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Procurement Associate - G6 - Kabul

Afghanistan

  • Organization: WFP - World Food Programme
  • Location: Afghanistan
  • Grade: Administrative support - GS-6, General Service - No need for Higher Education - Locally recruited position
  • Occupational Groups:
    • Administrative support
    • Procurement
  • Closing Date: Closed

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WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

ABOUT WFP

The United Nations World Food Programme (WFP) is the world's largest humanitarian agency, fighting hunger worldwide. WFP has been working in Afghanistan since 1963. WFP food assistance aims to help the most vulnerable, food-insecure Afghans, including women and children, and families affected by conflict and natural disasters. In the approved Country Strategic Plan (2018-2022), WFP Afghanistan is well placed to provide comprehensive support to the country in achieving Zero Hunger by 2030 via its six closely interrelated outcomes, which range from emergency response to livelihoods creation, as well as nutrition Programmes based on a life-cycle approach, and the strengthening of national food systems.

The United Nations World Food Programme (WFP) is the 2020 Nobel Peace Prize Laureate. We are the world's largest humanitarian organization, saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity for people recovering from conflict, disasters, and the impact of climate change.

ORGANIZATIONAL CONTEXT

Under the overall responsibility of the Afghanistan Country Office Head of Supply Chain Unit, and the direct supervision of the National Procurement Officer, the Procurement Associate (G6) will be responsible for the following duties with focus on the procurement relating to cash-based transfers (CBT) interventions/ programmes in the Country Office.
At this level, the position holder is required to demonstrate responsibility and initiative to respond independently to queries and problems with only general guidance. There is a requirement to use judgment in dealing with unforeseen problems daily. The position holder must have a level of expertise and knowledge to adapt and contribute to the development of systems and processes to continually improve the level of support provided to cash-based transfers interventions. The position holder will supervise, provide technical advice, coach and coordinate a team of support staff.
 

JOB PURPOSE

To provide coordination, administrative services, and research to support the efficient and effective procurement relating to cash-based transfers (CBT) interventions.

KEY ACCOUNTABILITIES (not all-inclusive)

1.    Provide operational coordination and administrative services, to support procurement projects and activities relating to cash-based transfers (CBT) interventions, following standard processes, and contributing to the effective procurement relating to cash-based transfers (CBT) interventions.
2.    Identify and recommend potential suppliers (including Financial Service Providers and retailers/wholesalers) and compile data/documents to support the selection of suppliers (including Financial Service Providers and retailers/wholesalers), ensuring standard processes are followed.
3.    Review, record and prioritize purchasing requests, and provide support to requisitioners, to support the procurement relating to cash-based transfers (CBT) interventions, at lowest cost to WFP.
4.    Contribute to negotiations with new suppliers (including Financial Service Providers and retailers/wholesalers) on terms and conditions of contracts, alongside a senior officer, to obtain the best terms and lowest costs for WFP.
5.    Prepare Purchase Orders, contracts and any supporting documentation for approval by the appropriate stakeholder, and approve purchases within delegated authority, to enable the swift purchase relating to cash-based transfers (CBT) interventions.
6.    Resolve issues related to procurement for cash-based transfers (CBT) interventions, using initiative, liaising with all parties and following standard processes, to ensure timely and accurate resolution of problems.
7.    Research, collect and analyze data to produce reports to enable informed decisionmaking by Procurement Officers, and consistency of information presented to stakeholders.
8.    Manage updates and further develop databases and records, to ensure information is accurate, organized, and available for others to access, and supports reporting requirements.
9.    Maintain relationships with internal counterparts, to support the alignment of procurement activities with wider programmes and ensure a coherent approach to meeting food assistance needs relating to cash-based transfers (CBT) interventions.
10.    Supervise the work of support staff, providing practical advice and guidance, to ensure individual and team objectives are delivered to agreed standards and deadlines.
11.    Follow standard emergency preparedness practices to support WFP to quickly respond and deploy food, cash-based transfers (CBT) solutions and needed resources to affected areas at the onset of the crisis.
12.    Perform other related duties as required.
 

STANDARD MINIMUM QUALIFICATIONS

Education:  

Preferably a University Degree in Business Administration, Commerce, Procurement, Supply Chain, Logistics, Finance and related training. Minimum requirement is completion of secondary school education coupled with relevant experience.

Experience:    

Three or more years of progressively responsible work experience in procurement, supply chain, or logistics and Demonstrated familiarity with locally purchased commodities/goods/services (e.g., cash based, in-kind donations). Experience conducting supplier research and coordinating with financial service providers, retailers, wholesalers and traders. Demonstrated knowledge of procurement processes and linkages with other operations (e.g., logistics, programme).

Knowledge & Skills:    

    Proficient in the use of office equipment and computer software packages, such as Microsoft Word and Microsoft Excel.
    Knowledge of work routines and methods in order to complete processes under minimal supervision.
    Uses tact and courtesy to give and receive information to a wide range of individuals.
    Ability to identify data discrepancies and rectify problems requiring attention.

Language:    

Fluency in both oral and written communication in English. Fluency in oral and written local languages is desirable.
 

TERMS AND CONDITIONS

Position Title: Procurement Associate 
Grade: G6
Contract: Fixed Term
Duty Stations: Kabul

Number of Positions: 1 (One)
Salary: Competitive remuneration package
Medical Plan: International valid medical plan valid also for staff, spouse and dependents children under 18 years

 
WFP Work Envirionment
WFP is committed to ensuring that all its workplaces are free from abuse, offensive behaviour, harassment, abuse of authority and discrimination. WFP is also committed to promoting a work culture in which every employee understands, and is able to carry out, his/her personal responsibilities for maintaining the dignity of work colleagues. WFP seeks to promote gender equality and the empowerment of women. We believe our mission of fighting global hunger worldwide can only be achieved if women, men, girls and boys are offered equal opportunities in terms of access to resources and services and participation in decision making roles.

DEADLINE FOR APPLICATIONS

7th December 2021

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Female applicants and qualified applicants with disabilities are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

This vacancy is now closed.
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