Administrative Support Associate

Details

Mission and objectives

Update

Context

The UNESCO Office in Cairo is one of the oldest field offices of the organizations and celebrated its 70th anniversary a few years ago. The Office assumes the role of Regional Bureau for Science in the Arab Region and is the cluster office for Egypt and Sudan in the area of Education, Culture and Communication. The Office strives to sharpen focus of its strategy in relation to the needs of the beneficiaries, national policy orientation, capabilities and administrative processes of the organization. This UNV assignment is part of the Office’s plan to expand its portfolio of projects in building peaceful societies in the Arab region.

Task description

Under the overall supervision of the Director and direct supervision of the Administrative Officer, the UN Volunteer will undertake the following tasks: Support procurement and purchasing of goods and services for projects and programmes in line with organizational rules, regulations, policies and procedures and establishment of long-term agreements; review list of providers and expand their reach; develop terms of reference, specification and evaluation criteria and participate in evaluation of request for proposals/quotations. Develop an on-going plan for human resources development for the Office staff in line with strategy of the Office with particular emphasis on enhancing the procurement, evaluation, fund raising capability of the staff and the BOS HR strategy. Aid and promote records management and state-of-art technology in promoting learning. Strengthen and coordinate UNESCO’s collaboration with partners by providing logistical support for meetings with the aim of fulfilling the needs of participants and administrative platform for establishment of fundraising opportunities. This includes developing website to seek donations and developing marketing activities that will generate extra budgetary resources while bolstering the achievement of overall programme objectives.