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National Consultant as RENEWABLE ENERGY TECHNICAL EXPERT to provide technical assistance in the development of project proposals in selected municipalities of Panay and Iloilo

Panay Island

  • Organization: UNDP - United Nations Development Programme
  • Location: Panay Island
  • Grade: National Consultant - Locally recruited Contractors Agreement - Consultancy
  • Occupational Groups:
    • Renewable Energy sector
    • Project and Programme Management
    • Civil Society and Local governance
  • Closing Date: 2021-10-27

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Background

 

A. Project Title: Development for Renewable Energy Applications Mainstreaming and Market Sustainability (DREAMS)

 

B. Project Description 

The DREAMS project aims to lower GHG emissions from the power sector to promote and facilitate the commercialization of renewable energy (RE) markets by removing barriers to enhance investments in RE-based power generation projects. This target will result in direct emissions reductions of 205,181 tons of CO2eq. Twenty thousand (20,000) sitio-based homes will have access to renewable energy sources.

 

The DREAMS contain four components that will increase RE investments and a more significant proportion of RE in the energy mix. The following are the components:

 

Components

Outcomes

a. RE Policy and Planning

  1. enforcement of a supportive policy and regulatory environment = increase in RE investments

b. Institutional strengthening for RE mainstreaming

  1. strengthened institutional capacity= increase in RE project approvals

c. Capitalized RE market development

  1. increased number of operational RE projects = increase in confidence of RE developers on the viability of RE

d. RE commercialization

  1. capitalized RE markets = increase in RE based power capacity

 

The Department of Energy (DOE) implements the project and is ultimately responsible for the project's success. The GEF contributes to the project's funding, and the UNDP serves as the GEF Executing Agency. The Renewable Energy Management Bureau is in charge of carrying out all aspects of the project (REMB).

 

A Project Support Group (PSG) of technical staff/specialists from other DOE Bureaus and divisions has been formed to provide technical advice in implementing the activities, including monitoring and evaluation. A Project Steering Committee has been created to act as a policy and decision-making body for project implementation.

 

A Project Management Unit can be found on-site in the DOE Compound. As well as serving as REMB Director, PMU is led by a National Project Director (NPD). The DREAMS Project Management Office is run by a Project Manager and a team of support personnel. The DOE's PMO is in Taguig, Metro Manila, inside the DOE's office.

Duties and Responsibilities

C.        Scope of Work of the Required Services

 

The Renewable Energy (RE) Expert will assist project proponents in preparing project proposals to be submitted to potential funders and investors. Depending on the source or local partner, these investors could be Local Government Units, Banks, Electric Cooperatives, other government agencies, or the DREAMS Project. The service is aligned with Outcome 2 and Outcome 4.

 

D.        Expected Outputs and Deliverables

In general, the RE Technical Expert is expected to conduct and complete the following tasks:

 

1. Technical assistance to Proponents in developing and submitting complete proposals for the installation, procurement, and other specialized services required for the proposed RE Facility.

 

2. Coordination with other local organizations involved in the installation of the RE facility and potential investors. Consultations and discussions with project proponents, the Local Government Units of Tapaz in Capiz and San Remigio in Antique and with the  Iloilo Electric Cooperative III and Antique Electric Cooperative, and the DOE's REMB will provide input for the project proposals.

 

3. Collect secondary data from official sources and conduct site assessments in the municipalities of Tapaz in Capiz, San Remigio in Antique, Carles in Iloilo, and the 3 micro-hydro facilities in Antique Province.

 

4. Participate in the bid review as required and approved by the Procurement Unit, and prepare the Inception Plan by winning bidders.

 

 

Deliverables/ Outputs

 

Estimated days to Complete

 

Target Due Dates

 

Review and Approvals Required (review the output and confirm acceptance)

 

Name of a designated person who will review and accept the output

Approved inception plan with schedule and methodologies

3

5 days after signing

National

Project

Director

 

 

 

Assistant National Project Director

 

and

 

Project Manager

 

CAPT Program Officer

 

 

Three (3) RE Project Proposals and an assessment report submitted to PMU, namely:

  1. Complete Proposal for Gigantes Island Hybrid Solar-Diesel Project for Carles, Iloilo
  2. Complete proposal Construction of Solar PV Powered Potable Water System for Tapaz, Aklan
  3. Complete proposal Redevelopment of Panpanan 1 Micro-Hydropower Plant Facility for San Remigio, Antique
  4. Status report and concept proposals for the 3 MHP in Antique that need rehabilitation.

