Senior Project Manager (2 vacancies)
UNDP is the knowledge frontier organization for sustainable development and serves as the integrator for collective action to realize the Sustainable Development Goals. UNDP provides countries with specialized integrated technical services for project formulation and implementation, capacity development, policy advice, technical assistance, training and knowledge management services.
The UNDP Country Office in Brazil is a key development partner of the Brazilian government and supports national and sub-national public and private sector institutions and civil society to achieve a more sustainable and inclusive society by strengthening democratic institutions, improvement of governance effectiveness, reduction of poverty and inequalities and addressing climate change and biodiversity issues.
In this context, the CO in Brazil has designed a programme portfolio that includes three mutually reinforcing work streams:
- Inclusive Socio-economic Development: poverty reduction, social policies, livelihoods, publicprivate partnerships, inclusive markets and growth.
- Environmentally Sustainable Development: nature-based solutions for development, climate change, energy efficiency, management of chemical substances, among others.
- Governance and Justice for Development: prevention of violence, justice, transparency, anti-corruption, human rights, institutional strengthening and social participation.
The Governance and Justice for Development team works in an integrated manner with the other thematic areas in anchoring UNDP’s programme portfolio. Under the portfolio of the Governance and Justice for Development Unit, a project team supports the daily implementation of projects.
Position Specific Context
Under the overall guidance and supervision of the Programme Analyst - Governance and Justice for development, the senior project manager is responsible for managing and providing technical and operational advice to the implementation and monitoring of projects assigned to her/him, especially DIM projects.
The senior project manager will be responsible for ensuring smooth operations of the project, guaranteeing the technical quality of project deliverables and consistency of project implementation with UNDP rules and regulations.
Duties and Responsibilities
In this role, the senior project manager will be responsible for the development and monitoring of the detailed strategic plan of the projects assigned to her/him, in close articulation with the Programme Analyst and with the focal points of the national beneficiary. The senior project manager will also be responsible for projects management and technical advisory, ensuring quality and results by:
- Providing technical support to projects implementation, guaranteeing quality, efficiency and effectiveness.
- Managing the projects assigned to her/him on day-to-day basis;
- Conducting planning, monitoring and evaluation activities of the project, in articulation with the Programme Analyst;
Summary of Key Functions:
1. Provide technical support to projects, guaranteeing quality, efficiency and effectiveness in projects implementation.
- To develop the projects detailed stratetic planning and its revision/update periodically, as requested;
- Provides technical and management advisory and support to partners on implementation of project;
- Develop advocacy and communications related tasks associated to the project;
- Implement technical orientation and supervision activities in relation to the consultants hired in the project;
- Elaboration of projects related Terms of Reference;
- Participation in selection processes for Letters of Agreement signature, as well as undertake activities related to LoAs monitoring;
- Participates in consultants selection panels;
- Preparation of draft project revisions proposals;
- Orientation and follow-up on project auditing issues;
- Evaluates products and other results delivered by consultancies hired in the projects assigned to her/him.
- Perform other tasks as required by the supervisor.
2. Manage the project on day-to-day basis
- Articulate and follow-up, on a daily basis, with project partners and donors, to guarantee smooth implementation of project;
- Ensure project meets expectations with respect to quality, budget, delivery timelines, and strategy;
- Undertake performance management of project staff, including establishment of annual results, on-going feedback and mid-term and final assessments in line with UNDP Rules and Regulations;
- Brief and consult with the programme analyst on project progress and provide information and advice as required to contribute to the Country Office initiatives;
- Manage project budgets and ensure timely and accurate reporting, and;
- Undertake project related ATLAS transactions.
