SENIOR PROCUREMENT OFFICER (National Position)
Bangkok
- Organization: IRC - International Rescue Committee
- Location: Bangkok
- Grade: Mid level - Mid level
-
Occupational Groups:
- Procurement
- Closing Date: Closed
Background/IRC Summary:
The International Rescue Committee (IRC) responds to the world’s
worst humanitarian crises and helps people to survive and rebuild their lives.
Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving
care and life-changing assistance to refugees forced to flee from war or
disaster. At work today work in over 40 countries and 22 U.S. cities, we
restore safety, dignity and hope to millions who are uprooted and struggling to
endure. The IRC leads the way from harm to home.
Job
overview
The primary objective of the position is to support the Supply
Chain function in developing world-class procurement practices to improve
program support.
It requires the occupant to have a deep understanding of
humanitarian supply chains including but not limited to need assessment,
sourcing, buying and expediting procurements
The success of this role requires close collaboration with field
staff, country leadership, program teams, and GSC Quality Assurance.
Major
Responsibilities:
A.
Procurement Planning (20%)
-Perform Market Analyses by
collecting, organizing and analyzing market data and financial reports and
monitoring Supply Market to ensuring price quotations and Supplier offers
are authentic and reasonable
-Support with concerned program staffs, focusing on Bangkok Office to ensure
Procurement Plans are updated and uploaded in Supply Chain Box regularly.
-Support field staff to prepare for
reception before sending program supplies to the field sites when
necessary
B.
Procurement (40%)
-Work with requesters to develop
comprehensive purchase specification
-Maintain accurate procurement data
and records and ensuring on time delivery and procurement reporting
-Review and process approved Purchase Request in accordance with the IRC and the donors’ guidelines
-Ensure the completion of delivery and
all the required documents for payment including accruals
-Lead the bidding process, including
Request for quotation process, Request for proposal process, Tender
evaluation and facilitating procurement committee functioning
-Conduct national tender process to
support the strategic procurement
-Conduct negotiations with suppliers
that is transparent and documented
-Ensure all IRC procurement Standard
Operating Procedures comply to IRC and donors procurement policies
C. Supplier &
Contract Management (20%)
-Prepare, review and utilize
Procurement contracts, including Master Agreements (MPA, MSA) to ensure appropriate
Procurement Terms and Conditions are met.
-Monitor contract implementation to
ensure suppliers adherence to contract terms and conditions
-Conduct Supplier performance
reviews and feedback process and maintain up to date and accurate supplier
performance scorecards
-Ensure the agreement renewal timely
-Maintain suppliers file and
documentation
D. Compliance
-Conduct procurement due diligence,
including ATC check, supplier site visits, supplier background checks and
implement any other fraud prevention methods
-Provide complete documents and
ensure the QA and Legal Reviewing process in accordance with the
Procurement Threshold
-Provide constructive support to other
functions to ensure effective, compliance with policies & procedures.
-Identifying and reporting
procurement red flags
-Support the arrangement of RFP
Training to ensure the certified procurement committee and maintain
training record
E. Reporting
-Submit monthly list of commitments to Procurement Manager/Supply Chain Coordinator and Finance
-Submit periodic BVA procurement tracking report for
specific Grants you’re assigned to.
Key
Working Relationships:
Position Reports to: Senior Supply Chain Manager
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