By continuing to browse this site, you agree to our use of cookies. Read our privacy policy

Human Resources Associate, (GS-6), FT, Caracas - Venezuela

Caracas (Venezuela)

  • Organization: UNICEF - United Nations Children’s Fund
  • Location: Caracas (Venezuela)
  • Grade: GS-6, General Service - No need for Higher Education - Locally recruited position - Administrative support
  • Occupational Groups:
    • Human Resources
    • Administrative support
  • Closing Date: 2021-10-19

Click "SAVE JOB" to save this job description for later.

Sign up for free to be able to save this job for later.

Under the close supervision and guidance of the Human Resources Officer, the Human Resources Associate provides administrative, procedural and operational support and assistance to the efficient implementation of a broad range of Human Resources functions for all categories of staff in his/her office, ensuring accurate and timely delivery that is in compliance with UNICEF HR rules and regulations.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, care

UNICEF is a leading humanitarian and development agency working globally for the rights of every child. Child rights begin with safe shelter, nutrition, protection from disaster and conflict and traverse the life cycle: pre-natal care for healthy births, clean water and sanitation, health care and education. UNICEF has spent nearly 70 years working to improve the lives of children and their families. Working with and for children through adolescence and into adulthood requires a global presence whose goal is to produce results and monitor their effects. UNICEF also lobbies and partners with leaders, thinkers and policy makers to help all children realize their rights—especially the most disadvantaged.

UNICEF works in Venezuela since 1967, progressively broadening its support after the opening of a UNICEF Office in the country and the signing of the first cooperation agreement between Venezuela and UNICEF in 1991. UNICEF works in partnership with national and sub-national authorities, civil society, academia and the private sector. Currently, UNICEF is implementing the expansion of the cooperation programme agreed with the Government of the Bolivarian Republic of Venezuela to better contribute to address national priorities and emerging needs faced by the most vulnerable children in the context of the economic crises. This expansion of the programme is being implemented through technical cooperation, capacity building, supply delivery, and communication and advocacy strategies aiming to strengthen national capacity in the areas of Nutrition, Health, WASH, Protection and Education.

The focus of HR positions at this level is on the provision of specialized transactional HR activities pertaining to recruitment and placement, administration of entitlements, staff development and career development, job classification and/or performance management. Specialized activities pertain to the application of HR regulations, rules and procedures in the context of, on a day-to-day basis, there typically being more complications that arise with a broader variety of solutions that are not always clearly covered in general guidelines, thus requiring a greater capacity to adapt and interpret. These positions consequently, require in-depth knowledge of the subject matter and the capacity to carry out tasks with strong independence. Thus, managerial oversight for these positions is limited to ensuring results are fulfilled according to work-plans and facilitating any issues that arise outside of established patterns.

Purpose for the job

Under the close supervision and guidance of the Human Resources Officer, the Human Resources Associate provides administrative, procedural and operational support and assistance to the efficient implementation of a broad range of Human Resources functions for all categories of staff in his/her office, ensuring accurate and timely delivery that is in compliance with UNICEF HR rules and regulations.

How can you make a difference?

Support to business partnering

· Support the business partners in developing initiatives to encourage employee well-being and employee recognition schemes

· Support the management of change processes by advising clientele on changes to HR processes under the guidance of HR Business Partner

· Support the business partners in assisting clientele in using HR systems such as talent management, agora and achieve.

Support in processing of entitlement and benefits

· In consultation with supervisor, analyze, research, verify, and compile data and information on cases that do not conform to UN or UNICEF’s HR Rules & Regulations, to support consistent and equitable application of decisions and implementation of agreed upon action.

· In consultation with supervisor, analyze, research and verify information for the purpose of responding to staff queries on areas related to benefits and entitlements

· Initiates the processing of a wide range of personnel actions in accordance with UNICEF rules and regulations, by ensuring all relevant forms and actions are completed by staff and forwarded to the GSSC.

· Maintains and prepares all personnel-related records and files, ensuring all information on each staff member is up-to-date and accurate.

Support in recruitment and placement 

· Prepares and circulates internal and external advertisements.

· Liaises with candidates in the various stages of the recruitment process.

· Prepares formal acknowledgement, offer and regret letters.

· Initiates and follows up on reference checks and academic verifications, and ensuring the completion of other background checks.

· Monitors life-cycle of recruitment process to update supervisor as necessary.

· Support in organization design and job classification

· Participates in the review of GS positions specific JDs, ensuring effective application of ICSC methodology.

· Drafts and edits job descriptions to be submitted for classification for review by supervisor.

· Follows up and liaises with HQ and RO over status of requests to ensure timely completion.

· Prepares documents to be submitted for classification to RO and NYHQ, ensuring completeness of documentation

· Monitors life-cycle of all job classification requests to facilitate recruitment and organization planning.

· Compiles and analyses information and statistics related to posts and staff for reports on staffing trends.

· Analyze, research, verify, and compile data which facilitates preparation of workforce planning reports for supervisor to review against benchmarks i.e. Gender and geographical balance and other recruitment related key performance indicators.

· Support in learning & capacity development

· In consultation with supervisor, researches and analyses data and information to help identify training needs within his/her office for the development of learning plans and other targeted training interventions.

· In consultation with supervisor, researches, analyzes, verifies, and compiles information on external training courses available and educational institutions to help supervisor decide on learning programmes that address learning gaps in his/her country office.

· Assists team in organizing and conducting courses, workshops and events by participating in exercises which aim to build capacity of stakeholders.

· Develops and processes contracts for institutions providing training and courses, ensuring compliance with UNICEF rules and regulations.

· Assists team in organizing and conducting courses, workshops and events by preparing and organizing distribution of materials for participants, ensuring availability of training venues and required equipment and supplies, while providing logistical and secretarial support at workshops and events as necessary.

· Tracks the performance management cycle processes, ensuring the timely distribution and enhancing the timely completion and return of appraisals.

To qualify as an advocate for every child you will have…

  • Completion of secondary education. Additional on the job training in the human resources field or Completion of university credits in Human Resources will be an asset.
  • A minimum of 6 years of relevant professional experience in of progressively responsible experience in Human Resources related work, preferably with a good knowledge of standard HR principles, practices and procedures. Experience in the UN System will be an asset.
  • Developing country work experience and/or familiarity with emergency is considered an asset.
  • Fluency in English and Spanish is required. 

Technical Extensive knowledge of HR principles, rules, regulations and procedures within the UN Computer literacy and the ability to effectively use standard office software tools as well as good knowledge and skill in using HR systems. Ability to extract and format data and to solve operational problems Ability to organize own work, set priorities and meet deadlines.

Interpersonal and communication Takes responsibility to respond to internal and external service needs promptly and proactively; takes initiative to ensure that deadlines, rules and regulations are met. Uses own discretion to address unforeseen situations. Demonstrates a high degree of confidentiality, initiative and good judgment. Demonstrates courtesy, tact, patience and ability to work effectively with people of different national and cultural backgrounds.

For every Child, you demonstrate...

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.

The UNICEF competencies required for this post are...

  • Communication (II)
  • Working with people (II)
  • Drive for results (II)

Functional Competencies:

  • Analyzing (II) 
  • Learning & Researching (II) 
  • Planning and organizing (II) 
  • Following Instructions and Procedures (II)

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
Apply

What does it mean?

Click "SAVE JOB" to save this job description for later.

Sign up for free to be able to save this job for later.