TTA Finance Manager-Integra Support

ABOUT THE IRC

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

The International Rescue Committee has been working in Somalia since 2006, providing essential services to conflict and disaster affected communities. The IRC has been operational in Central Somalia (Mudug and Galgadud regions), Puntland and Mogadishu implementing interventions in the areas of livelihood, Governance, GBV, WASH and health reaching out to more than 300,000 conflict and drought affected people.

Scope of work & objectives: 

The TTA-Finance Integra Support will assist the finance department on the finance and grant management functions temporarily during the integra roll out phase. The TTA-Finance Integra Support has responsibilities including developing proposal Budgets, BVA monitoring program spending, financial donor reporting and audits, Operating Budget reforecast and month end closing.

Key Responsibilities

Proposal budget development and financial reporting

• Working with program staff & grants team to prepare grant budgets to support new proposals or realignments to ensure adequate coverage of direct and indirect costs.
• Prepare donor financial reports as per the approved donor agreements & contracts, ensuring donor regulations are adhered to in all aspects.
• Ensure the T2s for new grants are uploaded to online BvA on timely manner and ensure users have access to start spending

Operating Budget

• Updating of annual operating budget and reviewing operating budgets forecasts of the field sites.
• Quarterly updating of the operating budget and advise the outcome to the DDF on the status of the CO budget position on a regular basis.
• Identify any shortfalls in shared costs budget coverage and ensure new budgets cover the appropriate percentage of shared costs and review of unrestricted funding versus approved allocation.
• Assisting in the development and preparation of cost allocation processes for overarching costs that comply with donor regulations on allowable costs.
• Monitor the CO SPC spending monthly and advise DDF if there is a deviation from the policy

Accounting and Reconciliations & Internal Controls

• Supervise the finance office during month end closing and offer the necessary support for smooth close out process.
• Ensure that monthly balance sheet reconciliations are completed on a timely basis and those final reconciliations and trial balances are reviewed with the DDF on monthly bases. 
• Review the staff payroll and seconded staff incentives ensuring correct coding, timely payments and advise the DDF if you notice any weakness on payroll process.
• Prepare the monthly balance sheet projection.
• Maintains current knowledge of local government requirements related to financial matters and ensures compliance with tax regulations and other legal requirements.
• Develops field visit schedules and performs internal control assessment and initiates actions necessary to correct internal control weaknesses.
• Is the principal liaison with IRC NY on all finance, accounting, and cash management matters.
• Represent finance office on bidding process which are higher than $20K.

Financial reporting & Audit management

• Preparation of the FM01 and TR reports monthly.
• Review monthly BVA grant actual spending against the spending/procurement plan and advise the budget holders on any variances.
• Regular analysis of the CO grant spending on potential over/under spending.

• Meet regularly with program staff and review spending, advising on actions needed and supporting realignments required.
• Facilitates and co-ordinates internal and external donor audits.

Staff management

• To be the Deputy finance director back up in all aspects
• Regular and open communication with IRC staff from all departments.
• Finance Staff recruitment as required,
• Carry out finance orientation for new incoming staff and training non-finance staff.