeholders the post has relationships with (e.g. UN agencies, INGOs, local NGOs, civil society, governmental bodies)

Budgets:

List of budgets covered by post holder, and size of budget

Information:

Brief description of the information resources the post holder is responsible for at CO level (e.g. GORS, Agresso, Webcruiter, Intranet)

Legal or compliance:

Brief description of any legal or compliance responsibility the post holder has (term of employment, vendors, donors)

1. Competencies  

Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

1. Professional competencies

These are skills, knowledge, and experience that are important for effective performance.

Generic professional competencies:

• Experience from working as a Support Function in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Some knowledge of English

Context/ Specific skills, knowledge, and experience:

• Strong organizational skills;
• Ability to interact effectively with international and national personnel.
• Good computer skills on MS Office programs, especially in MS Excel.
• A demonstrated ability to multi-task and process information into action as to not delay program activities.
• A clear understanding of procurement ethics and donor compliance is essential. 

2. Behavioural competencies (max 6)

These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioral competencies, and the following are essential for this position:

• Handling insecure environment
• Planning and delivering results
• Empowering and building trust
• Communicating with impact and respect

1. Performance Management

The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews:

•             The Job Description

•             The Work and Development Plan

•             The Mid-term/End-of-trial Period Performance Review Template

•             The End-term Performance Review Template

•             The NRC Competency Framework

Female Candidates are highly recommended to apply.

This position is for Yemeni National Only

Candidates who have applied for the same position before shouldn't apply again.