Finance Assistant (G5)

Background:

The OSCE Special Monitoring Mission to Ukraine is looking for highly qualified, motivated and experienced Ukrainian professionals for the position of Finance Assistant with its Field Office in Dnipro. The OSCE is committed to achieving a better gender balance of women and men within the Organization. 

Initial duration of appointment is for 12 months, subject to a subsequent OSCE Permanent Council Decision to extend the mandate of the Mission.

All qualified applicants are strongly encouraged to apply online, using the OSCE online application link http://www.osce.org/employment/.

Please note that applications received after the deadline, submitted in different formats than the OSCE Application Form or in other languages than the English language will not be considered. 

For more detailed information on the structure and work of the OSCE Special Monitoring Mission to Ukraine, please see https://www.osce.org/uk/special-monitoring-mission-to-ukraine.

Tasks and Responsibilities:

Under the direct supervision the Administrative Officer and overall guidance of the Director, Administration and Finance /Finance Unit in HO the Finance Assistant assists with Finance activities in the following services:

1. On a daily bases preparing and examining documentation for processing staff/supplier's financial claims, creating and validating payment and receipt of invoices, hotel bills, rent payment of facilities and premises utilized by OSCE, payment of utilities used by OSCE, excess luggage reimbursement, etc.; Interpreting OSCE Staff Rules and Regulations applicable to process payment and reimbursement and advises Mission Members accordingly when required;
2. Preparing accounting of petty cash/Cash Operational Advance, preparing all other forms and paper work electronic or actual-as required by Administration and Finance;
3. Assisting in distribution of Board and Lodging Allowances BLAs, salaries and reimbursements within Monitoring Team (MT)/Patrol Hub (PH)/Forward Patrol Base (FPB) in his /her Area of Responsibility (AoR); assisting with processing of Payment Method Forms;
4. Preparing Official Travel Authorizations, ensuring that the balance of travel advances in excess of amount of the travel claim is recovered and the remaining obligations pertain only to unpaid expenses;
5. Ensuring the timely and correct administration of financial entitlements of staff, such as reimbursement of internal and external duty trips, initial appointments, separation, deployment, re-deployment, temporary reallocations, training, Home Leave/Rest and Recuperation (R&R) travel reimbursement, etc.; 
6.  Handling administrative aspect of MT/PH/FPB needs of accommodation, transportation, office supplies, conference rooms, materials, editing and printing, translation and interpretation, equipment, etc.;
7. Maintaining communication with government officials, donors, international and non-government organisations by drafting written correspondence, arranging, organizing and participating at meetings, conferences and training courses involving national and international counterparts;
8. Keeping minutes from meetings and drafts reports, updating and maintains current registers and files, some of which are highly confidential;
9. Briefing or training junior/newly appointed staff when needed;
10. Performing other tasks as assigned.

Necessary Qualifications:

• Ukrainian citizenship or holding permanent resident status in Ukraine;
• Secondary education supplemented by specialized studies in Administration, Accounting, Finance;
• Minimum 4 years of working experience in accounting in a national or international large administrative set up;
• Professional fluency in the English, Ukrainian and Russian languages, both oral and written;
• Computer literate with practical experience in Microsoft applications and desirable experience with ERP systems; 
• Ability to cope with physical hardship and willingness to work extra hours and in an environment with limited infrastructure, proven resilience to high stress environments;
• Demonstrated ability and willingness to work as a member of a team, with people of different cultural and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity;
• Demonstrated gender awareness and sensitivity, as well as the ability to integrate a gender perspective into tasks and activities;
• Cultural sensitivity and judgment.

Remuneration Package:

Monthly remuneration, subject to social security deductions is 1029.00 Euro/month. Social benefits will include participation in the Cigna health insurance scheme and the OSCE Provident Fund. Appointments are normally made at step 1 of the applicable OSCE salary scale. 

For more details please visit the OSCE website employment section at http://www.osce.org/employment/. All qualified applicants are strongly encouraged to apply online, using the OSCE online application link.

Please note that applications received after the deadline, submitted in different formats than the OSCE Application Form or in other languages than the English language will not be considered.

The OSCE is committed to diversity and inclusion within its workforce, and encourages the nomination of qualified female and male candidates from all national, religious, ethnic and social backgrounds.

The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.