Administrative Project Support

• Function title: Administrative Project Support
• Reference: NOC-MUAC-2021-FGII/362
• Location: Maastricht - Information about living in Maastricht
• Nature of the competition: Internal and external competition
• Applicable regulations: Conditions of Employment of Contract Staff at EUROCONTROL
• Grades: AC 4/5 - Check salary simulations for the basic grade
• Generic post: Clerical Assistant (FG-II) (4/5 )
• Number of posts: 1
• Duration: 3 Year (s)
• Security clearance: Security vetting may be required in accordance with the relevant EUROCONTROL security provisions
• Directorate/Service: MAAS/ATM/CHG - Change Management
• Competition publication date: 04/11/2021
• Competition closing date: 02/12/2021 (23:59 Brussels time)
• Reserve list: Applicable - See details in the "Useful information" section

Your team

Within the Directorate Maastricht Upper Area Control Centre , "Change Management" manages programmes, projects and studies, and ensures that all changes are efficiently and promptly handled, using adequate methods and procedures. Its goal is to minimise the impact of changes on the other processes. 

Your role

Your role will be to:

• Sort and store all project documentation for a specific MUAC project (SAS3 in a dedicated electronic system (SharePoint).
• Register, store, distribute and do the follow-up of incoming and outgoing correspondence.
• Draft and prepare formal correspondence and documents.
• Support the production of statistics/reports for management briefings/reports, including effort recorded, effort spent vs. planned, funds committed/paid.
• Ensure timely and accurate recording of time and effort spent on the project.
• Organise and prepare meetings, and prepare relevant files for meetings.
• Monitor budget expenditure, process invoices and prepare purchase orders.
• Assist in progress monitoring and follow up on outstanding actions, replies, etc.
• Carry out any other task in line with the main purpose of the job.

Required qualifications, experience & competencies

• Post-secondary education attested by a diploma or secondary education attested by a diploma giving access to post-secondary education and relevant professional experience of at least 2 years.
• In addition, a minimum of 1 year relevant professional experience.
• Experience in drafting documents (correspondence, minutes, etc.) in English.
• Experience in document management.
• Experience in the use of standard Office applications; Word, Excel, PowerPoint.
• Experience in Visio and/or SharePoint would be considered an advantage.
• Communication: Fosters two-way communication
• Planning and organising: Displays an organised and methodical approach
• Quality focus: Delivers consistent quality in work
• Customer Focus: Responds effectively to customer enquiries
• Result focus: Seeks to improve personal performance 
• Ability to work in a multinational and multicultural environment.
• Professional conduct in line with the corporate behaviours of the Agency, i.e. result-driven, readiness to change, customer focus, integrity and team-player approach.
• The working languages of the Agency are English and French. For this particular job, candidates must be proficient users of English at level C1/C2.
  The levels relate to the Common European Framework of References for languages (CEFR).

Useful information

• Applications will be accepted from nationals of EUROCONTROL Member States only.
• The selected candidate will be offered a contract of 3 Year (s) pursuant to the provisions of the Conditions of Employment of Contract Staff at EUROCONTROL. The contract may be renewed. Before being established in the post, he/she will be requested to provide certified copies of his/her degrees and successfully serve a probationary period of 9 months.
• The successful candidate shall be appointed in principle at the basic grade of the advertised grades.
• In case of reserve list: Suitable candidates, however not selected to fill the post, will be placed on a reserve list for similar functions. The period of validity of reserve list is 1 year from the closing date of applications.
• Information on salary and benefits can be found on the web page: http://jobs.eurocontrol.int/what-we-offer
• EUROCONTROL is committed to non-discrimination and equal opportunities. We welcome applications from all qualified candidates, irrespective of gender, age, disability, race, colour, ethnic or social origin, religion or belief, marital or parental status and sexual orientation.
  In the event of equal merit, preference may be given to the applicant from the under-represented diversity characteristics.
• Candidates should go to our Jobs website and read the tips on how to apply. Item 1 includes information on the EUROCONTROL competency models (technical & behavioural) – Candidates should refer to the behavioural competency model to know the behaviours expected for the different levels.