Finance Assistant

Adama, ET

Organization: IRC - International Rescue Committee
Location: Adama, ET
Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
Occupational Groups:
- Operations and Administrations
- Administrative support
- Banking and Finance
Closing Date: Closed

BACKGROUND:

The International Rescue Committee, one of the world’s largest humanitarian international NGOs, provides relief, rehabilitation and development support to vulnerable people and communities over 30 countries. We began work in Ethiopia in 2000 in response to severe drought in Ethiopia’s Somali region and are currently providing assistance to Ethiopians and refugees in six regions in Ethiopia, implementing emergency and development programs in health, water and sanitation, economic recovery and development (ERD), women’s protection and empowerment, education, child protection, and multi-sectoral emergency response.

SUMMARY STATEMENT OF RESPONSIBILITIES:

The finance Assistant has the overall responsibility of assisting a smooth implementation of day to day accounting transactions and ensuring implementation of donors' rules and regulations and IRC finance polices & procedure.

Major duties and responsibilities:

Effects all cash payments and collections made outside of the office (travel to field office)
Prepares check and effect payments after approval from the designated official.
Responsible to maintain files of financial records, agreements and other documents.
Records all cash in office, petty cash and bank transactions on excel format using the correct codes and forward to Finance Officer for review.
Keeping all used and unused finance vouchers in a safe place.
Keep the petty cash fund in the safe box and replenish timely when reaches its minimum balance as per the IRC policy.
Prepare cash transfer request and submit for Finance Officer/Manager for review.
Track the status of personal advances and ensures their timely settlement.
Assist the Finance Officer/ Manager in preparation of the reports.
Carries out cash count at the end of every week and at any interval as per the IRC policy.
Reconcile cash balance per records with the result of cash count.
Make sure taxes and any other liabilities paid timely.
Keep filing systems in which documents could be readily available and easily traced.
Make sure each month financial documents scan are remain in the field office and filed before document send to Addis.
Give attention to detailed accuracy and neatness in documentation.
Perform financial duties in line with IRC Program, Personnel & Finance Regulations.
Make sure that all finance documents are stamped with IRC Ethiopia Paid or Received stamp we send to Addis.
Prepare any finance related outgoing letters.
Replace Finance Officer in her/his absence and undertake all duties as necessary.
Do all tasks assigned by the Finance Officer and Finance Manager.