Finance Assistant - Tripoli

Background/IRC Summary: Founded in 1933, the International Rescue Committee is a world leading non-profit humanitarian organization providing relief, rehabilitation, protection, post-conflict development, resettlement services and advocacy for those uprooted or affected by violent conflict and oppression.

Job Overview/Summary: Tripoli office Finance Assistant performs the day-to-day finance tasks, will work closely with the Senior Finance Officer in the maintenance and oversight of the accounting and finance operations in Tripoli office to ensure all finance tasks and duties in Tripoli are performed in accordance with the IRC and country office policies and procedures.

Specific duties and Responsibilities

·Reserve/prepare Cash Disbursements for Cash payments and share checks distribution plan with Supply chain / concerned department on weekly basis.

·Follow up on pending checks or cash to be delivered to Vendors/Beneficiaries/Staff.

·Perform the data entry of Tripoli Cash and Bank spreadsheets daily, ensure accuracy of the data entry included.

·File all finance records and makes it available for internal /external audit and review, and trace all documents (PRs, payments, checks, and service requests), also Copying and scanning of documents.

·Scan the required documents for the intercompany charges or Audits as required to be always updated.

·Keep up to date records for staff program advances and accrual tracking to be reported to Tripoli Senior Finance officer.

·Maintain Payment register for all payments received and payments returned, to make sure that there is no long outstanding payment as well as payments are not missed/lost in process.

·Focal person for payments sent/received to ensure that payments processed within given time period.

·Custodian of Check books, (preparation) and Issuance of Checks.

·Printing checks and makes sure accuracy of the checks details to minimize the voided checks.

·Following up on staff advances and petty cash to be liquidated before the month ends as possible.

·Any other task assigned by supervisor(s).

Key Working Relationships:

Position Reports to: Finance Officer
Position directly supervises:N/A

Indirect Reporting: N/A
Other Internal and/or external contacts: describe the nature of departments or groups the position influences or requires support from to accomplish objectives.

Internal: Support team (HR & SC) & program team

External:Suppliers & Bank