Human Resources Assistant
Mission and objectives
UNDP Gambia Country Office (CO) seeks the services a National UN Volunteers to support the Human Resource Associate in the the effective implementation of UNDP HR Policies. The main role is to support recruitment process, management of human resources records, support the operations division to ensure consistent, effective and efficient service delivery. Additionally, will support the constant evaluation and readjustment of the operational needs to take into account changes in the operating environment as and when needed. The incumbent collaborates to share cooperate policies and reforms by aligning processes and policies and methods used in the office to maximize the Country Office's performance in operations while demonstrating a refreshing capacity for innovation and creativity.
Under the direct supervision of the UNDP HR Associate, the UN Volunteer will be responsible for: • Participating in recruitment efforts • Posting job ads and organizing resumes and job applications • Scheduling job interviews and assisting in the interview process • Collecting employment and tax information • Ensuring background and reference checks are completed • Preparing new employee files • Overseeing the completion of compensation and benefit documentation • Orienting new employees to the organization • Conducting benefit enrollment process • Maintaining current HR files and databases • Updating and maintaining employee benefits, employment status, and similar records • Administering new employment assessments • Serving as a focal point person for all new employee questions • Facilitate staff separation process • Prepare written response to queries concerning HR-related matters. • Assisting in the overall responsibility for leave management, record management • Provide administrative coordination in the extension of contracts • Any other related tasks may be required or assigned by the supervisor. Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers programme mandate within their assignment and promote voluntary action through engagement with communities in their work. As such, UN Volunteers should dedicate a part of their working time to some of the following suggested activities: • Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take an active part in UNV activities (for instance, in events that mark International Volunteer Day); • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country; • Provide annual and end of assignment self-reports on UN Volunteer actions, results and opportunities. • Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.; • Assist with the UNV Buddy Programme for newly-arrived UN Volunteers; • Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.