120

NLT 15 February 2022

Written assessment and recommendation reports as a result of the bid evaluation for approved RE Project Proposal

20

NLT 10 April 2022

Work Completion Report

7

NLT 30 May 2022

Total

150

 

 

 

 

 

Stage

Primary Activities

Main Deliverable

1

Proposal

development

  1. Prepare three (3) project proposals an assessment report by coordinating with project proponents, partners, and local stakeholders in gathering the necessary information to be used for the project proposal thru fieldwork, site visits, and face-to-face and virtual consultation meetings:
  1. Gigantes Island Hybrid Solar-Diesel Project in Carles, Iloilo
  2. Construction of Solar PV Powered Potable Water System in Tapaz, Capiz
  3. Redevelopment of Panpanan 1 Micro-Hydropower Plant Facility in San Remigio, Antique
  4. Status report of the 3 MHP in Antique that needs rehabilitation

Complete proposal submitted to PMU

 

 

2

Proposal

approval

  1. Participate in the preparation of the detailed Terms of Reference (Bill of Materials/Quantities, technical specifications, price survey, budget cost estimate) for bidding for the RE facilities for submission to the PSC, an LGU, or other identified funding source

Assessment and recommendation reports

4

Bidding/Fund sourcing

  1. Participate in the bid review as may be required and approved by the Procurement Unit if to be procured using DREAMS Fund and participate in discussion with another fund source
  2. Conduct Post bid Evaluation as may be required
  3. Participate in the preparation of bid evaluation report and any report that a potential investor/funder may require

5

Contract Awarded

  1. Participate in the preparation of the Inception Plan
  2. Monitoring of the approved and awarded proposals until completion of commissioning (if any).

Work Completion Report

 

E.        Institutional Arrangement

 

The DREAMS Project Manager will oversee the IC's activities under the supervision of the National Project Director (NPD). When reviewing specific RE Project Proposals, the IC will work with the PMU Focal staff assigned to the proposal.

 

F.         Duration of the Work

 

The contract period is from 22 November 2021 to 30 May 2022. A total of 150 person-days will be needed to deliver the output.

 

The DREAMS PMU will have a maximum of seven (7) calendar days to review and respond to a document/output submitted by the Contractor. A maximum of two (2) drafts will be allowed in the process of finalizing the outcomes.

 

G.        Duty Station

The IC's duty station is on Panay Island. Heavy fieldwork for site inspections and stakeholder consultations is expected.

As needed, the IC may be required to report weekly to the DREAMS Project Management Unit's office via teleconference during the workweek. Each of the deliverables will necessitate at least twelve (12) workdays of fieldwork in the identified sites.

The project will not provide any work processing tools, communication equipment, or other tools needed for the conduct of this contract

Competencies

Competencies

Corporate Competencies

  • Demonstrates integrity by modeling the UN mission, vision, values, and ethical standards
  • Displays cultural, gender, religion, race, nationality, and age sensitivity and adaptability
  • Promotes UNDP's agenda in meetings

 

Other Competencies

  • Ability to work in close collaboration with a group of national and international experts, to meet strict deadlines and plan the work according to priorities;
  • Demonstrates capacity to plan, organize, and execute effectively;
  • The initiative, good analytical skills, mature judgment, and ability to work under tight schedule while respecting deadlines achievement, ethics, and honesty;
  • Ability to establish effective working relations in a diverse environment
  • Consistently approaches work with energy and a positive, constructive attitude;
  • Builds strong relationships with internal and external clients;
  • Demonstrated ability to function in a team environment and to deal with a complex multi-stakeholder environment
  • Good ability to use information and communication technologies as tools and resources;
  • Excellent written communication and presentation/public speaking skills focus on results, ability to interact productively in a teamwork environment

Required Skills and Experience

    

H. Qualifications of the Successful Individual Contractor

To evaluate the CV and technical qualification, the selection of the successful consultant will be based on the following qualifications. Only those who will obtain a minimum of 49 out of 70 obtainable points will be shortlisted and qualified for the financial evaluation.

