Inquiries and Outreach Officer (National Position)
Bangkok
- Organization: IRC - International Rescue Committee
- Location: Bangkok
- Grade: Level not specified - Level not specified
-
Occupational Groups:
- Communication and Public Information
- Closing Date: Closed
Background/IRC Summary:
The IRC has a rich history of assisting refugees to apply
for United States resettlement, from its founding in 1933 to help vulnerable
individuals escape Nazi-occupied Europe, to pioneering the Joint Voluntary
Agency which assisted Indochinese refugees for 22 years, to operations in Croatia,
Sierra Leone and Sudan. Since 2005, RSC Asia has resettled over 180,000
refugees to the United States.
Based in Bangkok with
field offices in Thailand and Malaysia, the IRC Resettlement Support Center
(RSC Asia) is funded by the US State Department Bureau of Population, Refugees,
and Migration (PRM) to assist persons throughout Asia seeking permanent
resettlement to the United States. Responsible for a portfolio of 37 countries,
the RSC: prepares refugee applications for the United States Refugee Admissions
Program (USRAP) using START (a State Department–managed data system that
supports the arrival and resettlement of refugees through technology); provides
information to resettlement agencies about arriving refugees; and offers
cultural orientation training to refugees bound for the United States.
Job
Overview/Summary:
The Inquiries Officer is responsible for monitoring and responding to routine
refugee case status inquiries submitted via e-mail, phone, letter and the RSC’s online
Case Status Inquiry website (CaSI). Inquiries may
be submitted directly by refugees or third parties. The Inquiries Officer also provides general information about the USRAP to refugees. S/he will ensure that
case related updates provided by refugees or USRAP partner agencies are accurately recorded in into START, a State Department –
managed system that supports the arrival and resettlement of refugees through
technology, and flagged for follow-up as appropriate.
S/he projects the professional image of the IRC-RSC
through telephone, email and
in-person interaction with refugees.
Major
Responsibilities:
- Respond to refugee or third-party inquiries submitted online, by phone, email, letter and/or in-person encounters within established time frames
- Provide refugee applicants with accurate, general information about the USRAP, or with their case specific information.
- Provide counseling on case status and in some cases, final case decision by United States Citizenship and Immigration Services
- Ensure accurate data entry into START and dissemination of information received to relevant staff
- Seek guidance and communicate with appropriate staff about more complex cases
- Keep immediate supervisor informed of developments in daily inquiries, including any urgent inquiries
- Assist in recognizing, documenting and alerting supervisors of trends
- Recommend process improvements and changes
- Ensure automated response systems (voicemail, e-mail, CaSI) are regularly updated with current information
- Complete call logs and relevant/required reports, including weekly progress reports.
- Other duties as assigned by supervisor.
Key
Working Relationships:
Position
Reports to: Inquiries
and Outreach Manager
Position Directly
Supervises: N/A
Indirect Reporting: Program Support Coordinator
Other
Internal/External contacts:
Internal: All Bangkok and
Malaysia RSC staff
External: N/A
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