Call for Interest: HR Associates (Payroll), GS-6, UNICEF Global Shared Services Centre, Budapest, Hungary
UNICEF GSSC is looking for HR Associate, (Payroll), GS-6 colleagues to assist in the processing of UNICEF payrolls and other entitlements globally. The role of HR Associate (Payroll) reviews complex cases of financial and supporting documentation and responds to staff queries on payments and entitlement queries. The efficiency and efficacy of the support and assistance provided by the HR Associate (Payroll) results in the timely processing of staff entitlements worldwide; timely updating of databases to ensure accuracy and compliance with UN procedures as well as an improved client satisfaction through communication and management of escalation and inquiries, which in turn better strengthens UNICEF’s capacity in helping the most vulnerable children in country programmes.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
And we never give up.
UNICEF's Global Shared Services Centre (GSSC) in Budapest, Hungary manages the processing of transactions on behalf of UNICEF offices around the world. The GSSC provides services to UNICEF offices globally in the areas of HR Administration, Payroll, Finance and Customer Care (Information Technology Global Help Desk). Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
How can you make a difference?
The incumbent of this post will support the timely and accurate processing of monthly payrolls and process entitlements for assigned pay areas.
This will involve…
1. Perform work activities and time commitments based on business criticality as defined by supervisor and under the supervision of senior staff.
- Manage incoming requests in the case tool and review/distribute the same to various teams
- Process payroll for assigned pay areas (local)
- Review and process salary advances and rental advances requests
- Review and process rental subsidy requests
- Review and generate Pension Fund Separation Notifications
- Maintain, record, and update payments for third party vendors and clients within UNICEF
- Assist in the reconciliation of all accounts related to payroll
- Monitor individual PAR accounts related to payroll to ensure timely recovery of advances and follow up as necessary
- Ensure all related recovery information is processed
- Administer the monthly ASHI-MIP deductions
2. Process payroll and entitlement transactions following the detailed standard operating procedures and/or as guided by the senior staff.
- Perform estimate calculations for newly recruited staff members, separating and retiring staff members, as required.
- Monitor the correctness of individual local pension fund accounts through exception reports and reconcile the outstanding pension fund participant exception reports (PRE cases) forwarded by United Nations Joint Staff Pension Fund (UNJSPF).
- Maintain referential integrity between case records and VISION records.
- Execute all required processing controls (e.g. eligibility, policy compliance, duplicate checking, transaction/employee/account status verification,
3. Respond to client transaction status and other inquiries.
- Review and respond to queries from staff and vendors on issues related areas of responsibilities
- Escalate inquiries requiring more extensive research
- Maintain liaison with the UN Insurance and Tax Unit on issues related to UNICEF staff
- Liaise with clients to clarify questions and manage exceptions
- Run analyses, simulations, and data integrity reports to maintain accurate database for clients
4. Perform ad hoc duties as required
To qualify as an advocate for every child you will have…
- Completion of secondary education (i.e. high school diploma) is a minimum requirement
- University level courses in administration and finance are desirable
- Working knowledge of the Microsoft Suite of Products (including MS Word, MS Excel & MS PowerPoint) is required
- Previous hands-on experience in planning, organizing, and delivering administrative support services is required
- Minimum of 6 years of relevant work experience in payroll is required. A completed university degree from an accredited institution will be counted toward the minimum work experience requirements
- Work experience with a development organization is an asset
- Knowledge of UN/UNICEF'S rules, regulations and procedures is considered an asset
- Fluency in English (verbal and written) is required
- Knowledge of an additional UN Language (Arabic, Chinese, French, Russian, Spanish) is considered an asset
Applicants must be nationals of EU countries or in possession of a valid work permit (non-related to current employer, studies, or job-seeking). Please attach a copy of your work permit to your application submission.
General Service (GS) staff are locally recruited staff and therefore, candidates are personally responsible for any travel and accommodation arrangements. UNICEF does not facilitate MFA accreditation for locally recruited staff.
For every Child, you demonstrate…
UNICEF’s core values of Care, Respect, Integrity, Trust and Accountability and the following core competencies:
- Demonstrates self-awareness and ethical awareness
- Drive to achieve results for impact
- Manages ambiguity and complexity
- Works collaboratively with others
View our competency framework at:
UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.