Development of a strategic plan and workplans for the Borno Security Trust Fund

Background

Over the last decade, insurgency in the North East (NE) of Nigeria has displaced a significant segment of the population and caused extensive loss of life. Segments of community has lost means of supporting themselves. Military and other formal security institutions have been involved in counter insurgency action seeking to liberate affected areas and prevent attacks to many other areas in the NE. At the community level, local security arrangements have emerged or been reimagined, including localized community security measures that brings along communities, formal and informal security institutions, including volunteer security outfits (VSOs).

In 2019, the State Government of Borno adopted the Borno State Security Trust Fund (BSTF) and other Matters Connected there with the Law, 2019 “Borno Security Trust Fund Law, 2019” (BSTF Law). The Law seeks to achieve the objective on: Providing resources for the acquisition and deployment of security equipment and such human, material and financial resources as shall be found necessary for the effective functioning of all Federal, State, local Government and other security agencies operating in the state and part of the fund shall be reserved for training and retraining of security personnel. The operationalization of the BSTF Law is spearheaded by a body, established by the Law itself, which will ensure its effective implementation in consultation with other parts of Government, Federal and State level.

The BSTF brings together representatives from the legislative arms of Federal and State Government, all formal security sector actors operating in the state, state government actors, representatives of Volunteer Security Outfits (informal security actors), religious and traditional institution representatives. In 2020, following the establishment of the BSTF, together with the United Nations Development Programme a series of capacity development interventions with the BSTF board were completed. This under the concept on Expanding opportunities for Borno youth Volunteer Security Outfits and their contribution to peace and security”, aligned with some of the functions of the BSTF as outlined in its constitutive legislation that seeks inter alia to conduct function of procurement and maintenance of security equipment, training and retraining of security personnel, deployment of programming likely to eliminate violent crimes and discourage small arms proliferation.

To this end and following subsequent consultations between the BSTF and UNDP, the two organizations require the services of a consultant to support the development of a strategic plan of the BSTF and operational work plans in support to strategic implementation of the trust fund mandate, interlinkage with federal level policies, including on realization of key priority recommendations from the joint capacity development forum of 2020.

Duties and Responsibilities

1. Given this context UNDP seeks the services on a strategic policy development expert that would be able to deliver a high-quality strategy and operational plan that will support the implementation of the BSTF Law, 2019. The expert will complete a series of consultation within the BSTF and externally with relevant state and federal government institutions, complete desk review of appropriate federal and state level policies, laws, plans and budgets, share drafts with the BSTF and offer capacity development as appropriate with respect to process, approach and implementation requirements, receive feedback, and deliver a final approved version of the 2021-2023 strategic plan and operational plan of the BSTF. This will be the final deliverable of the assignment.

 

To accomplish this, the expert will:

a)   Mount and engage in consultations with the BSTF board membership, federal and state government and other relevant institutions on strategy design:

• Provide a roadmap, for the assignment, including a timeline for activities implementation, consultations, writing, feedback, integrated capacity development, and delivery of the strategy and operational plan;
• With support from the BSTF, receive a comprehensive set of documentation to be reviewed in completion of the task;
• Identify additional resource materials necessary for effective assignment completion;
• With support from the BSTF, create a comprehensive consultation list for all relevant stakeholders to be met;
• Attend external meetings as may be advised by the BSTF, which would be necessary to accomplish this task;

 

b) Develop a BSTF Strategy and operational plans (2021 – 2023) aligned with the BSTF Law:

• Present agreed upon roadmap for the assignment;
• Consolidate findings from consultations and desk reviews into a strategy and integrated operational plan connected to realizing the objective of the BSTF and functions of the BSTF Board as outlined in the BSTF Law, 2019;
• Outline a short progress report (internal) from implementation of the BSTF law from 2020 when it was passed;
• With inputs from the BSTF, define a vision and mission linked to the strategy implementation;
• Receive feedback from the BSTF on iterations of the drafts and build feedback into the approved version;
• Include milestones as appropriate linked to realization of specific results in the strategy and operational plan, estimated financial and other resource requirements and implementation timelines;
• Identify human resources, research areas, policies, regulations, rules, administrative ordinances, standard operating procedures and other measures linked to the objectives of the BSTF Law that would support an effective operationalization of the BSTF Law and for successful realization of the strategy;

