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National Programme Monitoring ( Herat ) - Readvertised

Herat (Afghanistan)

  • Organization: UNDP - United Nations Development Programme
  • Location: Herat (Afghanistan)
  • Grade: NO-A, National Professional Officer - Locally recruited position - Junior level
  • Occupational Groups:
    • Operations and Administrations
    • Monitoring and Evaluation
    • Project and Programme Management
  • Closing Date: 2021-10-28

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Background

OCHA's mission is to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors in order to:
 
• alleviate human suffering in disasters and emergencies
• advocate for the rights of people in need
• promote preparedness and prevention
• facilitate sustainable solutions.
 
In December 1991, the General Assembly adopted Resolution 46/182 designed to strengthen the United Nation's response to both complex emergencies and natural disasters. In addition, it aimed at improving the overall effectiveness of the UN's humanitarian operations in the field. 
 
Afghanistan remains one of the most dangerous, and most violent, crisis ridden countries in the world with a continued deepening and geographic spread of the conflict. Violations of International Humanitarian Law (IHL) and Human Rights Law (HRL) occur regularly - including, targeted killings, forced recruitment and attacks on health and education facilities.
 
At the same time, Afghanistan is prone to earthquakes, flooding, drought, landslides, and avalanches. Over three decades of conflict, coupled with climate change, environmental degradation, and insufficient investment in disaster risk reduction strategies, have contributed to increasing vulnerability of the Afghan people to cope with the sudden shock of natural disasters and increased risks posed to livelihoods. On average, each year around 230,000 people are affected by natural disasters. Destruction of shelters, crops, food stocks and damage to household and community assets such as water and sanitation infrastructure, result in the need for emergency support to protect people from the elements.
 
Given the context in which it is operating, the National HAO to help strengthen OCHA’s humanitarian coordination, disaster preparedness, and response in the field offices. Activities include establishing a regional humanitarian and disaster risk management partnership with the humanitarian community and with the Afghanistan Natural Disaster Management Authority (ANDMA), ensuring appropriate capacity to plan for and respond to humanitarian issues and to ensure proper contingency planning and coordination.
 
 
PURPOSE OF THE JOB:
 
The Monitoring Officer will provide support to the HFU in terms of conducting field monitoring visits, reporting on project progress and findings, collecting data and analyzing the collected information. Main duties will include developing monitoring plans, coordinating monitoring missions with OCHA field offices, relevant clusters and respective implementing partners, traveling to project sites, preparing monitoring reports, analysis and processing of collected information, sharing reports with clusters and IPs, uploading to the Grant Management System (GMS) and other functions as required.
 

Duties and Responsibilities

Under the direct supervision of the Head of Humanitarian Financing Unit (HFU), the incumbent will be responsible for the following duties:


  • Providing expertise in monitoring planning and methodology.
  • Contribute to the development of the Afghanistan Humanitarian Fund (AHF) yearly monitoring and field travel plan.
  • Work closely under the supervision of Humanitarian Financing Unit monitoring focal point to plan, implement and report on monitoring findings and observations.
  • Develop monitoring visit schedules and share these with Clusters, Humanitarian Financing Unit (HFU) and OCHA field staff on monthly basis
  • Review documents: Proposal, Project Work Plan, Project Narrative Reports and other project related documents e.g. Due Diligence/Internal Capacity Assessment (DD/ICA).
  • Develop and implement monitoring tools and collect information regarding Afghanistan Humanitarian Fund (AHF) supported project activities in the provinces.
  • Conduct regular field monitoring visits to assigned projects and ensure that the M&E system of the Afghanistan Humanitarian Fund partners are in place and working properly.
  • Analyze quantitative and/or qualitative data and summarizing findings, report accordingly.
  • Facilitate necessary coordination and communication between Afghanistan Humanitarian Fund (AHF) partners and the Humanitarian Financing Unit.
  • Organize and conduct project oversight meetings, discuss the implementation gaps and risks of the project with respective Clusters, Humanitarian Financing Unit staff and implementing partners
  • Develop field visit monitoring reports and submit to Humanitarian Financing Unit monitoring focal point for review followed by sharing with respective implementing partners.
  • Analyze monitoring reports for impact evaluation and identify causes of potential bottlenecks in project implementation, make recommendations as necessary.
  • Facilitate monitoring visits of the Clusters, Humanitarian Financing Unit and OCHA staff, providing project documents and information incl on any issues identified.
  • Organize and coordinate findings, lessons learnt, organize debriefing meetings with implementing partners and clusters.
  • Assists Humanitarian Financing Unit staff in providing data on project performance against planned targets.
  • Collect information, develop case and success stories on project achievements.
  • Finalize and submit monitoring reports in a timely manner
  • Attend Humanitarian Regional Team (HRT) and Operation Coordination Team (OCT) meetings conducted by OCHA regional offices and cluster meetings whenever recommended at provincial and regional level.
  • Any other task assigned by the supervisor and Head of Humanitarian Financing Unit

