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Snr Executive Assistant to HC

Geneva (Switzerland)

  • Organization: UNHCR - United Nations High Commissioner for Refugees
  • Location: Geneva (Switzerland)
  • Grade: P-4, International Professional - Internationally recruited position - Mid level
  • Occupational Groups:
    • Administrative support
  • Closing Date: 2021-10-20

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Before submitting an application, UNHCR staff members intending to apply to this Job Opening are requested to consult the Recruitment and Assignments Policy (RAP, UNHCR/HCP/2017/2 and the Recruitment and Assignments Administrative Instruction (RAAI), UNHCR/AI/2017/7 OF 15 August 2017.

Senior Executive Assistant to the HC

Organizational Setting and Work Relationships

Direct guidance will be given by the High Commissioner and primarily by the immediate supervisor, the Chef de Cabinet.  The incumbent works in co-ordination with the Special Assistant and is provided with support from the general service staff in the High Commissioner¿s office. On behalf of the High Commissioner and Executive Office, the Senior Executive Assistant liaises with staff throughout the organization on matters related to his/her duties and supports the Chef de Cabinet as required. 

Within UNHCR the incumbent will transmit HC's policy directions; liaise with Senior Managers on issues requested by HC/Chef de Cabinet. 

With external parties, the incumbent will obtain and give information; coordinate programme/schedule of the HC; contact persons on matters of significant importance to the work of the Office (UN agencies, Permanent Missions, Government officials during official missions, NGOs, press, etc).

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.

- Manage the flow of information, identify priority matters, secure and analyze documents and take appropriate action. Follow-up and keep HC/Chef de Cabinet informed of developments in operations and relevant policy issues.
- Exchange high level information, some of which may be confidential, such as policy initiatives of the HC
- Attend ad hoc Operational Task Forces and other meetings (to take minutes and follow up if necessary).
- Read, screen and control the flow of incoming correspondence and documentation addressed to the HC, identify priorities and problems, initiate action and follow up when required to ensure compliance with decisions taken.
- Following up on pending issues impacts the HC's ability to act in a timely and informed manner.
- Successfully identify and prioritize important or problematic issues for the HC and Chef de Cabinet's attention.
- Maintain a measured and constructive flow of information between the HC's office and other departments within UNHCR.
- Draft correspondence, talking points and other documentation for or on behalf of the High Commissioner.
- Supervise and prepare the HC's mission programme: screen requests for access to the HC, obtain and organize background material and brief the HC.
- Liaise with the Directors of Bureaux/Divisions, responsible officers at HQ or in the field with high-level external parties on matters requiring HC's action.
- Accompany HC on mission and/or to external/internal meetings.
- Assist the Chef de Cabinet in the management of admin/personnel issues in the Executive Office. Remain informed of financial and human resource management procedures and issues.
- Perform other related duties as required.

Minimum Qualifications

Education & Professional Work Experience
Years of Experience / Degree Level
For P4 - 9 years relevant experience with Undergraduate degree; or 8 years relevant experience with Graduate degree; or 7 years relevant experience with Doctorate degree

Field(s) of Education
Business Administration;
International Relations;
Political Science;
or other relevant field.
(Field(s) of Education marked with an asterisk* are essential)

Certificates and/or Licenses
Not specified.

Relevant Job Experience
Minimum of 7 years previous professional working experience with at least 6 years in an international capacity. A prior field assignment, particularly in a D/E duty station, is essential for the post.
Not specified.

Functional Skills
FO-Operational activities in hardship duty stations;
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates. C001L3 - Accountability Level 3
C002L3 - Teamwork & Collaboration Level 3
C003L3 - Communication Level 3
C004L3 - Commitment to Continuous Learning Level 3
C005L3 - Client & Result Orientation Level 3
C006L3 - Organizational Awareness Level 3
M004L3 - Strategic Planning and Vision Level 3
M006L3 - Managing Resources Level 3
X005L3 - Planning and Organizing Level 3
X007L3 - Political Awareness Level 3
X008L3 - Stakeholder Management Level 3

Please note that UNHCR does not charge a fee at any stage of its recruitment process (application, interview, meeting, travelling, processing, training or any other fees).

The UNHCR workforce consists of many diverse nationalities, cultures, languages and opinions. UNHCR seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. Applications are encouraged from all qualified candidates without distinction on grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation and gender identity.

Please note that the closing date for positions advertised in the September 2021 Compendium is Wednesday 20 October 2021 (midnight Geneva time).

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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