SENIOR PROCUREMENT OFFICER (National Position)
The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today work in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.
The primary objective of the position is to support the Supply Chain function in developing world-class procurement practices to improve program support.
It requires the occupant to have a deep understanding of humanitarian supply chains including but not limited to need assessment, sourcing, buying and expediting procurements
The success of this role requires close collaboration with field staff, country leadership, program teams, and GSC Quality Assurance.
A. Procurement Planning (20%)
-Perform Market Analyses by collecting, organizing and analyzing market data and financial reports and monitoring Supply Market to ensuring price quotations and Supplier offers are authentic and reasonable
-Support with concerned program staffs, focusing on Bangkok Office to ensure Procurement Plans are updated and uploaded in Supply Chain Box regularly.
-Support field staff to prepare for reception before sending program supplies to the field sites when necessary
B. Procurement (40%)
-Work with requesters to develop comprehensive purchase specification
-Maintain accurate procurement data and records and ensuring on time delivery and procurement reporting
-Review and process approved Purchase Request in accordance with the IRC and the donors’ guidelines
-Ensure the completion of delivery and all the required documents for payment including accruals
-Lead the bidding process, including Request for quotation process, Request for proposal process, Tender evaluation and facilitating procurement committee functioning
-Conduct national tender process to support the strategic procurement
-Conduct negotiations with suppliers that is transparent and documented
-Ensure all IRC procurement Standard Operating Procedures comply to IRC and donors procurement policies
C. Supplier & Contract Management (20%)
-Prepare, review and utilize Procurement contracts, including Master Agreements (MPA, MSA) to ensure appropriate Procurement Terms and Conditions are met.
-Monitor contract implementation to ensure suppliers adherence to contract terms and conditions
-Conduct Supplier performance reviews and feedback process and maintain up to date and accurate supplier performance scorecards
-Ensure the agreement renewal timely
-Maintain suppliers file and documentation
-Conduct procurement due diligence, including ATC check, supplier site visits, supplier background checks and implement any other fraud prevention methods
-Provide complete documents and ensure the QA and Legal Reviewing process in accordance with the Procurement Threshold
-Provide constructive support to other functions to ensure effective, compliance with policies & procedures.
-Identifying and reporting procurement red flags
-Support the arrangement of RFP Training to ensure the certified procurement committee and maintain training record
-Submit monthly list of commitments to Procurement Manager/Supply Chain Coordinator and Finance
-Submit periodic BVA procurement tracking report for specific Grants you’re assigned to.
Position Reports to: Senior Supply Chain Manager