Compliance Coordinator Readvertisement
Addis Ababa
- Organization: IRC - International Rescue Committee
- Location: Addis Ababa
- Grade: Mid level - Mid level
-
Occupational Groups:
- Legal - Broad
- Ombudsman and Ethics
- Managerial positions
- Closing Date: Closed
Background:
The
International Rescue Committee (IRC) responds to the world’s worst humanitarian
crises and helps people to survive and rebuild their lives. Founded in 1933, the
IRC has been working in Ethiopia since 1999 and is implementing programs aimed
at improving the quality of lives and recovery of livelihood of the
disaster-affected population, including host communities.
Job Overview/Summary:
The
Compliance Coordinator will support the Country Director and senior staff to
oversee ethics and compliance related functions across the country program. The
core purpose of the role is: to support
and promote an ethical and compliant work environment within the Ethiopia
Country Program; through proactive prevention initiatives, raising awareness
and promote behaviors consistent with IRC’s Code of Conduct; and to provide
timely review of alleged wrongdoing inconsistent with IRC values and policies
under the supervision of the ECU Investigation team.
The
role will have a range of responsibilities, all aimed to promote a culture of
integrity, ethics and compliance in the behavior of staff, incentive workers
and volunteers and to coordinate consistent and effective follow up as needed
when there are allegations of misconduct. The Compliance Coordinator is
responsible for providing guidance, facilitating, and supporting the compliance
of the International Rescue Committee (IRC) Ethiopia country program and the
implementing partners to local laws, IRC policies and procedures and donor
guidelines, regulations, and contractual commitments.
Major
Responsibilities:
Prevention: Create a safe and compliant environment
In coordination with and under the guidance and direction of the Country Director and the Global Ethics and Compliance Unit (ECU), act as focal point for the local integration of IRC Organizational Policies and co-ordinate a training and awareness program for staff on integrity, ethics and compliance issues.
Ensure compliance to applicable Ethiopian laws and donor guidelines and regulations.
Participate in project opening, review and closure meetings. In close collaboration with the Grants Department, lead the compliance section of project opening meetings and subsequently as required.
Conduct compliance reviews as appropriate, prepare reports for the SMT and ensure that agreed recommendations are implemented on time.
Follow up with department heads and budget holders in ensuring timely response to compliance audit requirements and agreed recommendations.
Provide, on needs basis, capacity building and trainings to partners or sub recipients on contract compliance issues, and risk identification & management.
Review and report on the adequacy and effectiveness of IRC Ethiopia’s and its partners/sub-grantees systems and internal policies and procedures, assessing the extent to which these controls offer adequate protection against error, fraud, and loss of all kinds.
Review and report on the extent to which those internal policies and procedures are complied with, including conducting walk-throughs and tests that systematically assess whether systems and controls are operating as per policies, procedures, and donor regulations.
Where weaknesses in controls or application of controls are identified, to recommend to the CD and MT action to remedy the situation an ensure appropriate reporting to HQ risk owners to ensure HQ support for country level corrective actions and also to support enterprise risk management.
Actively monitor the status of agreed mitigation measures to be implemented by the Country Program related to its Enterprise Risk Management
Using a range of innovative strategies promote a culture of ethical and compliant behaviors across all field bases, offices and areas of operation.
Reporting Misconduct Allegations
Ensure staff are informed of IRC fraud, anticorruption, whistleblowing, Safeguarding and conflict of interest policies and help implement these policies to staff as directed by country management.
Promote a culture of reporting on ethics and compliance concerns, providing appropriate feedback to staff, partners, and complainants, working closely to ensure support and follow up is provided.
In association with the Safe Program Unit and Country leadership, ensure that staff and partners are aware of the IRC’s reporting mechanisms. Ensure reporting contact details are displayed in all IRC facilities in appropriate languages.
Investigations
Provide timely support to the ECU on investigations as appropriate, in accordance with the IRC’s investigations process. on tribute to investigations on a case-by-case basis under the guidance of ECU (Sr Director of Investigations). This may include the following:
By agreement and in conjunction with ECU, support or undertake investigations of breaches of IRC Way including alleged fraud, waste, financial corruption, and safeguarding misconduct while ensuring objectivity, impartiality, and fairness throughout the investigative processes in accordance with generally recognized international investigative standards, and IRC Investigation Guidelines.
Prepare investigation reports (in English) and ad hoc briefs pertaining to investigations in coordination with ECU or the Country Director.
Liaise with ECU to ensure identification of impacted donors on allegations of misconduct.
Undertake investigation assignments in the local area at the direction, and in coordination, with ECU, keeping country and regional management informed, when appropriate, consistent with any investigation confidentiality constraints
Maintain, in the required format, an up-to-date tracker of ECU cases and recommendations.
Other
Stay informed of IRC procedures and policies in relation to Supply Chain, Finance, HR and Programs as set out in relevant IRC manuals and guidelines.
Work in collaboration with and support the Monitoring and Evaluation/ Client Feedback team on client responsiveness, ensuring any issues are escalated from the client responsiveness mechanisms to the CD/ECU when appropriate.
Submit a weekly and monthly report to the Country Director and ECU
Perform other tasks as requested by the CD as required.
Key Working Relationships:
Members of the Country Program Senior Management Team, Head of Teams
(especially, the Grants and Program Coordinator, Deputy Directors – Programs,
Operations and Finance), Field Coordinators, Budget Holders and the Global Ethics
and Compliance Unit.
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