Logistics Assistant (Field Logistics Coordination) SSA5 - Beirut, Lebanon

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WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

DEADLINE FOR APPLICATIONS

This vacancy Announcement will close on 09 December 2021 at 11:59, Rome Time

TERMS AND CONDITIONS

-This position is open to qualified Lebanese candidates ONLY.

-Female candidates are encouraged to apply.

-Only shortlisted applicants will be contacted

ABOUT WFP

Assisting more than 90 million people in 83 countries each year, the World Food Programme (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies and working with communities to improve nutrition and build resilience.
As the international community has committed to end hunger, achieve food security and improved nutrition by 2030, one in nine people worldwide still do not have enough to eat. Food and food-related assistance lie at the heart of the struggle to break the cycle of hunger and poverty. 
 WFP Lebanon provides humanitarian assistance to nearly 1.1 million vulnerable person, in the form of unrestricted assistance in-kind and cash based transfers.  WFP Lebanon also provides food assistance in the form of snack and fresh food to school aged students and their families. This support is designed to improve the students’ health and make them and their families more motivated to pursue the children’s right to education.
 WFP Lebanon also supports vulnerable households in protecting and improving their livelihoods through trainings and rehabilitation of local infrastructures. 

To know more about WFP’s mission, please check the below video:  https://www.facebook.com/WorldFoodProgramme/videos/10154930622760178

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

JOB PURPOSE

To coordinate and assist the dispatch plans and its execution and reporting of cargo from the Warehouses to the final delivery points. Under the direct supervision of the Logistics Associate the incumbent execute the tasking for the daily dispatch activities in coordination with warehouse managers, transporters and logistics managers at final delivery point.

ORGANIZATIONAL CONTEXT

These jobs are found in WFP warehouses. Job holders report to the Warehouse Management Associate. 
At this level, job holders typically work in large WFP warehouses with very busy and complex warehouse operations and are required to operate with a high degree of independence. They manage a number of warehouse support staff to achieve effective warehouse management. 
 

KEY ACCOUNTABILITIES (not all-inclusive)

Under the direct supervision of the Logistics Associate, the incumbent will perform the following tasks:

• Coordinate on a daily basis with the Service Providers, Suppliers, Cooperating Partners (CP) and WFP Field Offices (FO) Supply Chain on the dispatch/receipt of commodities to ensure accurate and timely recording, accounting, and reporting.
• Provide support to logistics operations and activities, following standard processes and facilitating, directly or indirectly, the effective delivery of food assistance to beneficiaries.
• Ensure timely ordering and delivery of commodities and supplies to authorised partners and destinations.
• Respond to a variety of technical queries/requests for support, following standard processes, and obtaining guidance as required, to ensure timely and accurate resolution of all enquiries with a high standard of client service mind-set.
• Monitoring and revision for all delivery modalities, ensuring adherence to relevant procedures and in compliance with corporate standards.
• Assist in monitoring inventory management processes to track trends and account for the inventory status from source to beneficiary.
• Assist in management of commodity accounting data quality and integrity.
• Support operational pipeline analyses, assessments, and operational planning for all delivery modalities.
• Process documentation for execution of logistics operations (e.g. customs clearance, invoice verification), take appropriate actions to resolve operational issues escalating various issues to the supervisor.
• Collect and compile data, produce and/or contribute to reports (Daily Dispatch plan, monthly dispatch plan, stock inventory etc…) and ensure timely reporting to supervisor and all relevant parties.
• Liaise with internal and limited number of external stakeholders to support efficient logistics operations management.
• Closely coordinate with programme colleagues at field office to ensure efficient preparations and delivery of in-kind activities.
• Provide guidance to other support staff by assisting them in completing standard tasks to agreed standards and deadlines.
• Perform other related tasks as required.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. A university degree in the related field (i.e., Business, Freight forwarding)

Experience: At least four (4) years of progressively responsible experience with at least one (1) year experience in field logistics and dispatch coordination. 

Language: Fluency in both oral and written communication in English and Arabic. Knowledge of French language is an added advantage.
 

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

Experience using logistics coordination and monitor ongoing shipments, pipeline information, and food stock. 
Experience analysing data (on commodities, funds, etc.) and drafting reports. 
Experience in measuring service providers’ performance against set KPIs.