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Grants Manager

Oakland (United States of America)

  • Organization: IRC - International Rescue Committee
  • Location: Oakland (United States of America)
  • Grade: Mid level
  • Occupational Groups:
    • External Relations, Partnerships and Resource mobilization
    • Managerial positions
    • Grant writing
  • Closing Date:

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Job Overview: The Grants Manager works to leverage public and private funding opportunities through proposal writing, grants tracking and reporting, and sub award management. The Grants Manager is primarily responsible for conducting the full range of pre- and post-award activities required to prepare, submit, and comply with grant proposals to public agencies, corporations, and private foundations across the IRC in Northern California’s (IRC NorCal) four offices in Oakland, San Jose, Sacramento and Turlock/Modesto. Work is performed in collaboration with IRC NorCal’s leadership, development, finance, and program staff, as well as headquarters’ revenue, grants and business development staff.

Major Responsibilities:

Proposal Development (Pre-Award)

·Develop and manage the Northern California region’s proposal calendar to ensure timely submissions of proposals to new prospects, in addition to existing renewal proposals.

·Manage the proposal development and submission process by working with IRC Nor Cal Executive Director and IRC Nor Cal Development Director, Site Directors, local program staff and headquarters staff to ensure on-time submission of high quality proposals.

·Write key proposal sections, editing and incorporating the input of other team members.

·Liaise with the headquarters’ revenue, grants and business development staff on all new contracts, grants, amendments, and sub-grants.

Grants Management (Post-Award)

·Develop and ensure the effective maintenance of contract and grant files for each funded program with consistent documentation standards.

·Work closely with site leads and program staff to prepare interim and final reports to grantors.

·Coordinate grant opening and closing meetings for every funded opportunity across NorCal.

·In collaboration with the Director of Finance, prepare budgets for funders and liaise with funders related to fiscal and contractual questions.

·Maintain grants management tracking and donor tracking system and regularly update the Northern California leadership team with accurate data.

·Maintain digital records of proposals.

·Be the local subject expert for IRC’s Business Development Standards

·Be the local subject expert for IRC’s grant management tools such as PEERS and OTIS

Strategy and Prospect Development

·In collaboration with IRC Nor Cal Development Director, work with Site Directors and Program leads to develop a funding strategy and timeline, and perform prospective research on potential public and private funders.

·Support the preparation of letters of inquiry, proposals, budgets and reports to local foundations and other potential donors to solicit unrestricted funds in collaboration with the Executive Director, the Development Director, and the Director of Finance.

·Update IRC NorCal executive management on a regular basis regarding anticipated awards and any changes in funding streams.

Supervision and Staff Development

·Provide direct supervision, training, and oversight to two Grants Coordinators who also support the IRC NorCal region.

·Provide supplemental internal trainings to IRC NorCal program staff to build local capacity for grant writing and grants management.

·Other related duties as assigned.

Key Working Relationships:

Position Reports to:Development Director

Position Supervises: 2 full-time Grant Coordinators

Indirect Reporting: Executive Director
Other Internal and/or External Contacts:

Internal: Director of Finance, Development & Communications Manager, NorCal Site Directors, NorCal Program Managers, HQ Resource Acquisition and Management department

External: Community foundations and public funders at city, county, state and federal levels

Job Requirements:


·Bachelor’s Degree in journalism, English, or a related field.Certification or continuing education in grant writing, proposal development and/or fundraising a strong plus.

Work Experience:

·Three+ years of professional experience in grant-writing

·Three+ years of experience in a supervisory role

·Project management experience/certification a plus.

Demonstrated Skills and Competencies:

·Excellent writing, research, and organizational skills.

·Familiarity with grants process of government funding agency(ies) (federal, state, or county level)

·Familiarity with the Northern California non-profit/philanthropy environment a plus

·Familiarity and comfort working with budgets and finance departments

·Ability to work autonomously in their scheduling and prioritizing within tight deadlines and focused on the work product.

·Self-directed but with strong interpersonal skills and the ability to work well within a team

·Proficiency in Microsoft Office applications: Word, Excel, Outlook

·Training and experience in IRC systems of PEERS and OTIS a plus

Language Skills:

·Fluency in written and spoken English

Working Environment:

·Standard office work environment with the option of hybrid in-person/remote work schedule

·Travel to NorCal sites and external stakeholder meetings occasional (approximately 10% of time)

COVID-19 Vaccination Requirement: In accordance with IRC’s duty to provide and maintain a workplace that is free of known hazards and our commitment to safeguard the health of our employees, clients, and communities, IRC requires candidates who are selected for interview to furnish proof of vaccination against COVID-19 in order to be considered for this position.

Commitment to Diversity and Inclusivity: IRC is committed to building a diverse organization and a climate of inclusivity.We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal.

Equal Opportunity Employer: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.


We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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