 

c) Integrated capacity development of the BSTF using lessons emerging from design process;

• Provide targeted training and continuous capacity development linked to the design of the strategy and operational plan;
• Ensure information pertaining to all participants of all consultations is adequately collected and provided to the BSTF;
• Support to a public release (official event) of the completed strategy through a public event;
• Comprehensive written report providing an account of the entire design, engagement, capacity development and approval process. To include all references consulted, pictures from engagement sessions and additional relevant analysis, provided to the BSTF and UNDP;

 

1. EXPECTED OUTPUTS AND DELIVERABLES

Three main deliverables are expected out of this strategy design process, which will also constitute payment milestones:

Deliverable/Output	Target Due Dates	Review and Approval Required
Approved inception report detailing timeline for activities implementation, consultations, writing, feedback, integrated capacity development, and delivery of the strategy and operational plan;	Within one week of signing contract	Chair of committee established by BSTF and UNDP
Approved first draft of the strategy and operational plan including draft vision and mission, human resources, research areas, policies, regulations, rules, administrative ordinances, standard operating procedures and other measures, and consolidated feedback from BSTF board on draft;	Approximately midpoint into the assignment	Chair of committee established by BSTF and UNDP
Final, BSTF approved strategic plan and operational plan including vision and mission, human resources, research areas, policies, regulations, rules, administrative ordinances, standard operating procedures and other measures; Final, BSTF approved report of the assignment;	Upon approved of strategy and final report;	Chair of committee established by BSTF and UNDP

Competencies

Core Competencies:

            a.Experience in motivation speaking and delivery of transformative training programmes;

1. Excellent facilitation and communication skills
2. Ability to communicate in Kanuri and/or Hausa will be an added advantage;

 

Professionalism:

1. Knowledge of development and planning contexts; Excellent coordination, organization and planning skills, with the ability to work under pressure; Focus on impact and results; Conscientious;
2. Efficient in meeting commitments, observing deadlines and achieving results; Shows persistence when faced with difficult problems or challenges; Demonstrates thoroughness and looks for ways to improve
3. Promote quality and applies feedback to improve performance; Monitors own work to ensure quality
4. Manages competing demands and changes approach or methods to suit the situation.

 

Planning & Organizing Capacity:

1. Organizes and accurately completes multiple tasks by establishing priorities while taking into consideration special assignments, frequent interruptions, deadlines, available resources and multiple reporting relationships.
2. Plans, coordinates and organizes workload while remaining aware of changing priorities and competing deadlines.
3. Demonstrates ability to quickly shift from one task to another to meet multiple support needs.

Teamwork:

1. Works collaboratively with partners to achieve organizational goals;
2. Solicits input by genuinely valuing others’ ideas and expertise;
3. Facilitates the development of individual and multi-cultural/team competencies;
4. Ability to provide substantive training and mentoring, and manage teams;

Required Skills and Experience

 

 

The individual applying should have the following core qualifications:

 

Education:

The individual applying should have the following core qualifications:

 

Education:

1. Master’s Degree in Public Policy and Administration, International Relations, Development Studies, Organizational Development, Human Resource Management, or related discipline.

 

Experience:

1. Minimum of 7 years of relevant experience working in the public sector including preferably in a Government agency performing such roles;
2. Demonstrable experience in strategy development in public or private sector, including in mounting consultative processes with a variety of actors;
3. Experience in public sector capacity building for policy design and implementation;
4. Experience in leadership coaching and development within public and/or private Organizations;
5. Experience in Facilitating change management and learning;

 

1. Demonstrable experience on working with formal security institutions and/or in the security sector will be an added advantage;
2. Experience working with conflict contexts will be an added advantage;

Evaluation Method and Criteria

EVALUATION METHOD

The award of the contract shall be made to the individual consultant whose offer has been evaluated and determined as:

1. Responsive/compliant/acceptable, and
2. Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.

 

* Technical Criteria: weight 70% (desk review).

