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Emergency Project Operations Specialist

various locations

  • Organization: FAO - Food and Agriculture Organization of the United Nations
  • Location: various locations
  • Grade: Consultant - Contractors Agreement - Consultancy
  • Occupational Groups:
    • Operations and Administrations
    • Humanitarian Aid and Coordination
    • Emergency Aid and Response
    • Medical Practitioners
    • Project and Programme Management
  • Closing Date: 2022-02-08

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IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

  • FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture.
  • Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply;
  • Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
  • FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination  
  • All selected candidates will undergo rigorous reference and background checks
  • All applications will be treated with the strictest confidentiality

Organizational Setting

The Office of Emergencies and Resilience, OER is responsible for ensuring FAO’s efforts to support countries and partners in preparing for and effectively responding to food and agricultural threats and crises. It is responsible for coordinating the development and maintenance of corporate tools and standards to enable Decentralized Offices to assist member countries to prepare for, and respond to emergencies. OER ensures humanitarian policy coordination and knowledge, liaison with the InterAgency Standing Committee as well as with humanitarian resource partners, co-leadership with World Food Programme of the global Food Security Cluster, organizational preparedness, surge capacity and response to large-scale emergencies. OER supports food and nutrition security assessment and early warning activities related to emergency and humanitarian analysis and responses. OER plays a major role in the development and leadership of the Organization’s programme to increase the resilience of livelihoods to food and agriculture threats and crises.

Reporting Lines

The Consultant reports to the Emergency and Resilience Officer.

Technical Focus

Support the implementation of FAO’s emergency and resilience agenda at a global, regional, sub regional and/or country level.

Tasks and responsibilities


  • Provide operational management and programmatic support to the implementation of emergency projects and programmes, including budgetary management and expenditures monitoring;
  • Handle day-to-day operational aspects of emergency response projects and programmes in accordance with the project management cycle from initiation phase to operational and financial closure;
  • Assist the Budget Holder in the overall management of the emergency and resilience portfolio, including budget allocations, budget revisions, etc...;
  • Liaise between programme and procurement units to ensure timely delivery of assistance to beneficiaries, following project workplans, budget availability and in accordance with relevant manual sections;
  • Oversee recruitment, renewal of contracts and travel arrangements of all deployed/mission personnel following budget availability and in collaboration with the admin unit;
  • Coordinate the production and clearance of supporting documents (concept notes, project documents, financial and narrative reports, visibility materials...) ;
  • Ensure preparedness of the country office to scale up following emerging needs or emergencies;
  • Support capacity development of operations unit at the country-level, including by attending appropriate meetings and trainings at sub-regional, regional and HQ level.


  • Research, input and analyze technical, food and nutrition security assessments, emergency response, policy related and/or funding/project related data and information to support the development and delivery of programme and projects, products and services;
  • Participate in the design of emergency and resilience projects and programmes, including the preparation and presentation of project proposals and fully-fledged project documents and budgets;
  • Liaise with other government, UN, cluster/sector, NGO and donor partners at the appropriate level to ensure the best preparation and implementation of emergency and resilience activities;
  • Maintain and update key country-level food security/needs information and response, information systems and databases, as applicable.


  • Undertake travel and field visits to ensure adequate support is provided to the implementation of emergency and resilience projects and programmes;
  • Perform other duties as required.


Minimum Requirements

  • University degree (Bachelor’s or equivalent) in a discipline relevant to the mandate of the Organization;
  • At least 1 year (Category C), 5 years (Category B) or 12 years (Category A) experience in humanitarian and agricultural/rural development sectors including work experience with national and international NGOs, UN agencies, governments and donors;
  • Working knowledge of English (level C) and limited knowledge (level B) of any other official language of the Organization (Arabic, Chinese, French, Spanish and Russian).
  • For French speaking countries working knowledge of French (level C) is required

FAO Core Competencies

  • Results Focus
  • Teamwork
  • Communication
  • Building Effective Relationships
  • Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

  • Work experience in more than one location or area of work;
  • Excellent organizational skills;
  • Good communication skills, including in emergency settings;
  • Demonstrated ability to analyze problems, make appropriate recommendations, effective decisions, including in emergency settings;
  • Strong foundation in programme formulation, planning, implementation, evaluation and budget management ;

Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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