3.Conducts planning, monitoring and evaluation activities of the project
- Elaborate project work plans;
- Elaborate project procurement plans;
- Elaborate project technical report/donor reports, as requested;
- Elaborate and implement project monitoring strategy, conducing a strong follow-up of the implementation of project activities, including the leadership of the implementation activities in the project management unit (UGP);
- Ensure close monitoring of all activities of the project, monitoring the progress on agreed results framework and performance indicators and prepare inputs to programme analyst in relation to projects oversight;
- Guide development of overall monitoring and evaluation systems for the project and put mechanisms in place for proper and timely reporting to the programme analyst and the donor;
- Organize review meetings and annual project reviews by monitoring the progress of project implementation, assessing results and identifying areas of weaknesses to ensure the project achieves the planned results in accordance with relevant plans;
- Monitor and manage risks/issues facing the project; submit new risks/issues to the Programme Analyst for consideration and decision on possible actions if required;
- Support to project monitoring in Atlas (inputs provided for risks log, inputs to quality assurance exercise, etc) and perform project management functions in Atlas System;
- Ensure project’s procedural alignment with UNDP position, rules and regulations and mandate;
- Preparation of project progress reports, donor reports, and participation in tripartite meetings;
- Supports the identification and systematization of project lessons learned and good practices.
Core Behavioural Competencies
- Demonstrate focus on achieving quality results and impact;
- Consistently strive to meet or exceed excellence standards;
- Hold self and others accountable for results;
- Efficiently establish appropriate plans and resources for self and others to accomplish goals.
- Look beyond conventional approaches and established methods;
- Propose new ideas, approaches and solutions to problems;
- Seek patterns and clarity outside boxes and categories while resisting false certainty and simplistic binary choice.
- Actively pursue opportunities for learning and self-development professionally and personally;
- Keep abreast of new developments in one’s professional area;
- Proactively seek feedback, demonstrates a desire to learn from others as well as from experiences, both positive and negative;
- Contribute to the learning of others.
Adapt with Agility:
- Be flexible in handling change, and adopt new ideas, approaches and ways of working;
- Seamlessly adapt to working within new situations or contexts, with new people, and in different ways;
- Participate in, support, contribute to or drive meaningful change in UNDP UNDP;
- Be comfortable with ambiguity and effectively managing multiple demands.
Act with Determination:
- Pursue everything with motivation and drive;
- Not give up in the face of adversity and setbacks;
- Demonstrate resilience and composure;
- Demonstrate courage, self-motivation and initiative to act on opportunities without being prompted by others;
- Be authentic and modest, get things done without unnecessary noise.
Engage and Partner:
- Act in a way that demonstrates empathy and emotional intelligence, showing consideration for the needs and feelings of others;
- Demonstrate and encourage teamwork and co-creation internally and externally to achieve joint objectives and results;
- Establish and develop networks that deliver powerful collaborations;
- Encourage and respect the views of others; accept views and ideas other than one’s own;
Enable Diversity and Inclusion:
- Treat all individuals with respect, consider ethical implications and respond sensitively to all differences among people;
- Fully accept and value all people, creating an inclusive environment
- Understand that inclusion is multi-faceted (e.g. race, gender, age, disability, culture, etc.);
- Understand and appreciate issues from the perspective of others
- Treat everyone fairly and equally;
- Demonstrate honesty and transparency.
Business direction and strategy:
Business Acumen and Comercial Thinking:
- Knowledge and understanding of the operational frameworks in the organization and ability to make good judgments and quick decisions within such frameworks;
Negotiation and Influence:
- Ability to reach an understanding, persuade others, resolve points of difference, gain advantage in the outcome of dialogue, negotiates mutually acceptable solutions through compromise and creates ‘win-win’ situations;
Results Based Management:
- Ability to manage projects with a focus at improved performance and demonstrable results;
- Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals;
- Ability to build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with UNDP strategy and policies;
- Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience;
People Management Competencies:
Show Managerial Courage:
- Face up to organizational and people problems;
- Not be afraid to take decision and action when and as needed;
- Not hold back anything that needs to be said, respectfully and diplomatically;
- Address conflict in a timely manner, not allow conflicts in teams linger;
- Help others through emotional or tense situations, tactfully bringing disagreements into the open and finding solutions all can endorse.
Demonstrate Empathy and Emotional Intelligence:
- Genuinely care about people; demonstrate empathy with joys and pains of others;
- Enable the wellbeing of the team(s);
- Read a group’s emotional currents and power relationships, identifying influencers, networks, and organizational dynamics; adapt leadership styles at the appropriate times;
- See the positive in people, situations, and events.