Other tasks that may be required

  • Facilitate necessary coordination and communication between the Third-Party Monitoring (TPM) company and the Humanitarian Financing Unit
  • Develop monitoring visit schedules and share with Third-Party Monitoring (TPM) after Afghanistan Humanitarian Fund (AHF) allocations.
  • Assists Humanitarian Financing Unit (HFU) programme officers providing data on project performance against planned targets.
  • Support Afghanistan Humanitarian Fund (AHF) partner eligibility processes incl Due Diligence/Internal Capacity Assessment (DD/ICA).
  • Any other task assigned by the supervisor and Head of Humanitarian Financing Unit

 

Competencies

Core
Innovation
Ability to make new and useful ideas work
Leadership
Ability to persuade others to follow
People Management
Ability to improve performance and satisfaction
Communication
Ability to listen, adapt, persuade and transform
Delivery
Ability to get things done while exercising good judgement
 
Technical/Functional
 
Problem Analysis and Decision-Making 
Conceptualizes and analyses problems to identify key issues, underlying problems, and how they relate
Job Knowledge and Technical Expertise
Demonstrates comprehensive knowledge of IT, humanitarian, resilience and recovery issues and applies it to work assignments; knowledge of relevant organizational policies and procedures to support the project objectives and the mandate of the organization
Client Orientation
Anticipates constraints in the delivery of services and identifies solutions or alternatives; proactively identifies, develops and discusses solutions for internal and external clients, and persuades managements to undertake new projects or activities; advises and develops strategic and operational solutions with clients that add value to UN OCHA programmes and activities.
Knowledge Management
Actively produces and disseminates new knowledge; creates/contributes to mechanisms to collect and share knowledge
Capacity Building
Actively seeks learning opportunities; demonstrates commitment to ongoing professional development
Planning and Organizing
Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary
Accountability
Takes ownership of all responsibilities and honors commitments; Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; Operates in compliance with organizational regulations and rules; Supports subordinates, provides oversight and takes responsibility for delegated assignments; Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
 

Required Skills and Experience

Education:
  • Bachelor’s degree in Political or Social Science, Law, International Studies, Public Administration, or other relevant field of study is required.
  • Master’s Degree in Political or Social Science, Law, International Studies, Public Administration, or other relevant science is desired
Experience:
  • Relevant years with Master’s degree and minimum of two years relevant experience with Bachelor’s degree is required.
  • Minimum 2 years of Monitoring & Evaluation experience in humanitarian projects with reputed national or international organizations.
  • Experience in project monitoring, collecting data and analyzing the collected information, preparing monitoring reports and information on GMS,
  • Previous working experience with United Nations is highly desirable 
Language Requirements:
  • Fluency in oral and written English, Pashto or Dari is required
Other:
  • Female candidates are encouraged to apply
  • The post is limited for Afghan nationals only
 

Disclaimer

Important applicant information

All posts in the GS categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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