 

Qualification

Minimum Obtainable

(70 points)

Education= 10 maximum

 

Minimum level: Graduate in the field of engineering, economics, environmental science, development/technology management, or other energy-related courses:

 

Minimum = 5 points; additional 1 points if professional licenses related to the profession or completed MA/MS or certificate course in RE for a maximum of 7 points

 

 

7

Experience  

 

 

Minimum 5 years experience in preparation and packaging of project proposals for funding support, preferably of renewable energy projects=

 

Minimum = 10 points each if the minimum is met; an additional score of 1 points for every additional year of experience for a maximum of 14 points

 

14

 

 

Minimum 5 years' experience in Project monitoring of Engineering, Procurement and Construction Management Services Contracts

 

Minimum = 10 points each if minimum is met; additional score of 1 points for every additional year of experience for maximum of 14 points

14

Minimum 5 years' experience in Installation of RE facilities, e.g., solar, wind, hydropower, biomass

 

Minimum = 10 points each if minimum is met; additional score of 1 points for every additional year of experience for maximum of 14 points

14

Minimum 5 years' experience Coordination/facilitation/networking with LGUs, Electric Cooperatives and/or Affiliated Renewable Energy Centers in the Panay Island

 

Minimum = 15 points each if minimum is met; additional score of 1 points for every additional year of experience for maximum of 21 points

21

 

 

TOTAL

70

 

I.          Scope of Price Proposal and Schedule of Payments

 

The proposed contract price is based on an all-inclusive lump-sum payment for the actual professional services (indicate daily fee X number of working days), communications, supplies, and so on. Payment will be made in installments based on UNDP's acceptance of the milestones/outputs listed below.

 

The contract price is fixed regardless of cost component changes.

 

 

Deliverables/ Outputs

 

Payment Tranche

Estimated Due Date

Upon submission and acceptance of the Approved inception plan with schedule and methodologies

20%

30 November 2021

Upon submission and acceptance of the Approval of at least one (1) proposal

20%

15 January 2022

Upon submission and acceptance of the Approval of remaining two (2) Project Proposals and status report on the 1st Proposal and the Draft MHP Assessment  

40%

5 April 2022

Upon submission and acceptance of the Completion of all deliverables and a final report containing assessment and recommendation reports based on the status of the submitted and/or approved RE Project Proposal

20%

30 May 2022

 

J.         Recommended Presentation of Offer

 

The following documents are requested:

 

  • Duly accomplished Letter of Confirmation of Interest and Availability using the template provided by UNDP;
  • Personal CV or P11, indicating all experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references;
  • Brief description of why the individual considers themselves as the most suitable for the assignment.
  • Financial proposal that indicates the all-inclusive fixed total contract price, supported by a breakdown of costs, as per template provided.  Suppose an organization/company/institution employs an Offeror, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under Reimbursable Loan Agreement (RLA). In that case, the Offeror must indicate at this point and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP. 

 

K.        Criteria for Selection of the Best Offer

 

The combination scoring method will be used to pick the best offer for this position, with the technical qualifications weighted 70% or 70 points and combined with the price offer weighted 30%.or 30 points

 

L.         Annexes to the TOR

 

Please refer to www.doe.gov.ph for documents related to renewable energy, The National Renewable Energy Plan, and the Philippine Energy Plan.

 

Offerors must upload in one (1) file the documents mentioned above.

Templates for a) P11 Personal History Form and b)  Offeror's Letter to UNDP Confirming Interest and Availability and Financial Proposal (Annex 2) are available through the link below. UNDP General Terms and Conditions for Individual Contractors  are also available:

http://gofile.me/6xdJm/bE9TCw8fU

Incomplete submission of required documents may result in disqualification.

Please see the deadline of submissions above.

Because of the volume of applications UNDP receives, only shortlisted offerors will be notified.

 

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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