Motivate and Direct:
- Create and communicate a compelling vision and purpose;
- Align people and resources with organizational vision, strategy, objectives;
- Understand and proactively builds the team/organization culture.
Build an Enabling Workplace:
- Create a working environment where people are engaged and want to do their best; empower and enables team members to perform and have a positive workplace experience;
- Promote honestly, openness, trust and psychological safety and create opportunities to innovate and learn;
- Recruit and promotes individuals based upon objective measures and meritocracy; acknowledge and utilise the talent of others Encourage collective action and integration.
- Identify and develop talent in individuals, providing positive support to enable them to achieve their potential;
- Foster learning or development of others by giving feedback, guidance, and support; support career development of others;
- Have willingness and ability to delegate to help people learn, including from failure.
Manage Performance and Ensure Accountability:
- Ensure regular conversations with people about work;
- Provide positive and constructive feedback;
- Discuss poor performance in a timely manner;
- Provide praise and recognition, as well as ensure accountability;
Lead with Humility:
- Be authentic and transparent, act with integrity;
- Be accessible and available to team members they lead;
- Encourages debate and discussion, creating a culture where people are comfortable to challenge senior leaders and feel listened too;
- Be modest, giving credit for success to others and admit own shortcoming.
- Rule of Law, Security and Human Rights.
Required Skills and Experience
- University degree preferably in social sciences, international relations, law, administration, public policy or other related disciplines.
- Post graduation strictu sensu (or equivalent*) in social sciences, international relations, law, administration, public policy or other related disciplines. *Additional 6 years of relevant experience to the post, beyond the requirement.
- A minimum of 8 years of practical working experience in development related projects or activities, preferably with hands-on experience in projects management;
- Experience in the areas of Justice, Prison System, Human Rights, Public Security or related subjects;
- Experience working with government counterparts and in UN/UNDP related projects will be an asset;
- Previous experience in projects with the Justice system will also be considered.
- Proficiency in Portuguese;
- Working knowledge in English;
- The position requires occasionally trips to the partners' headquarters and/or to monitor the project implementation on-site.
- Traveling is subject to compliance with biosafety protocols aimed at preventing contagion by Covid-19.
Observe que a pessoa selecionada para esta posição receberá uma oferta de contrato com o PNUD de acordo com sua modalidade National Personnel Services Agreement (N-PSA); a modalidade de Service Contract do PNUD será extinta no próximo ano. Mais informações sobre o N-PSA estão disponíveis aqui.
** PARA VALIDAR SUA CANDIDATURA PREENCHA O FORMULÁRIO P11 (O DOCUMENTO PODE SER APRESENTADO EM PORTUGUÊS), E ENVIE ATRAVÉS DO ÍCONE "UPLOAD CV". ***
A estação de trabalho pode ser alterada dependento das condições da pandemia no Brasil naquele momento.Podem se candidatar ao processo pessoas de nacionalidade brasileira ou outros legalmente autorizados a trabalhar no Brasil.
Para este cargo, o candidato deve ter inscrição no Instituto Nacional de Seguro Social (INSS).
Candidaturas:Para terem candidaturas válidas a este processo, os candidatos deverão submeter o formulário P11 do PNUD devidamente preenchido;Apenas as candidaturas cadastradas no site do PNUD (www.pnud.org.br), no link “Oportunidades” - “APPLY NOW”, tendo o formulário P11 do PNUD devidamente preenchido e enviado dentro do prazo, serão examinadas.Não serão emitidos recibos individuais de confirmação da candidatura devido ao volume de candidaturas.O PNUD está empenhado em garantir a diversidade da força de trabalho em termos de nacionalidade, gênero, raça e cultura. Os indivíduos pertencentes a grupos indígenas e pessoas com deficiência são igualmente incentivados a se candidatar. Todas as candidaturas serão tratadas com sigilo.Devido ao grande volume de candidaturas recebidas, apenas os candidatos pré-selecionados serão contatados.