Job description
CTG overview |
CTG stands for Committed To Good. With an ethical approach at the heart of
all that we do, it is a description that makes us proud. Respect for the
fundamental human rights of our staff, and those our staff encounter, is a
cornerstone of our values. We strive for gender equality, inclusion and
diversity, providing fair and equal opportunities for all. We take a zero
tolerance approach to corruption and stay true to local labour laws and all
local statutory requirements.
In operation since 2006, today we are honoured to serve clients in 15
fragile and conflict-affected states assisting with disaster relief, peace
building, humanitarian aid and development programmes through our
specialised recruitment, HR management and operational services.
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| Overview of position |
Under direct supervision of LHD Programme Manager,
the Programme Support Assistant will be responsible for supporting the LHD activities
and ensuring that the implementing partners are on track with their action
plans.
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| Role objectives |
- Support the Programme Manage with
all the administrative, logistical, communication to support the implementation
and coordination of all LHD activities with the Libyan counterparts.
- Support in liaison work to communicate
and coordinate LHD operational engagements with the Libyan counterparts.
- Support in monitoring of the livelihood
and social cohesion grants implemented across Libya.
- Able to professionally translate
the document, information, and data from and for the field team from English
to Arabic and vice versa.
- Handle the logistical arrangements
and financial settling for LHD related events, such as workshops, exchange
sessions and trainings.
- Assist in ensuring the smooth
implementation of all LHD activities and related projects, by supporting the
administrative and financial processes with relevant Units/stakeholders;
- Ensure
files of all financial instructions/guidelines issued are maintained and
appropriate internal controls are in place;
- Maintain
a filing system for vouchers and all other financial documentation;
- Demonstrate an in-depth
understanding of relevant Operations SOPs as well as the ability to remain
professional, impartial and unbiased during all interactions with migrants
and colleagues per the IOM Code of Conduct and instruction on the Prevention
of Sexual Exploitation and Abuse (PSEA.);
- Maintain the confidentiality and
integrity of all relevant paperwork in line with standards of conduct and
data protection rules. Alert the management of any non-compliance to SOPs or
codes of conduct by IOM staff members or partners;
- Perform such other duties as may be
assigned;
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| Project reporting |
Reporting to LHD Programme Manager.
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| Key competencies |
Behavioural
Accountability
- Accepts and gives
constructive criticism
- Follows all relevant
procedures, processes, and policies
- Meets deadline, cost,
and quality requirements for outputs
- Monitors own work to
correct errors
- Takes responsibility
for meeting commitments and for any shortcomings
Client
Orientation
- Identifies the
immediate and peripheral clients of own work
- Establishes and maintains
effective working relationships with clients
- Identifies and monitors
changes in the needs of clients, including donors, governments, and project
beneficiaries
- Keeps clients informed
of developments and setbacks
Continuous
Learning
- Contributes to colleagues'
learning
- Demonstrates interest
in improving relevant skills
- Demonstrates interest
in acquiring skills relevant to other functional areas
- Keeps abreast of
developments in own professional area
Communication
- Actively shares
relevant information
- Clearly communicates,
and listens to feedback on, changing priorities and procedures
- Writes clearly and
effectively, adjusting wording to the intended audience
- Listens effectively and
communicates clearly, adapting delivery to the audience
Creativity
and Initiative
- Actively seeks new ways
of improving programmes or services
- Expands
responsibilities while maintaining existing ones
- Persuades others to
consider new ideas
- Proactively develops
new ways to resolve problems
Leadership
and Negotiation
- Convinces others to
share resources
- Actively identifies
opportunities for and promotes organizational change
- Presents goals as shared
interests
- Articulates vision to
motivate colleagues and follows through with commitments
Performance
Management
- Provides constructive
feedback to colleagues
- Identifies ways for
their staff to develop their abilities and careers
- Provides fair, accurate,
timely, and constructive staff evaluations
- Uses staff evaluations
appropriately in recruitment and other relevant HR procedures
- Holds directly
reporting managers accountable for providing fair, accurate, timely, and
constructive staff evaluations
Planning
and Organizing
- Sets clear and achievable
goals consistent with agreed priorities for self and others
- Identifies priority activities
and assignments for self and others
- Organizes and documents
work to allow for planned and unplanned handovers
- Identifies risks and
makes contingency plans
- Adjusts priorities and
plans to achieve goals
- Allocates appropriate
times and resources for own work and that of team members
Professionalism
- Effectively applies
knowledge of relevant financial discipline
- Develops / follows
internal control procedures to prevent fraud and mismanagement
- Ensures application of
institutional financial policies and guidelines
- Advocates incorporation
of financial considerations into processes and procedures
- Masters subject matter
related to responsibilities
- Identifies issues,
opportunities, and risks central to responsibilities
- Incorporates
gender-related needs, perspectives, and concerns, and promotes equal
gender participation
- Persistent, calm, and polite
in the face of challenges and stress
- Treats all colleagues
with respect and dignity
- Works effectively with
people from different cultures by adapting to relevant cultural contexts
- Knowledgeable about and
promotes IOM core mandate and migration solutions
Teamwork
- Actively contributes to
an effective, collegial, and agreeable team environment
- Contributes to, and follows
team objectives
- Gives credit where
credit is due
- Seeks input and
feedback from others
- Delegates tasks and
responsibilities as appropriate
- Actively supports and
implements final group decisions
- Takes joint responsibility
for team's work
Technological
Awareness
- Learns about
developments in available technology
- Proactively identifies
and advocates for cost-efficient technology solutions
- Understands
applicability and limitation of technology and seeks to apply it to appropriate
work
Resource
Mobilization
Establishes realistic resource requirements to
meet IOM needs
Technical
- Takes responsibility
and manages constructive criticism;
- Plans work,
anticipates risks, and sets goals within areas of responsibility;
- Delivers on set
objectives under pressure and/or hardship situations;
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| Team management |
No managerial responsibilities are needed.
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| Further information |
Female candidates are highly encouraged to apply.
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