Only candidates obtaining a minimum of 49 points (70% of the total technical points) would be considered for the Financial Evaluation

* Financial Criteria weight 30%

Financial evaluation (30 points, Weight 30%)

 

Technical Criteria – Maximum 70 points

Technical Proposal (30 marks)

 

• Technical Approach & Methodology (20 marks) – Explain the understanding of the objectives of the assignment, approach to the services, methodology for carrying out the activities and obtaining the expected output, and the degree of detail of such output. The Applicant should also explain the methodologies proposed to adopt and highlight the compatibility of those methodologies with the proposed approach.
• Work Plan (10 marks) – The Applicant should propose the main activities of the assignment, their content and duration, phasing and interrelations, milestones (including interim approvals by the Client), and delivery dates. The proposed work plan should be consistent with the technical approach and methodology, showing understanding of the TOR and ability to translate them into a feasible working plan.

Qualification and Experience (40 marks) [evaluation of CV]: Annex 1 CV format

• General Qualification (20 marks);
• Experience relevant to the assignment (20 marks);

Only candidates obtaining a minimum of 49 points (70% of the total technical points) would be considered for the Financial Evaluation.

 Documents to be included when submitting the proposals:

Interested national individual consultants must submit the following documents/information to demonstrate their qualifications in one single PDF document:

 

• Duly accomplished Letter of confirmation of interest and availability using the template provided by UNDP (ANNEXII) Annex II: Confirmation of Interest and Submission of Financial Proposal
• Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references;

 

Technical Proposal:

• Brief description of why the individual considers him/herself as the most suitable for the assignment.
• A methodology, on how they will approach and complete the assignment.

 

Financial Proposal:

• As per template provided in UNDP jobsite (ANNEXII)

 

• Incomplete proposals may not be considered

1. Master’s Degree in Public Policy and Administration, International Relations, Development Studies, Organizational Development, Human Resource Management, or related discipline.

 

Experience:

1. Minimum of 7 years of relevant experience working in the public sector including preferably in a Government agency performing such roles;
2. emonstrable experience in strategy development in public or private sector, including in mounting consultative processes with a variety of actors;
3. Experience in public sector capacity building for policy design and implementation;
4. Experience in leadership coaching and development within public and/or private Organizations;
5. Experience in Facilitating change management and learning;

 

1. Demonstrable experience on working with formal security institutions and/or in the security sector will be an added advantage;
2. Experience working with conflict contexts will be an added advantage;

Evaluation Method and Criteria

EVALUATION METHOD

The award of the contract shall be made to the individual consultant whose offer has been evaluated and determined as:

1. Responsive/compliant/acceptable, and
2. Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.

 

* Technical Criteria: weight 70% (desk review).

Only candidates obtaining a minimum of 49 points (70% of the total technical points) would be considered for the Financial Evaluation

* Financial Criteria weight 30%

Financial evaluation (30 points, Weight 30%)

 

Technical Criteria – Maximum 70 points

Technical Proposal (30 marks)

 

• Technical Approach & Methodology (20 marks) – Explain the understanding of the objectives of the assignment, approach to the services, methodology for carrying out the activities and obtaining the expected output, and the degree of detail of such output. The Applicant should also explain the methodologies proposed to adopt and highlight the compatibility of those methodologies with the proposed approach.
• Work Plan (10 marks) – The Applicant should propose the main activities of the assignment, their content and duration, phasing and interrelations, milestones (including interim approvals by the Client), and delivery dates. The proposed work plan should be consistent with the technical approach and methodology, showing understanding of the TOR and ability to translate them into a feasible working plan.

 

Qualification and Experience (40 marks) [evaluation of CV]:

• General Qualification (20 marks);
• Experience relevant to the assignment (20 marks);

 

Only candidates obtaining a minimum of 49 points (70% of the total technical points) would be considered for the Financial Evaluation.

 

Documents to be included when submitting the proposals:

Interested national individual consultants must submit the following documents/information to demonstrate their qualifications in one single PDF document:

 

• Duly accomplished Letter of confirmation of interest and availability using the template provided by UNDP (ANNEXII);
• Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references;

 

Technical Proposal:

• Brief description of why the individual considers him/herself as the most suitable for the assignment.
• A methodology, on how they will approach and complete the assignment.

 

Financial Proposal:

·       As per template provided in UNDP jobsite (ANNEXII)

NOTE: Incomplete proposals may not be considered