Head of Finance and Compliance

Job Title:                                               Head of Finance and Compliance

Function:                                               Finance

Job Group:                                            Operations

Duty Station:                                        Erbil, Iraq

Administrative Line Manager:            Head of Mission

Technical Line Manager:                     Group Director – Finance and Operations

Line Management Responsibility:     Senior Finance Officer and Finance Assistant

ABOUT US

Nonviolent Peaceforce (NP) is a dynamic, international non-governmental organization. We work with people affected by violent conflicts to enhance their security and dignity through unarmed civilian protection (UCP). We work to reduce violence and protect civilians in countries affected by violent conflict and its aftermath and to help transform the world’s response to conflict situations.

JOB PURPOSE:

The Head of Finance  and manages the finance team and oversees the financial operations of the NP’s Iraq Country Programme, including financial analysis,  donor compliance, risk management budgeting, cash management, payroll, financial disbursements and reporting. The Finance Department ensures compliance with donor and governmental regulations as well as Nonviolent Peaceforce internal policies and procedures. The Head of Finance and Compliance is a member of Senior Management Team in Iraq.

KEY OBJECTIVES/RESPONSIBILITIES:

• Manage the country finance team
• Ensure effective, transparent use of financial resources in compliance with donor policies and procedures.
• Provide guidance and training to NPIQ staff on financial policies and procedures as necessary

• Ensuring the timely keeping of  financial information and maintaining all financial records for grants and for the organization.
• Prepare accurate and timely financial reports for donors and other stakeholders
• Develop and maintain an internal audit mechanismEnsure timely monthly, quarterly and annual closing  accounts including necessary reconciliations and analysis
• Produce and analyse budget vs. actual reports. In close liaison with the Programme and Operations Teams as well as Head of Mission, review, analyse and monitor budget vs.actual income and expenditure for grant addressing areas of concern.Coordinate with the operations team to ensure procurement policies and practices are compliant with donor requireements.
• Provide financial inputs for grants budget development.
• Ensure compliance with donor requirements and NP’s policies and procedures
• Ensure timely and accurate financial reporting to government authorities.
• Liaise with and advice Program Team related to the preparation of donor reports and requirements
• Review, monitor and manage cashflow.
• Ensure close liaison with NP headquarters and ensure timely submission of monthly, quarterly and annual reports
• Flag issues of concern in a timely manner to Head of Mission, HQ and other relevant units.
• Lead and coordinate the annual budget process for NPIQ
• Coordinate audits, including contracting auditors, preparing financial and compliance documents for audits and ensuring that all audit requirements are met

QUALIFICATIONS AND COMPETENCIES:

Education, Knowledge and Experience

• Minimum of seven (7) years’ work experience in finance and grants management within a nongovernmental organization
• Minimum qualification is Bachelor Degree in Accounting and Finance or equivalent
• Minimum three years of personnel management experience
• Experience working with a variety of bilateral donors, including US and European governments and UN agencies, FCDO, DFAT
• Experience developing financial policies and procedures to ensure comliance
• Experience in setting up and managing administration and finance management systems
• Understanding of budgeting, grants management, reporting and audit processes
• Commitment to the work of Nonviolent Peaceforce
• Experience working in multi-cultural environment
• Experience in MS Office especially in excel
• Experience in QuickBooks or similar accounting software
• Membership in accounting Board is an asset.
• Excellent English written and oral communicaftion skills
• Arabic and/or Kurdish written and oral communication skills are an asset

Skills

Independent Judgment/Analytical:           

·         Ability to manage information with discretion

·         Ability to set priorities, solve problems and analyse data

·         Demonstrated ability to effectively process and consolidate information and documentation from multiple locations

Interpersonal:   

Ability to collaboratively lead a team

·         Flexible, energetic and adaptable

·         Ability to work in a multi-cultural environment

·         Proven ability to build relationships

·         Positive attitude toward multi-cultural environment

·         Ability communicate about complex financial issues to a diverse set of people with varying skillsets and capacities  

Communication:

·         Ability to present detailed financial information effectively to colleagues and external contacts in verbal and written English.

·         Knowledge of written and spoken Arabic preferred

·         Kurdish language skills would also be an asset.

Financial Management:  

·         Proficiency with the Microsoft Office suite and QuickBooks

·         Demonstrated attention to detail

·         Skills in budgeting and budgetary control

·         Donor Compliance and Financial Reporting

HOW TO APPLY

• Candidates meeting the above requirements are requested to submit a CV (max. 2 pages) and cover letter (max. 1 page) detailing your experience and how you qualify for the role. Incomplete applications will not be considered.
• This position is opened forInternationalCandidates
• The closing date for applications is 31 January 2022
• Interviews could be on a rolling basis therefore a candidate may be identified before the closing date
• As part of the recruitment process, shortlisted candidates may be asked to complete a written assignment and if successful, participate in an interview process

SPECIAL NOTICE

Nonviolent Peaceforce is committed to achieving 50/50 gender balance in its staff at all levels. Female candidates are strongly encouraged to apply for this position. However, all qualified applicants regardless of their gender, race, disability, sexual orientation, or age, will be considered for this opportunity.

Nonviolent Peaceforce acknowledges the duty of care to safeguard and promote the welfare of employees, contractors, volunteers, interns, people in communities we serve, and other stakeholders and is committed to ensuring safeguarding practice reflects statutory responsibilities, government guidance and complies with best practice in the Humanitarian and Development sector.

NO FEE

PLEASE BEWARE OF FRAUDULENT JOB OFFERS. NONVIOLENT PEACEFORCE DOES NOT CHARGE A FEE OR ASK FOR FINANCIAL TRANSACTIONS AT ANY STAGE OF THE RECRUITMENT PROCESS (INCLUDING APPLICATION, INTERVIEW, MEETING, TRAVELING, PROCESSING TRAINING, ETC). NONVIOLENT PEACEFORCE WILL NOT REQUEST INFORMATION ON APPLICANTS’ BANK ACCOUNTS.