Programme Assistant (G5)
Tasks and Responsibilities:
The Programme Assistant will work within the Department of Democratization (DD/Governance Section (GS) in HQ. Under the direct supervision of the Chief of Section, the incumbent will provide programmatic, clerical and administrative support to the Governance Section, the incumbent will be performing the following duties:
1.Keeping tracking of and follows up on Assignments and deadlines for the Section; drafting correspondence in English; preparing summaries of relevant meetings, documents; supporting project managers in implementation of projects; holding specific responsibility for supporting reporting on projects;
2.Assisting in providing technical advice related to monitoring/supporting Governance Institutions, including Electoral Management Bodies as well as in the preparing and co-ordinating of special mission and ad-hoc reports and provides background information and technical support;
3. Assisting in the developing and implementing of Governance projects, preparation of planning implementation and monitoring of project activities by obtaining assistance and required clearances and through progress reports and evaluation, follows the progress of activities, deadlines, milestones;
4. Assisting in preparation of meetings and seminars; drafts and develops materials, presentations; provides when required, internal or external training, analyses quantitative data based on advanced Excel tools; carries out surveys, analyses qualitative data, formulates proposals for improvement of counterparts' workinq processes;
5. Ensuring full co-ordination support of all activities related to the programmatic activities of the Governance section; Provides assistance in filtering and coordinating information coming from/to HQ to/from the field in order to ensure feedback, timely delivery and streamline guidance;
6. Performing any other duties as required.
For more detailed information on the structure and work of the OSCE Mission in Kosovo, please see: https://www.osce.org/mission-in-kosovo
- Completed secondary education supplemented by formal studies in secretarial, administrative or project management matters;
- Minimum of four years of relevant working experience with governmental, inter-governmental, international organizations or civil society organizations, preferably within OSCE central or local governance, including electoral, supporting projects and activities;
- Experience in supporting monitoring and evaluation of projects;
- Computer literate with practical experience with Microsoft applications;
- Excellent written and oral communication skills in English, and in local languages.
Monthly remuneration, subject to social security deductions is 1,084.00 Euro/month. Social benefits will include participation in the OSCE Group Insurance Plan (Health, Life, Accidental Disability and Temporary Incapacity Insurance) and the OSCE Provident Fund. Appointments are normally made at step 1 of the applicable OSCE salary scale. At the discretion of the appointing authority a higher step may be approved up to a maximum of step 3 subject to specific conditions.
Applicants are encouraged to use the online recruitment and only fully completed OSCE applications will be accepted. However, if you have technical difficulties with the system you may use the offline application form found under https://jobs.osce.org/resources/document/offline-application form and forward the completed form quoting the vacancy number by e-mail to: Recruitment.OMiK@osce.org. Kindly note that applications received after the deadline, submitted in different formats than the OSCE Application Form or in languages other than the English language would not be considered.
If you wish to apply for this position, please use the OSCE's online application link found under https://jobs.osce.org/vacancies.
The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.
Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.
Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see https://www.osce.org/participating-states.
The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.
Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.
Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation.
Please be aware that the OSCE does not request payment at any stage of the application and review process.