Abilene (United States of America)
Job Overview: The Partnership Coordinator works closely with the Senior Partnership Manager to achieve high quality and compliant programming among partners of the West Texas Office for Refugees (WTOR) through effective sub‐grants management and due diligence. The Partnership Coordinator will build strong, sustainable partners lead efforts to monitor the activities of WTOR sub‐awardees to ensure compliance with IRC’s Partnership Excellence for Equality and Results System (PEERS) and relevant Codes of Federal Regulations.
·Ensure that all partners’ program results are received, supervised, filed and in compliance with donor objectives and requirements, coordinating with program teams and other units within the IRC. Ensure that partners’ contractual reports are reviewed, and internal feedback is compiled and sent to partners in a timely manner. Advise the Senior Partnership Manager of any issues and provide timely feedback topartners.
·Lead in organizing and conducting review meetings with partners, ensuring inputs from program, finance and compliance staff are received and included, meeting minutes taken, filed, and disseminated to Programs Officer and partners.
Follow up on the implementation of action points agreed upon during thesemeetings.
·Ensurethatprojectsaresupervisedrobustly,following‐uponimplementationofpartner‐specificcompliance, programmatic monitoring work plans, procurement plans, budget spending, and more. Advise the Senior Partnership Manager and other relevant staff of any issues and provide timely feedback topartners.
·Lead WTOR monitoring of partners by developing annual monitoring schedule, coordinating developmentofmonitoringtools,communicatingmonitoring‐relatedinformationtopartners,andfacilitatingremote and on‐site monitoring.
·Conduct monitoring visits and coordinate support for partners to address any concerns or issues that may arise. Ensure response and support plans areimplemented.
·Maintain partner files, including filing all appropriate communication and maintaining the Sub‐Award Tracker, assemblingallrequirementsthroughoutthesub‐awardlifecycle(suchasscheduledpayments,partnerresults,and specialrequirements).
·In collaboration with relevant IRC staff, coordinate inputs and review of sub‐award progress for donor reporting and grant review meetings to ensure that donor commitments aremet.
·Collaborate with East Texas Office for Refugees (ETOR) on working groups as needed.
·Other related duties asassigned.
Education: 4‐year college degree in relevant field required. Graduate degree in management, administration or related field desired.
Work Experience: 1‐2 years of experience with monitoring, evaluation and/or compliance desired.
Demonstrated Skills and Competencies:
·Attentive to detail.
·Experience with federal, specifically Office of Refugee Resettlement, funding requirements aplus.
·Proven ability to contribute both independently and as a key teammember.
·Self‐starterwithexcellentproblem‐solvingskillscombinedwiththeprovenabilitytomulti‐task,prioritize duties, and manage timeeffectively.
·Proficient in Microsoft Office applications (Word, Excel, Outlook); Experience with databases and applications preferred.
Language Skills: Fluency in written and spoken English.
Standard work environment. Expectation to travel within local community for partner meetings and events. Oversight of staff in remote field sites. Expectation to occasionally travel and participate in meetings throughout the West Texas region and/or statewide.
COVID-19 Vaccination Requirement:
In accordance with IRC’s duty to provide and maintain a workplace that is free of known hazards and our commitment to safeguard the health of our employees, clients, and communities, IRC requires candidates who are selected for interview to furnish proof of vaccination against COVID-19 in order to be considered for this position.
Commitment to Diversity and Inclusivity:
IRC is committed to building a diverse organization and a climate of inclusivity. We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal.
Equal Opportunity Employer:
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.