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Registration Assistant, LICA4 (Boa Vista)

Boa Vista (Brazil)

  • Organization: UNHCR - United Nations High Commissioner for Refugees
  • Location: Boa Vista (Brazil)
  • Grade: Administrative Services and Support - Generally no need for Higher Education - Administrative support
  • Occupational Groups:
    • Administrative support
    • Refugee rights and well-being
  • Closing Date: 2021-10-18

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This UNOPS position at LICA4 level are advertised and open to all applicants.

Candidates must meet the essential minimum requirements of the position and candidates not citizens of the country must comply with all eligibility requirements for employment in line with the prevailing legislative prerequisites in the country.

Brazil's emergency response in Roraima state including shelter, access to documentation and basic needs as well as the voluntary relocation has continued during the pandemic, with a higher demand of direct implementation, capacity building, development of strategic planning and monitoring partner implementation. Organizational Setting and Work Relationships

The Registration Assistant is a member of the registration team and is supervised by the Registration Associate who reports directly to the Protection Officer. The incumbent is responsible for supporting all activities related to registration, which may also include functions related to documentation, protection assessments and data management. S/he responds to queries from asylum seekers and refugees regarding UNHCR's registration procedures and their rights and entitlements. The Registration Assistant liaises with protection staff and partners to ensure timely identification and referral of persons of concern for protection follow up and may provide interpretation and/or translation services in cases for which s/he has the required
language competencies.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge the responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity.


- Conduct interviews in accordance with local SOPs and registration standards.
- Respond to queries from, asylum seekers and refugees regarding UNHCR's registration procedures and their rights and entitlements.
- Draft and submit reports and statistics related to registration and protection.
- Assist in the implementation of procedures and systems for continuous registration and verification exercises, including in the securing and distribution of identity and entitlement documents.
- Establish linkages with protection units within the office and monitor the timely referral of persons with specific needs for protection follow-up.
- Observe and respect protection related Standard Operating Procedures (SOPs).
- Provide functional and administrative support in all protection related AGD (Age, Gender and Diversity) based programming with implementing and operational partners.
- Support assessments on specific needs and durable solutions
- Assist in conducting regular data quality checks to monitor the accuracy of data collected.
- In coordination with the operational data management staff, assist in the timely consolidation and drafting of statistics and other PRIMES data reports on persons of concern.
- Contribute to training and capacity building of UNHCR staff and partners in registration, including on-the-job coaching and guidance.
-Perform other related duties as required.

Minimum Qualifications

Education & Professional Work Experience

Essential Minimum Qualifications and Experience:
- 1 year of relevant experience with High School Diploma; or Bachelor or equivalent or higher. Completion of secondary education preferably with post-secondary training or certificate in Social Sciences, Statistics, Mathematics, Information Technology, or related fields.

Desirable Qualifications & Competencies:
- Experience in working with UNHCR PRIMES Ecosystem.
- Experience working in humanitarian settings. Functional Skills
- Knowledge of MS Office and experience with spreadsheets. Core Competencies

- Accountability
- Communication
- Organizational Awareness
- Teamwork & Collaboration
- Commitment to Continuous Learning
- Client & Result Orientation
- Analytical thinking
- Technological Awareness
- Planning and Organizing Fluency in Portuguese. Working knowledge of Spanish and English. Please note that UNHCR does not charge a fee at any stage of its recruitment process (application, interview, meeting, travelling, processing, training or any other fees).
Applications are welcome from all qualified candidates. UNHCR is committed to diversity and welcomes applications from all qualified candidates without distinction on the grounds of race, color, sex, national origin, age, religion, disability, sexual orientation and gender identity. All applications will be treated with the strictest confidentiality.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

A competitive compensation is offered based on the on UN salary for Brazil. For reference, please access the web page of the International Civil Service Commission at The closing date of applications is 17 October 2021 (23:59 Geneva time).

No late applications will be accepted. Only shortlisted candidates will be contacted. Shortlisted candidates may be required to sit for a written test and/or oral interview.
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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