Planning and Co-ordination Officer (P2, STA)

Background:

Please note that this is a temporary assignment for the duration of 5 months 29 days with the possibility of extension for another 5 months 29 days, subject to budget availability.

The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence- and security-building measures, human rights, combating human trafficking, national minorities, democratization, policing strategies, counter-terrorism and economic and environmental activities. All 57 participating States enjoy equal status, and decisions are taken by consensus on a politically, but not legally binding basis.

The OSCE Secretariat in Vienna assists the Chairpersonship in its activities, and provides operational and administrative support to the field operations, and, as appropriate, to other institutions.

The Department of Management and Finance (DMF) is responsible for managing the material and financial resources of the Organization. The objective of DMF is to provide efficient and effective management of non-staff resources in support of OSCE programmatic activities. It provides policy guidance on the management of OSCE financial and material resources and develops and maintains OSCE Financial Regulations and Rules and Financial Administrative Instructions. DMF consists of Budget and Finance Services, Mission Support Section, Information and Communication Technology Section and the Information Security and Co-ordination Unit. 

Tasks and Responsibilities:

Under the direct guidance and supervision of the Director, DMF as a Planning and Co-ordination Officer, you will support the operations of the DMF front office and co-ordinate work, tasks, and activities across the department, particularly, you will be:

1. Working closely with the D/DMF to ensure seamless and co-ordinated development and implementation of the DMF work plan and delivery of taskings. Leading co-ordination of DMF activities with other departments in the Secretariat, and the participating State delegations. Reviewing draft work plans from the DMF sections, making recommendations to the Director for approval and supporting D/DMF in the overall monitoring of implementation; 
2. Serving as DMF Focal Point for the Office of the Secretary General (OSG). Based on inputs from DMF sections, drafting DMF deliverables on taskings from the OSG for D/DMF approval, meeting with senior delegates and officials, Preparing DMF input for Troika and bilateral meetings, other DMF papers, reports and documents on an ad hoc basis; 
3. Serving as DMF Focal Point for Human Resources. Co-ordinating and overseeing all DMF HR-related issues including making proposals to management for actions needed regarding preparation and issuance of vacancy notices, recruitment processes, and other actions.  Following up with line supervisors on identified learning and development needs, advising DMF senior management on proper human resources /personnel policies and procedures;
4. Serving as DMF Focal Point for departmental financial resources. Preparing budget requirements for the DMF Management and Co-ordination Programme, comparing draft budget  submissions to expenditure reports for previous years and project trends and identifying issues that require D/DMF attention.  Making recommendations to the Director for modification of DMF's input to the Unified Budget Proposal and monitoring the implementation of the allocated DMF budget; 
5. Co-ordinating maintenance of Common Regulatory Management System, including periodic revisions and provision of expert advice and interpretation. Maintaining repository of Exception Requests (ERs) for provisions contained in the Financial and Administrative Instructions (FAIs);
6. Leading development and maintenance of the internal control framework across the Organization, ensuring key internal controls are in place and  making recommendations for improvement;
7. Performing other duties as assigned.

For more detailed information on the structure and work of the OSCE Secretariat, please see https://www.osce.org/secretariat

Necessary Qualifications:

• First-level university degree in business or public administration, accounting, project or financial management, other related field. Professional accounting, procurement, internal controls or risk management certifications is a distinct advantage;
• Minimum of four years of professional experience in administrative or financial policy development, executive office co-ordination, internal controls, project management, or other related fields;
• Experience in managing information and workflows, file and brief preparation, and across large departments and with other entities is desirable;
• Established experience in managing documents, correspondence, data and reports;
• Professional fluency in English with excellent written and oral communication skills in English;
• Working knowledge of another official OSCE language is desirable;  
• Experience working with international organizations is desirable;
• Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities;
• Ability and willingness to work as a member of team, with people of different cultural, and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity.

Remuneration Package:

Monthly remuneration, subject to post adjustment, is around EUR 5,100. OSCE salaries are exempt from taxation in Austria. Social benefits will include possibility of participation in the Cigna medical insurance scheme.

Please note that appointments are made at step 1 of the applicable OSCE salary scale.

If you wish to apply for this position, please use the OSCE's online application link found under https://vacancies.osce.org/

The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. 

Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see https://www.osce.org/participating-states.

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.

Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.

Please be aware that the OSCE does not request payment at any stage of the application and review process.