Programme Assistant

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Staff in the General Service category are recruited locally from the Primary Location area, which is where the office is located

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• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
• Qualified female applicants, qualified nationals of non-and under-represented member nations and person with disabilities are encouraged to apply
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold our values. FAO has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and FAO, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.
• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality
• The incumbent may be re-assigned to different activities and/or duty stations depending on the evolving needs of the Organization.

Organizational Setting
The Secretariat of the Joint FAO/World Health Organization (WHO) Codex Alimentarius Commission, which is the executive organ of the Joint FAO/WHO Food Standards Programme, is located in the Joint FAO/WHO Centre (CJW). The Secretariat is under the programmatic responsibility of the relevant Deputy Directors-General, Assistant Directors-General of FAO and WHO as well as the Chief Scientist of FAO, while administratively under the supervision of the FAO Deputy Director-General of Natural Resources and Sustainable Production. The Secretariat is administered in accordance with the rules and regulations of FAO. It services the sessions of the Commission and its subsidiary bodies and acts as a liaison between the Commission and interested sectors of FAO and WHO as well as the World Trade Organization (WTO), other organizations of the United Nations, and other international governmental and non-governmental organizations concerned with the consumer protection, quality, and trade aspects of food standards. The post is located in CJWC team.

Main Purpose
The Programme Assistant performs a wide range of routine administrative and financial functions in support of the delivery of the organizational unit's programme and projects.

Supervision Received/Exercised
The Programme Assistant reports to one or more professional staff and receives guidance from a higher-graded Programme or Office Assistant.
He/she acts independently in routine matters. Supervision received is focused on the quality of the work performed and provides for on-the-job learning.

Working Relationships
The Programme Assistant interacts with a wide variety of colleagues within the work unit and with immediate clients within the Organization, providing routine administrative and financial services.

Key Functions/Results
• Collect and compile data on programme/ project activities to support reporting on programme/ project delivery;
• Provide information on programme/ project expenditures and status of programme/ project budget;
• Process, format and proof-read reports, documents, publications and correspondence related to the work of the unit from draft texts;
• Review and direct correspondence, calls and queries to appropriate contacts; provide for background information; respond to routine enquiries;
• Make arrangements for meetings, seminars and events: implement logistics, prepare correspondence, compile and distribute documents, make administrative arrangements;
• Initiate and follow up on administrative and financial actions related to staff management, non-staff support, travel, payments, and procurement;
• Perform other duties as required.

Impact Of Work
The incumbent's work impacts on the timely and efficient delivery of the immediate work unit's programme.
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CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements
Education: Secondary School Education
Experience: Three years of relevant experience in financial and/or administrative support work
Languages: Working knowledge (Level C) of English and limited knowledge (Level B) of one of the other FAO languages (Arabic, Chinese, French, Russian or Spanish).
IT Skills: Knowledge of the MS Office applications, Internet and office technology equipment

Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical Skills
• Good knowledge of corporate information systems
• Good knowledge of common administrative and financial rules and regulations
• Good knowledge of communication and documentation standards
Desirable Qualifications and Skills
• Knowledge of and experience with trust funded project activities and procedures
• Working knowledge of another FAO official language

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