Operations Co-ordination Officer (S2)

General Minimum Requirements

The general minimum requirements for working with the OSCE are:

• Excellent physical condition
• Possession of a valid automobile driving license and ability to drive using manual transmission
• Ability to cope with physical hardship and willingness to work extra hours and in an environment with limited infrastructure

Field of Expertise Requirements

The general minimum requirements for working in this field of expertise are:

• Demonstrable organizational skills
• Proven ability to communicate effectively, both orally and in writing
• Demonstrable interpersonal skills and documented experience in negotiations
• Depending on the field activity's mandate, significant prior experience in relevant fields such as international customs practices and procedures, law enforcement, and military observations and arms control may also be required
• Negotiating experience, preferably in the area of monitoring operations and/or related activities

Level of Professional Competence Requirements

Furthermore, this level of responsibility requires the following:

Education:
First-level university degree or equivalent military or police academy certificate

Experience:
Minimum 6 years of relevant professional experience

Mission Specific Requirements

Additionally, this particular post has specific requirements:

Mandatory:

• Experience in an operational environment, within an international or national organization;
• Experience in project co-ordination;
• Experience and knowledge of procedures for procurement of goods and services to support field operations;
• Experience in drafting reports and various briefing documents;
• Demonstrated strong organizational and communications skills;
• Demonstrated ability to work in a multi-cultural, multi-ethnic environment and ability to maintain harmonious work environment and team spirit;
• Demonstrated commitment to gender equality objectives as well as the ability to integrate a gender perspective into tasks and activities;
• Ability to plan and organize own work to meet tight deadlines under stressful conditions;
• Good interpersonal skills and ability to establish and maintain effective working relationships with colleagues, counterparts, external partners and other stakeholders to achieve organizational goals;
• Professional fluency in the English language, both oral and written;
• Ability to operate Windows applications.

Desirable:

• Working knowledge of Ukrainian and/or Russian language(s);
• Familiarity with OSCE policies, procedures, practices and organizational structure;
• Experience in technology based projects.

Tasks and Responsibilities

The Special Monitoring Mission to Ukraine (SMM), in line with the OSCE Action Plan for the Promotion of Gender Equality, is committed to further improving gender balance among staff in all areas and levels within the SMM. Currently, women professionals are underrepresented in Operations. Qualified women candidates are therefore strongly encouraged to apply for this position. 

If applicable, deployment is subject to attendance to and successful completion of pre-deployment training and assessment.

Applicants are hereby notified that the Special Monitoring Mission to Ukraine (SMM) is designated by the OSCE as a non-family duty station. This designation is based on the fluid and dynamic working environment in the SMM. The currently prevailing working conditions in the duty station may include working in a hazardous location with extended hours of service, and possibly curtailed freedom of movement. Successful candidates who are appointed to locations deemed by the OSCE as hazardous will receive hazard pay. In addition, all successful candidates will be required to participate in the OSCE accident and life insurance scheme in accordance with the OSCE Staff Regulations and Staff Rules.

Under the guidance and supervision of the Head of Operations, the Operations Co-ordination Officer provides co- ordination support pertaining to current mission-wide operations. Such co-ordination should serve to respond to the SMM's operational priorities in rapidly changing situations on the ground, as well as to support the implementation of the Mission's operational instructions and plans. Co-ordination between the Headquarters and Monitoring Teams is crucial for the conduct of mission-wide operations. At the same time, co-ordination of current operations must also be quickly responsive to emerging developments by setting out coherent, sequenced and integrated actions. Co-ordination of current operations will be conducted in close co-operation with the Planning and Co-ordination Officers responsible for mid-term and long-term operational planning.

The Operations Co-ordination Officer will have the following specific responsibilities:

1. Co-ordinating the deployment of personnel to the Monitoring Teams (MTs);
2. As directed, co-ordinating with other relevant units within the Headquarters all issues related to current operational matters;
3. Identifying potentially emerging operational shortfalls and providing recommendations to the Head of Operations;
4. Co-ordinating the operational aspects of official visits;
5. Tracking and co-ordinating mission-wide movements of personnel and critical assets;
6. Working closely with MT Operations Officers, Administrative Officers, Planning and Co-ordination Officers, Chief of Operations Room, Deputy Heads of Operations as well as with the Head of Operations in co-ordination of the routine activities;
7. Providing support in writing the terms of reference for the procurement of technology, equipment, services and consultancies required by the Mission's Operations Unit;
8. Contributing to the preparation of Operations Unit input to mission reports and briefings;
9. Producing background material, reports, charts and briefings as necessary;
10. Performing other duties as assigned.

For more detailed information on the structure and work of the OSCE Special Monitoring Mission to Ukraine, please see https://www.osce.org/special-monitoring-mission-to-ukraine

The OSCE is committed to diversity and inclusion within its workforce, and encourages the nomination of qualified female and male candidates from all national, religious, ethnic and social backgrounds. Please note that nationals or permanent residents of the country of the duty station are not eligible to apply.

Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.

Candidates should, prior to applying, verify with their respective nominating authority to which extent financial remuneration and/or benefit packages will be offered. 

Please apply to your relevant authorities well in advance of the deadline expiration to ensure timely processing of your application. Delayed nominations will not be considered. The OSCE can only process Secondment applications that have been nominated by participating States. For queries relating to your application, please refer to the respective delegation as listed here: https://www.osce.org/contacts/delegations.

• Requisition ID: OPE000006
• Contract Type: International Secondment
• Grade: S2
• Location: OSCE Special Monitoring Mission to Ukraine, Kyiv
• Posting Date: Sep 14, 2021
• External Closing Date: Oct 19, 2021
• Job Type: Seconded
• Job Level: Senior Professional
• Employee Status: Fixed Term
• Schedule: Full-time
• Education Level: Bachelor's Degree (First-level university degree or equivalent)