Finance Assistant

Wichita

Organization: IRC - International Rescue Committee
Location: Wichita
Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
Occupational Groups:
- Operations and Administrations
- Administrative support
- Banking and Finance
Closing Date: Closed

Job Overview/Summary: The Finance Assistant - KSOR is a full time, 37.5 hour per week administrative support position that assists the finance team in accurately controlling and managing the implementation of the accounting system in the office. The Finance Assistant – KSOR also is expected to offer support in providing internal stakeholders as well as donors, grantors, creditors, and other external stakeholders with timely, accurate and understandable financial information and reports.

Major Responsibilities:

• Assist Finance Manager in ensuring office compliance with IRC’s accounting policies vis-à-vis fund accounting as noted in IRC’s finance manual and generally accepted accounting principles

• Review accounting transactions to ensure proper coding and record transactions within IRC’s accounting software

• Prepare, review, and approve journal entries/invoice journals in Integra (Microsoft Dynamics 365), including staff expense management reports/reimbursements

• Void/reclass transactions/invoice journals as requested/needed

• Assist in preparing monthly financial reports as needed

• Assist Finance Manager in facilitating external and internal audits as needed; assist in preparing all documents/samples requested by external auditors

• Prepare monthly staff Time and Effort reports for staff signature

• Load, revise and maintain program budgets into Integra (Microsoft Dynamics 365)

• Assist Finance Manager in monthly bank reconciliation

• Prepare and submit all payment invoice journals in Integra

• Assist the Finance Manager in providing clear and transparent guidance to programs on their respective projects, grants and contracts

• Effectively communicate financial topics and facilitate discussions with non-finance staff

• Assist the Finance Manager in providing finance/accounting-specific training for all-staff as needed

• Support the Finance Manager in the protection of the organization’s assets by implementing IRC’s Internal Control procedures

• Track, record and report all expenditures for AmeriCorps grants

• Attend all finance related trainings for respective partner organizations

• Develop system and process for transferring paper files into electronic files for the finance department

• Process implementation of using ETO to record payments to health providers in Integra for checks and balances

• Assist Finance Manager on monthly balance sheet reconciliations

• Other duties as assigned

Key Working Relationships:

Position Reports to: Finance Manager

Position directly supervises: N/A

Other Internal and/or external contacts: N/A

Internal: Regional Controller, IRC employees, interns, AmeriCorps

External: Financial Institutions, Vendors, Donors, Current/future partners

Job Requirements:

• Two (2) years of post-secondary education and/or two (2) years of experience working in accounting, finance, bookkeeping, or administrative support preferably in a non-profit setting

• Strong commitment to ensuring the success of the IRC mission while adhering to the values of service, accountability, and integrity as defined in the IRC Way

• Solid computer-based accounting skills, including spreadsheets and other financial related software programs

• Proficient in general office software programs like MS Word, Excel, email, and internet

• Proven ability to work as a team member in a cross-cultural environment

• Excellent verbal and written communication skills

• Ability to prioritize and manage time effectively

• Fluency in English, written and spoken

Working Environment: Standard office work environment. Occasional travel up to 5%.

COVID-19 Vaccination Requirement: In accordance with IRC’s duty to provide and maintain a workplace that is free of known hazards and our commitment to safeguard the health of our employees, clients, and communities, IRC requires candidates who are selected for interview to furnish proof of vaccination against COVID-19 in order to be considered for this position.

Commitment to Diversity and Inclusivity: IRC is committed to building a diverse organization and a climate of inclusivity. We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal.

Equal Opportunity Employer: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

IRC et les employés de IRC doivent adhérer aux valeurs et principes contenus dans le IRC WAY (normes de conduite professionnelle). Ce sont l’Intégrité, le Service, et la Responsabilité. En conformité avec ces valeurs, IRC opère et fait respecter les politiques sur la protection des bénéficiaires contre l’exploitation et les abus, la protection de l’enfant, le harcèlement sur les lieux de travail, l’intégrité financière, et les représailles.

#LI_GR1

This vacancy is now closed.
However, we have found similar vacancies for you: