Finance Volunteer

Job Purpose/Objective IRC Somalia is working to achieve optimal performance in terms of program quality strengthening operations and finance department by emerging tools, systems and staff capacity to adhere to IRC policies and procedures and donor compliance

Key Responsibilities

Cash Management

• Maintain both Kshs. and USD cashbooks and reconciliations.
• Ensure that all petty cash payments are properly supported and duly authorized per the IRC delineation schedule before disbursement.
• Ensuring that authorizations on the payment’s requests are in line with the approved limits per the delineation chart.
• Ensure all cash received is duly receipted and coded and promptly banked.
• Maintaining the receipt book and ensuring that authorized receipts are issued upon receipt of monies.

Filing

• Prior to filing, ensure that all documents have been stamped 'PAID' including the cash payment reference no. details.
• Maintain an organized and well-documented (all files must be labeled properly and visibly) and sequential filing system for all cash disbursement vouchers.

Accounting & Reporting

• Assist in the preparation of accruals at grant close out.
• Preparation of corrective journals and assisting in loading of journals as and when required.

Tax and statutory deductions

• Ensure that Withholding tax remittance is done by the 20th of the month following deduction.
• Ensure that the withholding tax certificates are issued on monthly basis in a timely manner.
• Ensure that PAYE, NSSF and NHIF  is remitted by the 9th of the next month.
• Ensure that all other payroll deductions ( HELB, Life Insurance, Pension) are remitted to the respective institutions by the 9th of  the next month.

Audit assist.

• Providing adequate support as required by auditors, other departments and third parties in the retrieval of required documents.

Others

• Working closely with the finance colleagues.
• Ensuring donor regulations are adhered to for all aspects of the operations
• Regular and open communication with IRC staff from all departments.

Key Result Areas

• Ensure that all petty cash payments are properly supported and duly authorized per the IRC delineation schedule before disbursement.
• Ensure Tax, statutory and other payroll deductions are submitted in time
• Maintain an organized and well-documented (all files must be labeled properly and visibly) and sequential filing system for all petty cash vouchers
• Assisting during the month end close out and other accounting procedures in the department