Programme Assistant

Details

Mission and objectives

Grounded in the vision of equality enshrined in the Charter of the United Nations, UN Women will work for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women’s rights at the centre of all its efforts, UN Women is leading and coordinating United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It provides strong and coherent leadership in support of Member States’ priorities and efforts, building effective partnerships with civil society and other relevant actors. UN Women’s vision is a world in which societies are free of gender-based discrimination, where women and men have equal opportunities, where women and girls are empowered to lead the change that they want to see, and where women’s rights are upheld in all efforts to further development, human rights, peace and security.

Context

From a gender perspective, the Sustainable Development Goals (SDGs) represent a significant step forward from the Millennium Development Goals (MDGs), covering for the first time core areas of the feminist agenda. The Inter-agency and Expert Group on SDG Indicators (IAEG-SDGs), created under the auspices of the United Nations Statistical Commission (UNSC), has identified a robust set of 230 unique indicators to monitor progress in achieving the SDGs. Overall, a quarter of these indicators explicitly or implicitly address gender equality. The challenges of effectively monitoring the SDGs from a gender perspective cannot be overstated. Of the 14 proposed indicators to monitor SDG 5, there are only 4 (referred to as Tier I indicators) for which internationally accepted standards for measurement exist and for which data are regularly collected by most countries. Lack of statistics in these areas arises both from a failure to prioritize gender equality in data collection and from a lack of resources. Gender statistics are rarely prioritized in data collection and the resources devoted to them, both at the national and international level, remain grossly inadequate. The demand for greater support for statistics will only increase as countries begin to implement the SDGs.

Task description

Under the direct supervision of Team Leader, Ending violence against Women Unit, the national UN Volunteer shall be responsible for: Provide administrative and logistical support to the formulation and management of EVAW programmes - Provide administrative support in the preparation of AWPs, programme work plans, budgets, and - proposals on programme implementation arrangements, including tracking the delivery of funds; - Provide administrative support to the executing agencies / responsible parties on routine delivery and reporting of programme supported activities - and finances; - Provide administrative support for the audit of programmes/ projects and support implementation of audit recommendations; - Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers, in collaboration with the Programme team. - Provide administrative support to Local Project Appraisal Committee (LPAC) meetings, preparation and review of required documents and follow-ups with programme teams for timely disbursements to partners - Follow-up with programme teams on their timely participation and provision of inputs in different coordination meetings, and file reports accordingly - Support track GEWE related international celebrations to alert communications and coordination colleagues ahead of time Provide administrative support to the financial management of the EVAW Programme Unit - Create projects in Atlas, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project; - Provide administrative support in monitoring and preparation of budget and the finances of programmes/projects, and in the preparation of FACE forms; - Prepare non-PO vouchers for development projects; - Process payment for consultants, as delegated; - Create requisitions in Atlas for development projects; register good receipts in Atlas. - Review to ensure all documents submitted for approval (SSAs, procurement, Tas, agreements etc) are in line with agreed checklists Provide administrative support to the EVAW Programme Unit - Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions; - Make travel arrangements for the unit Team, including travel requisitions and claims; - Draft minutes in meetings, as delegated; - Assemble briefing materials and prepare power-point and other presentations, in collaboration with the Programme team; - Support track donor reporting deadlines, AWP, procurement plans, mid-term and annual reviews - Organize and coordinate filing of documents; maintain mailing lists. Provide administrative support to resource mobilization - Organize, compile, and process documentation and information from donors, and programme team as inputs to various databases and documents. - Support in tracking all follow-ups required on resource mobilizations and partnership opportunities - Facilitation of knowledge building and knowledge sharing - Provide administrative support to the organization of training for the office staff and partners on programme and operations related issues.