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Administrative Officer

Geneva (Switzerland)

  • Organization: WHO - World Health Organization
  • Location: Geneva (Switzerland)
  • Grade: P-3, International Professional - Internationally recruited position - Mid level
  • Occupational Groups:
    • Operations and Administrations
  • Closing Date: 2021-10-20

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OBJECTIVES OF THE PROGRAMME

The Department, Human Resources and Talent Management (HRT) is responsible for providing a sound, well managed, responsive and efficient organization-wide Human Resources Management strategy and global HR advisory services which support the work of WHO and its Member States, encompassing, but not limited to: HR Policy Development, Organizational Design and JobClassification, Talent Management (including Sourcing, Succession Planning,Global staffing, Career Development and Training, Rotation and Mobility),application of the UN Common system's Compensation and Benefits, HR Legal Advisory Services, Administration of Justice, Global Staff/Management relations, representation of WHO in inter-agency UN Common System HR initiatives.

DESCRIPTION OF DUTIES

-->Provides input to the Director HRT in managing financial, administrative, and human resources related issues.

-->Administer the budget and finance of the office and ensure compliant and efficient use of financial resources within the Department/Office in accordance with financial rules and regulations.

-->Monitor the work planning and allocation of financial resources for the office through the use of the GSM oracle system and other financial tools; providing financial reports, data and statistics.

-->Provides guidance on financial administration to managers and staff.

-->Prepares and monitors the implementation of work plan activities ensuring objectives and priorities are met and on track.

-->Organizes the administrative functions at the office and manages the effective work of the administrative support in the office to ensure effective administrative services.

-->Ensure smooth running of operations of administrative services including procurement of goods and services, travel, communications, and information technology needs of the office, and local service requirements.

-->Participate in supporting fundraising and resource mobilization activities.

-->Perform all other related duties as assigned.

REQUIRED QUALIFICATIONS

Education

Essential: First leveluniversity degree in Business Administration, Management, or related field relevant to the position.
Desirable: An advanced university degree in Business Administration, Management, or related field relevant to the position.

Experience

Essential: A minimum of five years' experience working in the area of administration implementing budget and finance, human resources activities for a programme. Experience working at the international level.
Desirable: Experience working in an international organization. Experience using Enterprise Resource Planning Oracle systems or similar packages.

Skills

-->Sound knowledge and skills in accounting and finance.

-->Concrete skills in the managing administrative processes.

-->Sound skills and understanding in the area human resources.

-->Sound skills in utilizing Enterprise Resource Planning Oracle systems orsimilar packages.

-->Strong computer skills in office applications including excel, PowerPoint, and word.

WHO Competencies

Teamwork
Respecting and promoting individual and cultural differences
Communication
Producing results
Ensuring the effective use of resources

Use of Language Skills

Essential: Expert knowledge of English.
Desirable: Intermediate knowledge of French.

REMUNERATION

WHO salaries for staff in the Professional category are calculated in US dollars. The remuneration for the above position comprises an annual base salary starting at USD 62,120 (subject to mandatory deductions for pension contributions and health insurance, as applicable), a variable post adjustment, which reflects the cost of living in a particular duty station, and currently amounts to USD 4307 per month for the duty station indicated above. Other benefits include 30 days of annual leave, allowances for dependent family members, home leave, and an education grant for dependent children.

ADDITIONAL INFORMATION

  • This vacancy notice may be used to fill other similar positions at the same grade level
  • Only candidates under serious consideration will be contacted.
  • A written test may be used as a form of screening.
  • In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
  • Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
  • Staff members in other duty stations are encouraged to apply.
  • WHO is committed to workforce diversity.
  • WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
  • WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
  • WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
  • WHO has a mobility policy which can be found at the following link: http://www.who.int/employment/en/. Candidates appointed to an international post with WHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.
  • Applications from women and from nationals of non and underrepresented Member States are particularly encouraged.
  • For WHO General Service staff who do not meet the minimum educational qualifications, please see e-Manual III.4.1, para 220.
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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