Human Resources Assistant
IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
Staff in the General Service category are recruited locally from the Primary Location area, which is where the office is located
• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
• Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
• FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality
• FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.
The Regional Office for Asia and the Pacific (RAP) is responsible for leading FAO's response to regional priorities for food security, agriculture and rural development through the identification, planning and implementation of FAO's priority activities in the region. It ensures a multidisciplinary approach to programmes, identifies priority areas of action for the Organization in the Region and, in collaboration with departments and divisions at Headquarters, develops, promotes and oversees FAO's strategic response to regional priorities. RAP also advises on the incorporation of regional priorities into the Organization's Programme of Work and Budget and implements approved programmes and projects in the region, monitors the level of programme implementation and draws attention to problems and deficiencies. RAP develops and maintains relations with region-wide institutions, including the Regional Economic Integration Organizations (REIOs). The Regional Office supports regional policy dialogue on food security, agriculture and rural development issues, facilitates the emergence of regional partnerships, and supports capacity development and resource mobilization for food security, agriculture and rural development in the region.
The Human Resources Assistant coordinates and performs the full range of human resources support functions. He /she ensures quality, transparency and consistency of data and processes within his/her area of responsibility and contributes to the smooth functioning of human resources operations.
The Human Resources Assistant reports to Human Resources Officer. The incumbent operates independently and takes decisions on work priorities, exercise initiative for dealing with cases without precedents and finds solution to problems after discussion with supervisor. Supervision received is focused on the quality of work outputs, in particular the meeting of timelines and the quality of advice given to clients. The incumbent provides guidance and advise to other human resources support staff.
The Human Resources Assistant works closely with colleagues in the HR team and with managers and staff in client departments/ offices, providing and coordinating experienced human resources support.
• Analyze, answer and follow-up on a variety of complex human resources requests and enquiries from staff and non-staff; provide guidance on relevant human resources guidelines and procedures;
• Coordinate support services related to the employment and servicing of staff and non staff; initiate a range of personnel actions such as appointments, extensions, transfers, etc.;
• Conduct preliminary review of staffing action requests for post classification in accordance with established job classification standards;
• Support the briefing and de-briefing of staff, provide information as to staff entitlements and specificities of contracts;
• Coordinate the recruitment process of all categories of staff and non-staff, including the preparation of job profiles and vacancy announcements; communicate with applicants and prepares offers/terms of employment;
• Collect and research background information; update organization charts and staffing tables; draft correspondence, reports and statistics related to all human resources functions as appropriate;
• Review, maintain and update confidential personnel information, records and files; ensure completeness and accuracy of records and that follow-up system on actions are taken;
• Investigate and resolve payment inquiries in collaboration with finance staff; prepare payment instructions;
• Train and provide guidance to other human resources support staff in the work unit;
• Perform other duties as required.
Impact Of Work
The incumbent's work directly impacts on the smooth operations and the quality of overall output of the work unit. He/ she plays a lead role in the provision of human resources support services for successful achievement of the organizational unit’s mandate.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Education: Secondary School Education
Experience: Four years of relevant experience in administrative and human resources support work
Languages: Working knowledge (Level C) of English
IT Skills: Knowledge of the MS Office applications, Internet and office technology equipment
• Results Focus
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement
• Very good knowledge of the essential elements of human resources activities and transactions, including corporate policies, rules and procedures
• Very good knowledge of relevant corporate computerized administrative systems
• Good knowledge of the communication and documentation standards
Desirable Qualifications And Skills
- Working knowledge of another FAO language
- Very good knowledge of FAO structure
- Experience in HR planning and recruitment
Evaluation of qualified applicants may include an assessment exercise and a technical / competency-based interview.
FAO staff are expected to adhere to FAO Values of Commitment to FAO,
Respect for All and Integrity and Transparency