Project Management Support - Associate
Background Information - Job-specific
Support for Rule of Law Reforms in Ukraine (PRAVO POLICE) Programme
The European Union funded ‘Support for Rule of Law Reforms in the Areas of Police, Public Prosecution and Good Governance Programme’ (known as PRAVO POLICE) has the overall objective of supporting Rule of Law in Ukraine through strengthening the systems in place to support policing, prosecution and civilian governance in Ukraine and to align its functioning with the best European and international practices.
PRAVO POLICE supports the creation of an efficient law-enforcement system respectful of human rights in support of the people of Ukraine, through the provision of necessary support to the National Police and other Ukrainian authorities in charge of civilian law-enforcement. On substance matters, the project relies on the EU Advisory Mission (EUAM) to Ukraine which is a Rule of Law and Police Mission, based in Kyiv and with presences in Kharkiv and Lviv.
The PRAVO POLICE Programme further provides support to law enforcement agencies (LEAs) capacity to upgrade their Information and Communication Technologies (ICT) supported processes and infrastructure, as well as ICT management capacity through the provision of ICT assessments, procurement of ICT equipment, and a range of other ICT solutions. This in turn will contribute to enhanced efficiency and effectiveness of LEAs’ services, while improving their accountability, transparency, and respect of human rights.
Under the supervision and guidance of the Deputy Programme Manager (Coordination), the Project Associate works closely with Project Managers to implement and deliver activities in line with approved action plans. She/he provides support to the effective and efficient implementation of the Programme through a range of actions contributing to planning, management, and monitoring of project activities. The Project Associate provides services to donors, partners, suppliers and beneficiaries, and is expected to contribute strongly to the projects’ performance and delivery goals.
In performing her/his work, the Project Associate promotes a client, quality and results-oriented approach, and works closely with the Support Services and projects’ personnel to exchange information and ensure consistent service delivery.
The Project Associate will undertake the following activities/responsibilities:
1. Stakeholder Management:
- Establish positive and fruitful working relationships with all members of the Programme Team, Beneficiaries and Clients, as appropriate, providing support and guidance on specific and general administrative and project undertakings at the appropriate level.
2. Delivery and Performance:
Support the Programme in administrative proceedings, contract management, monitoring, evaluation and reporting of activities, preparation and follow up of procurement plans and budget/expenditures related inputs.
Organise and provide logistical support for events, meetings, training, workshops, and study trips.
Carry out administrative duties by collecting data, sorting, filing and sending out project files, record keeping and archiving of project related activities, distribution and circulation of working documents to stakeholders in electronic and hardcopy versions.
Provide technical assistance to Programme beneficiaries in order to ensure fulfilment of products’ quality criteria, enhance outcomes, and address sustainability.
In close collaboration with Project Managers, coordinate work of retainers and service providers needed for implementation of the activities
Provide support to the Programme communication and visibility activities
Follow the Project Management Manual Instructions and ensure awareness of and relevant respect of t organisational policy compliance i (Organisational Directives and Administrative Instructions).
Contribute to development of Programme reports and plans as envisaged by the Programme’s Description of Action, while in particular considering progress against the indicators in the Result’s framework matrix.
Contribute to the identification and assessment of risks and issues. Implement mitigation measures in accordance with the Risk Management Strategy. Contribute to the identification and sharing of the Programme’s lessons learned and best practices.
Contribute to efficient and effective use of Programme and UNOPS tools for monitoring of project performance, outputs and benefits.
Perform other duties as may be reasonably required and in line with the incumbent’s scope of services above.
Secondary education is required.
Bachelor’s degree preferably in economics, social sciences, or development studies is an asset.
Six years of experience in the project implementation field is required. Bachelor’s degree may substitute for some years of experience.
Experience in implementation of projects in the rule of law sector is an asset.
Experience with the EU or the UN, or another international organisation is an asset.
Fluency in Ukrainian and English is required.
- Projects IN Controlled Environments (PRINCE2) Foundation Certification – preferred.
|Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above)|
|Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion. |
|Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.|
|Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).|
|Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.|
|Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.|
|Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.|
|Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.|
Contract type, level and duration
THIS IS AN INTERNAL VACANCY FOR WHICH ONLY INTERNAL CANDIDATES ARE ELIGIBLE FOR CONSIDERATION.
This is a local position, it is therefore open to nationals of Ukraine and to individuals who have a valid residence/work permit. Contract type: Ongoing ICA
Contract level: Local ICA 6
Contract duration: Open-ended subject to organizational requirements, availability of funds and/or to satisfactory performance
For more details about the ICA contractual modality, please follow this link:
- Please note that the closing date is midnight Copenhagen time
- Applications received after the closing date will not be considered.
- Only those candidates that are short-listed for interviews will be notified.
- Qualified female candidates are strongly encouraged to apply.
- UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
- Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
- For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
- For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
- The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.
Background Information - UNOPS
UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.
UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.
Working with us
UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.
With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.
Work life harmonization
UNOPS values its people and recognizes the importance of balancing professional and personal demands.