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Senior External Relations Assistant

Berlin (Germany)

  • Organization: UNHCR - United Nations High Commissioner for Refugees
  • Location: Berlin (Germany)
  • Grade: GS-5, General Service - No need for Higher Education - Locally recruited position - Administrative support
  • Occupational Groups:
    • External Relations, Partnerships and Resource mobilization
    • Administrative support
  • Closing Date: 2021-10-27

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This position is open to internal and external applicants. Organizational Setting and Work Relationships:

The Senior External Relations Assistant works under the direct supervision of the Senior External Relations Officer. The incumbent assists in the management of external relations activities of the Office. He/she plays a key role in organising the visits of foreign delegations, donors, press and media, providing regular briefings and drafting reports/materials for external partners. He/she may also receive advice and operational support from the External Relations/Public Information Units at the Country Office /HQ.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.

Duties:
- Draft briefing notes, press releases, bulletins, reports, newsletters and prepare any other public information material, as required
- Facilitate and accompany visits of foreign delegations, partner NGOs, donors and the media to refugee camps
- Draft and translate routine correspondence and texts.
- Assist with developing and implementing UNHCR's social media strategy ¿ conceptualize and pitch stories for UNHCR's global website.
- Ensure that public information materials including fact sheets, information brochures, briefing materials are available.
- Organize visibility events (e.g. World Refugee Day) and liaise with partners, refugees and local communities on implementation.
- May be required to assist in compilation of weekly, monthly, annual/quarterly thematic reports, situations reports etc.
- Review media daily and ensure the office is kept informed of local developments.
- Provide information on UNHCR's activities to external partners.
- Respond to non-complex media queries and incoming correspondence.
- Perform other related duties as required.

Minimum Qualifications:
For G5 - 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher

Certificates and/or Licenses:
International Relations, Journalism, Political Science, Communication, Media

Desirable:
Previous experience in UN/UNHCR.
Completion of UNHCR learning programmes or specific training relevant to functions of position.
Knowledge of another relevant UN language.
HQ and Field experience with UNHCR or with other humanitarian organizations

Functional Skills:
IT-Computer Literacy
MS-Drafting, Documentation, Data Presentation
MS-Translation
ER-Communications/media/digital/social media communicat. monitoring/analysis/presentation
MS-Interpretation

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates. Core Competencies:
Accountability
Communication
Organizational Awareness
Teamwork & Collaboration
Commitment to Continuous Learning
Client & Result Orientation


Cross-Functional Competencies:
Technological Awareness
Political Awareness The position requires excellent proficiency in German, both orally and in writing, at the level of a native speaker as a prerequisite for this position

While German language proficiency is essential for external communication, the Senior External relations Assistant is also required to take on internal reporting tasks in English, including analysis of relevant political developments. Interested internal candidates should apply through MSRP - Self-Service - Recruiting Activities - Careers (please search by JO number 30536 or by Location). Please update your personal profiles with all required information in order to be able to apply.

Interested external applicants must apply through the external UNHCR website:
https://www.unhcr.org/careers.html - Careers - Career opportunities - Other Opportunities - Vacancies and search by Job Opening number 30536. When experiencing technical difficulties, please try clearing your browser cache and cookies & try again. If issue persists, try on different browser & computer.

Not signed, incomplete and late applications will not be accepted.

Only shortlisted candidates will be contacted. Shortlisted candidates will be required to pass a written test and attend an interview in person or virtually, depending on current COVID-19 regulations. The closing date for applications is 27th of October 23:59 CEST. The desired start date of the position is 1st of January 2022.
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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