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Project Manager

Cairo (Egypt)

  • Organization: UNOPS - United Nations Office for Project Services
  • Location: Cairo (Egypt)
  • Grade: IICA-2, International Individual Contractors Agreement - Mid level
  • Occupational Groups:
    • Project and Programme Management
    • Managerial positions
  • Closing Date: 2022-01-16

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Background Information - Job-specific

The Government of Egypt is constructing its new administrative capital where it plans to transfer all Government ministries and headquarters of public administration units. As part of this process, the Egyptian Government has requested and is facilitating the move of all UN agencies (Country Offices and Regional Offices) to a new premise (UN House) that will be designed, constructed and owned by the Government.

To that effect, UNOPS will be in charge of the technical assistance and project management support to the design and construction of a UN common premise in the new administrative capital of Egypt.  The Project Manager will also be responsible for communicating the project advancement and challenges to UN agencies and work in close collaboration with the Resident Coordinator.

Functional Responsibilities

Summary of functions:
  1. Project Delivery and Performance

  2. Procedures 

  3. Monitoring and reporting

  4. Stakeholder engagement

  5. Quality assurance

  6. Knowledge management and innovation 

  7. Personnel management

1. Project Delivery and Performance 
  • Develop, complete and update implementation plan(s)

  • Implement the approved plan (including the establishment of milestones) within tolerances set by the Project Board. 

  • Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into project life span. 

  • Manage the production of the required outputs, taking responsibility for overall progress and use of resources and initiating corrective action where necessary.

  • Ensure that quality of work packages and deliverables complies with the quality requirements defined in the Implementation Plan.

  • Liaise with any external suppliers or account managers

  • Support and assist the Project Owner in the acceptance and delivery of work packages 

  • Supports the beneficiary in performing the final acceptance test of the building;

  • Supports the UN Resident Coordinator’s office in planning and coordinating the move of agencies from their existing offices/temporary swing space(s) or building(s) to the new building and in responding effectively to problems related to information /communication connectivity.

  • Monitor project progress and report to the relevant stakeholders 

  • Monitor and report project and work packages changes

  • Identify and anticipate in a timely manner potential risks and issues through infrastructure expertise and knowledge, advise on mitigation measures and ensure implementation thereof, escalate critical issues / risks to the Multi Country Office Director and partners so that maximum benefit to partner(s) and other stakeholders is achieved

  • Identify and report to the supervisor potential business opportunities for UNOPS

2. Procedures 
  • Comply with all organizational policy and specifically the Project Management Manual

  • Review and comment all relevant plans for approval by the Project Board.

  • Manage the reporting obligations defined in the Legal Agreement(s) and in the Implementation Plan

  • Ensure maintenance of the project files and lessons learned are recorded

  • Understand and manage UNOPS overheads, allocable charges, and related corporate charges as they apply to the project

  • Understand the unique structures of the UN and budget appropriately for personnel

  • Manage expenditures against the budget (based on accurate financial reports)

  • For project closure purposes, provide a formal handover of the project to the closure manager

  • Support project audit activities, including planning, preparation and coordination during the audits and follow up on audit observations/recommendations

3. Monitoring and reporting
  • Prepare and issue regular project and/or financial reports in accordance with Partner and UNOPS requirements for reporting.

  • Regularly review project status, evaluating performance criteria (scope, cost, schedule and quality).

  • Maintain diaries and progress reports as required by the organization’s standard procedures.

  • Provide routine oversight and analysis of delivery data within the dashboard system.

  • Ensure all project team members track and regularly update milestones and targets for the duration of projects' life span

4. Stakeholder engagement
  • Develop stakeholder profiles and facilitate the formulation of stakeholder engagement strategies

  • Establish solid working relationships with the Project Board (Executive, Senior Users and Senior Suppliers), client and key stakeholders

  • Coordinate stakeholder engagement and communication, ensuring effective timing and interdependency management of communications. Ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover outputs

5. Quality assurance
  • Work with internal stakeholders to ensure projects comply with audit requirements

  • Coordinate quality reviews of project documents and deliverables

  • Provide quality control for management outputs (project documents, reports, etc.)

6. Knowledge management and innovation
  • Encourage routine and effective capacity building activities are conducted in order to build the long-term and sustainable capacity of staff.

  • Actively interact with other Project Managers and the wider PM community to share case studies, lessons learned and best practices 

  • Contribute to the oversight of lessons learned procedures, ensuring that lessons learnt are shared in a timely and appropriate manner. Participate in the relevant Communities of Practice

  • Research and logging of lessons learned throughout the project life span.

  • Provide feedback to Practice Groups on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies

7. Personnel Management   
  • Lead and motivate the project management team

  • Ensure that behavioural expectations of team members are established 

  • Ensure that performance reviews are conducted fairly, accurately and timely

  • Select, recruit and train a team as required and take into account gender parity and diversity objectives.

  • Ensure safety and security for all project personnel and comply with UNDSS standards

  • Create, foster and role model a culture of respect and zero tolerance for discrimination, abuse of authority, harrasement, sexual harrasement and sexual exploitation and abuse.

  • Ensure accountability for actions and perform duties in accordance with protection mechanisms and action plans, as expected by UNOPS policies, standards and commitments.

Impact of Results
Project Manager directly impacts on achievement of project results by adhering to project management methods and strategies, reducing risks, cutting costs and improving success rates.  This consequently reinforces the visibility and image of  UNOPS as an effective service provider in project services and management and strengthens its competitive position as a partner of choice in sustainable development and project services.

Education/Experience/Language requirements

Education

  • Advanced University Degree in a relevant technical discipline (Civil Engineering, Structural Engineering, etc.) and/or Architecture is required.

  • A combination of a Bachelor's degree in relevant technical discipline (Civil Engineering, Structural Engineering, etc.) and/or Architecture with an additional 2 years of relevant work experience may be accepted in lieu of the education requirements outlined above.


Certification: Professional certification from an accredited institution ( PEng., CEng. , etc) is an asset

Experience
  • A minimum of 5 years of experience in project management is required.

  • Demonstrated technical, with the ability to understand, plan, and advice on technical project documents.

  •  2 years of experience across all the life cycle of infrastructure projects including but not limited to design, procurement is required.

  • Minimum of 2 years experience in team supervision (preferably in multicultural environment set-up) is required. 

  • Experience working in middle income countries and/or developing countries and with multicultural teams is an asset.

  • A minimum of 1 year of experience at the UN

Language

  • Full working knowledge of French and English is required.
  • Knowledge of Arabic is an asset.

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above)
Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type: Individual Contract Agreement (ICA) Contract level: I-ICA 2
Contract duration: Ongoing ICA – ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’


For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx 

Additional Considerations

  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
  • Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.


We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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